Promoted to RC Lead

• Health and Welfare plans: meetings, enrollments, changes, terminations, reports, audit invoices• Recruiting process: create job posting, recruitment website job posting, interview and panel interview setup, used ATSOnDemand for clinic website job openings, prescreen resumes for hiring managers, applicant correspondence • Hiring Process: job offer, background and reference checks, E-verify, I-9 documentation process, licensure verification, onboarding, first day orientation, badge and building access• Payroll Process: hourly timesheet verification and approval, review and run payroll, process garnishments • HRIS: employee information, paid time off, compensation, benefits, compliance tasks, terminations, write reports, ACA Reporting (Paylocity-3 yrs) (Managed Conversion from Paylocity to Paycom)• Employee Relations: requests and questions, identify and resolve employee concerns, strengthen the employer-employee relationship, Paylocity trainer• Records Management: personnel files, credentialing and privileging files, incident reports, policies and procedures, form creation, organizational charts, employee directory, compliance files, process flow charts• Compliance: annual requirement notification and tracking• Credentialing and Privileging: processed secondary source verification of credentials, worked with third party credentialing company, verified provider’s file included all required documentation for Board to approve privileges to practice.• Procedure Notebook: Wrote procedures and created procedure notebookSpecial Projects: • Beta Tester for Paylocity Recruiting Module• FQHC - gathered and organized documents, met with surveyors, assisted in writing procedures• 2015 5500 Audit for 403b Retirement Plan• Assisted with Policy organization and retention• Additional Onboarding requirements for Research (HCA), St. Luke’s, KU Med, North KC Hospital• Assisted with writing the New Employee Guide

• Prepares monthly packets for distribution prior to Board of Directors meeting• Takes minutes at Board meetings and prepares final document for Board approval• Prepares monthly CEO report for approval• Conference room set-up and food preparation prior to meetings, Places catering orders (Exec/HR)• Maintains schedule/calendar for Chief Executive Officer• Schedules meetings, conferences, teleconferences and travel as requested (Exec/HR)• Routes mail for CEO, administrative staff and other Directors as needed• Assists in completing applications, surveys, questionnaires and miscellaneous reports/forms requested by outside agencies (Exec/HR)• Prepare weekly deposits of checks/cash for clinic• Assists in incident report organization• Receives, greets and directs guests• Maintains inventory of office/meeting/kitchen/Board room supplies; checking stock, anticipating needs, verifying delivery and working with facilities assistant to re-stock• Processes appropriate invoices for payment• Assist with recruitment, posting and viewing of resumes/applications• Following up with paperwork, completing proper compliance documentation, assisting with packaging of information and general administrative functions as needed• supporting other staff members when needed• All other duties as assigned by Supervisor, Department Directors or Senior Staff Members when required for the smooth operation of the Clinic and/or its Administrative functions.

Administrative Duties for four executives:• Answered Phones• Calendar management• Travel Arrangements• Input Contacts into Lotus Notes and Sage ACT!• Expense Reports• Correspondence• Newsletter Mailing• Updated Admin Procedure Notebook

Assisting the Dean of Students and Associate Professor of Pastoral Theology and Pastoral Care with administrative duties. • created a budget spreadsheet for a student group dinner program• took notes and created minutes for a student leadership council• reviewed Government regulations for a drug-free campus, proofed and edited the current school policy, participated in creating a survey for students and employees for the biennial review, drafted the biennial review report - as well as organize the binder of research, requirements and achievements• reviewed and updated portions of the school's community handbook appendixes• organized the sheet music into alpha order with new tabs and created an excel spreadsheet with name of song, composer and the location (cabinet number and drawer number)• created draft procedures for student directory, student transportation vouchers, and community meals• audited active student files and documented deficiencies and discrepancies• created grade forms for every student for each class for the professors to complete

Accomplishments • Managed calendar for Vice President of Research by setting up appointments and coordinating with internal and external persons to create meetings/events.• Brought all administrative tasks current• Organized Administrative Assistant’s files• Created a Procedure Manual• Provided ideas to Accounting Department which were accepted and implemented• Created a display in the foyer of the research building

