Billy Phan Email & Phone Number

Garden Grove, Ca, Us

Irvine, California, United States

A/R• Perform collections and apply customer payments to outstanding invoices.• Establish payment arrangements with delinquent customers accounts.• Process credit application and investigation for new/existing customers.• Issue credit and debit memo and reconcile the accounts.A/P• Manage the accurate and timely processing of A/P invoices by verifying and posting to the correct G/L expense account.• Reconcile accounts payable transactions. • Process check request and weekly check run. • Research and resolve invoice discrepancies and issues. • Monitor payments and expenditures.• Process Monthly Sales Commission.Operations (IT)• Provide timely IT support for the whole company (resolve hardware, software and network-related issues). • Support the Customer Service Department with customer inquiries and FDA regulations.• Assist the Sales Manager with Sales related requests/inquiries.• Provide support to the Marketing Department regarding flyers, promos, and social media.• Assist the food manufacturers, vendor, and suppliers with product packaging, design, production, and logistics needs. • Responsible for the regulatory, compliance, and auditing aspects for all food agencies, vendors, and manufacturers.

Santa Ana

• Responsible for the office daily operations of the Truck Sales Department.• Acted as a liaison between Sales, Service, Accounting Department, vendors, and customers.• Processed commissions, invoices, rebates, schedules, check requests, and refunds.• Assisted Sales in structuring deals through leasing and financing, processed payoffs, dealer trades, vehicle purchases, and auctions.• Created monthly Sales summary reports for Management.• Processed DMV paperwork for trucks sales, titles, and lien corrections with banks and tag agencies.• Ordered, stocked, tracked, and maintained new and used truck inventory.

Santa Ana

• Submitted credit applications, secured approvals from banks, obtained customer’s commitments, and closed deals.• Generated and processed lease and loan documents/contracts for truck deliveries.• Package and submitted deals to banks for funding.• Resolved lien issues, repos, payoffs, and trade ins.

Santa Ana

• Managed and supervised 16 units with a 95% occupancy rate.• Responsible for the day-to-day operations of the properties and resolved tenants’ problems and complaints.• Handled and performed all interior and exterior maintenance and repairs on a weekly basis saving the company 70% in labor cost.• Performed screening of rental applicants, met with prospective tenants to show properties, explained terms of occupancy, prepared lease agreements, assisted all regular and public assisted tenants with their move in paperwork, and advertised vacancies.• Knowledgeable of Housing Department and Section 8 requirements, policies, rules and regulations including rent and non-rent controlled properties.• Responsible for all on-site collections, filing the necessary legal documents for non-payment of rent, appearing in court for legal matters, and recovery of back rent from evicted tenants.

Long Beach

• Single-handedly performed systematic month-end close.• Designed, tested, and implemented financial reporting processes for the Accounting Department reducing downtime by 75%.• Proactively evaluated and implemented new systems, upgrades, and enhancements.• Reduced IT/Accounting Department work backlog by 30% by resolving and modifying automated processes.• Researched and fixed daily interface errors resulting in real time financial data.• Conducted and interpreted internal and external audits and surveys for process improvement, operational issues and performance and reliability of computer system.• Executed and analyzed management reports looking for trends, relationship problems, discrepancies and errors.• Provided technical support to 500 international employees via telephone communications and emails. • Diagnosed and resolved personal computers hardware/software connectivity issues. • Provided software training on an individual and small group basis within a classroom setting locally and abroad.

Long Beach

• Initiated and assisted annual budgeting process for the entire company.• Successfully installed and upgraded Great Plains on the Accounting server and all personal computers.• Prepared and analyzed Sales Policy Variation, commission, sales growth and incentive audit.• Created and developed department and documents for process improvement and business systems.• Coordinated and performed inventory cycle count and reconciliations measuring and analyzing vendor performance, product trends and ordering activities.• Prepared, input, and verified month end journal entries for 18 departments.

Fountain Valley

• Managed and monitored multi-million dollar accounts.• Handled and oversaw all aspects of accounts from establishing credit to collections.• Prepared quarterly forecasts of future rebates and claims by identifying current risks and opportunities from pricing issues, accruals, charge backs, returns, write-offs and invoice discrepancies.

Bachelor’S Degree, Finance Management

Web Page, Digital/Multimedia And Information Resources Design

Business Analyst Certification Program