For 11 weeks I was the Administrative Assistant for Bill Chapin, Senior Vice President of Business Operations at the Kansas City Chiefs while the full-time assistant was on maternity leave. During those 11 weeks, I was able to accomplish the following tasks:1. Scanned all of Bill's paper files & created corresponding electronic files (400 folders, 2,297 files)2. Scanned contents of all of Bill's binders & created corresponding electronic files (60 binders, 705 files, 102 tabs)3. Created a standardized method to organize electronic files with corresponding paper files4. Created lists in Excel of the paper files, binders, & electronic files5. Created a procedure notebook for the administrative assistant position, which included: - a Job Description, Detailed job responsibilities, Created a pictorial directory & included the phone list provided by HR, Forms, Account codes, List of regular meetings by category, Lists of the paper folders, electronic files, binders, & CDs/DVDs, Written directions for the location of electronic files on the H:/ Drive, Written directions for the location of the lists on the H:/ Drive, Maps of the stadium, parking, & exit plans during game days, Building Evacuation Plan, Finance & Accounting Department instructions6. Drafted a job description for the administrative assistant position7. Standardized all binder covers & spines8. Inventoried & organized all CDs\DVDs into a filing system9. Distributed hats & shirts10. Managed Bill's appointments in Microsoft Outlook following a standardized categorization system11. Answered phones & assisted visitors and co-workers12. Created Agendas with folders of the handouts in agenda order13. Created a color coded grid for Draft Day activities with leadership responsibilities in Publisher (data provided)14. Created a grid for potential College games in Publisher (data provided)15. Identified user friendly Organizational Chart creation software & began populating the chart

Duties Included:•Responsible for Payroll Administration•Maintain personnel files •Responsible for Benefit Administration•Responsible for New Hire orientation and insurance enrollment•Responsible for the propagation of information as requested by HR at GMC•Maintain copies of contracts with consultants•Responsible for updating and editing Employee Handbook based on Federal/State labor law changes•Determine employees’ attendance during inclement weather•Create and maintain HR policy & procedures handbook•Discuss employee pay raises with CEO •Remind supervisors when to process employee evaluations•Maintain Business Credit Card Information – VISA•Provide information as requested by parent company•Work with CEO to determine annual bonuses•Process employee contributions to their HSA Principal Bank Account each payday•Obtain staff signatures on Conflict of Interest and Code of Conduct Statements•Maintain dates of Employee Recognition and order appropriate awards•Participate in HR Surveys•Evaluate Salary Ranges•Review time cards and update labor distribution for CFO•Verify pay stubs and mail them to the employees.

Responsibilities Included:EXECUTIVE ASSISTANT•Process CEO’s expenses•Assist Director of Grants and Projects by inputting grant information into Project Serve•Assist Mentoring Coordinator with conference logistics•Assist Director of Finance with financial issues and computer system needs•Assist other employees as neededOFFICE MANAGEMENT•Sign checks•Sign tax payments•Sign tax forms•Pay withholding taxes online using bank website•Maintain access to the online bank account•Process all Wire Transfers•Maintain FNB bank account for HHA•Make bank deposits as needed•Code bank deposits using the account coding system•Maintain all legal files•Assist with Annual completion of USAID reapplication•Maintain Conference Call numbers and print invoices online•Maintain relationship with Landlord, work with landlord on electronic payment•Monitor NCM, Inc. e-mail in-box•Coordinate Leadership Group Meetings and the logistics (travel, lodging, meeting room, meals notebooks, etc.)•Maintain inventory of office equipment•Update Dunn & Bradstreet profile as needed•Maintain “Survey Monkey” online account•Maintain “TechSoup” online account •Order Travel Insurance for Consultants as needed•Maintain “Volunteer Match” online accountAUDIT ASSISTANCE•Copies of all documents regarding grants•Update to any internal polices (i.e. employee handbooks, personnel policies, etc)•Copies of any new leases or contracts•Copies of board minutes through the date of fieldwork•List of board of directors as of year end•Donor report (cash and non-cash)•Insurance policies in effect at year end•Copies of consultant contracts•Listing of fixed asset additions•Listing of donors who gave $5,000+•Copies of employee information •Statement of International Program Service Accomplishments•Statement of USA Program Service AccomplishmentsCOMMUNICATION•Oversee website content updates•Update information on Charity watchdog websites

12 year management of a multimillion dollar GIK programTotal 12 year value $46M233 shipments to 42 countries33 shipments to 17 statesDuties Included:•Oversee three employees at the warehouse in Maryland•Process shipment documents-commercial invoice, donation letter, statement of sanitation, etc.•Maintain Project List and project files•Maintain Project Report – with values of Cash Grants and GIK shipments•Liaison with Freight forwarder, shipping company, and Field Coordinators•Annually Write Grant proposal to be submitted to US State Department via Counterpart International•Maintain information on Counterpart shipments and make sure requirements are met•Maintain GIK Valuation System•Re-evaluate all FMV on GIK each September•Request stories and pictures from Field personnel•Oversee writing of USAID’s Ocean Freight Reimbursement Grant•Maintain the OFR reimbursement requests and reimbursements•Oversee NCMI owned GIK at partner organizationsSpecial Travel: In 2004, I was invited by the Department of State, Humanitarian Programs to Europe and Eurasia to speak to the recipient organizations in Ukraine. During that trip I was presented with a Certificate of Appreciation for my work with Operation Provide Hope. Also during that trip, we toured an orphanage in Vinnitza, two rehabilitation houses in Kiev, and several ministries that received the commodity shipped through the Gifts-In-Kind program.Special Travel: In 2008, NCMI took 17 Board Members, guests, and employees to Ethiopia to witness outcomes from the $9M USAID PEPFAR HIV/AIDS grant. I was responsible for providing travelers with vaccine requirements, letters of invitation to obtain Visas, purchasing airline tickets, and paying for expenditures while in Ethiopia. We were in Ethiopia for five days and traveled to four towns to visit schools, palliative care patients, volunteers, and orphans who had graduated from the vocation training and are now contributing citizens.

09/1999 - Child Sponsorship Assistant Coordinator05/1999 - Senior Program AssistantTrained and supervised temps, employees, and volunteers.Created month-end reports using graphs of historical information.Supervised four Youth In Mission Volunteers for three months.Created highly effective chart to notify field coordinators of problem issues.03/1997 - Child Services CoordinatorManaged child related tasks for 6,000+ sponsored children, field relations, and liaison between sponsor services coordinator and field coordinators worldwide.02/1995 - Sponsor Services CoordinatorManaged sponsor relations and records for 4,000+ sponsors.10/1994 - Sponsor Services Assistant (PT) & Nazarene Health Care Ministry SecretaryManaged sponsor relations and records for 2,000+ sponsors.Assisted Executive Director with membership records, bookkeeping, writing newsletter, providing names of volunteer healthcare professionals to missionaries, and coordinating meetings for the Board of Directors.

•1993 increased job duties to include Assistant to Vice President.•Performed administrative duties related to orders and billing for customers in specific regions in the US.•Provided data for monthly reports, prepared and filed tax reports, and performed accounts payable duties.

**3-month initial payroll setup**supervised Newsprint South, Inc. cash flow**process, input and verify invoices for payment and maintained check register**trained department’s new employees

**accounts payable, payroll**restaurant duties (cooking, washing dishes, waiting tables, cash register, etc.)

o order entry and billing o trained salesmen on new computer systemo calculated month-end totals

Assisted with payroll processing for 1,800+ employees

Office assistant – assisted with manual payroll, invoicing, answering phonesManual labor – assisted building homes and offices – learned how to hang drywall, lay bricks, drive large machinery

Summer Temporary office assistant.Ran blue printsCopied Specs