Brianne Conover Email & Phone Number

• Manage multiple, complex calendars including the scheduling of Executives, internal and client-facing meetings, preparing meeting logistics, coordinating preparation and distribution of materials, recording notes and driving action items to ensure tasks are accomplished in a timely manner• Input and maintain Partners opportunities in Salesforce, ensuring accurate recording to drive business development• Provide strategic and proactive support to assigned Senior Leaders: Coordinates extensive travel arrangements both domestic and international, manages complex itineraries, hotels, and ground transportation• Process and track expense reports, timesheets, compliance forms, and other administrative paperwork• Navigate global time zones daily for scheduling• Organize team communications and plan events, both internally and offsite

High Bridge, New Jersey, United States

• Manage calendars, coordinates meetings, and handle communication with internal and external stakeholders• Participate in internal meetings by sitting-in to take minutes• Track and follow up on civil project submissions• Coordinate efforts within the team and with outside consultants• Screen calls and emails and initiated actions to respond or direct messages for managers• Collaborate with the entire project team, contributing to the entire project lifecycle• Report updates verbally and in written form to management• Complete any necessary administrative tasks such as research and email• Demonstrate commitment to clients' needs and confidentiality continuously

• Track and follow up on agency submissions• Coordinate efforts within the team and with outside consultants• Maintain files relating to applications, approvals, and permits• Collaborate with the entire project team, contributing to the entire project lifecycle• Acquire documents from project managers and any outside consultants to facilitate the permit application• Prepare, submit and follow up on applications to various agencies• Report updates verbally and in written form to management• Complete any necessary administrative tasks such as research and email

• Creation and issuance of documents, notarization when appropriate.• Ordering and mailing of plans and sitemaps for projects.• Project management oversight for office engineers and company ownership to ensure timely and effective completion of all projects.• Screening phone calls and routing caller to appropriate parties.• Outbound calls to appropriate parties for licensing, verification, and compliance related matters on projects.• Proofing and authorization on all documentation for compliance before sendoff to site or final destination for licensing or communication.• Process incoming payments in compliance with financial policies and procedures.• Create and issue invoices to clients.• Preparation of regularly scheduled reports.• Develop and maintain filing system, submit and reconcile expense reports.

• Posts customer payments by recording cash, checks, and credit card transactions• Posts revenues by verifying and entering transactions form lock box and local deposits• Update receivables by totaling unpaid invoices• Resolves valid or authorized deductions by entering adjusting entries• Resolves invalid or unauthorized deductions by following pending deductions procedures• Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report

• Process payments and invoices, ensuring accuracy and adherence to company policies and procedures• Reconcile accounts payable and receivable, resolve discrepancies, and address outstanding balances• Monitor and manage outstanding accounts, proactively following up on overdue payments and coordinating with relevant stakeholders• Review and verify vendor records, ensuring compliance with contractual terms and conditions• Prepare reports for management, providing insights on cash flow, aging balances, and financial performance• Sort, code and match incoming bills• Maintain past due accounts spreadsheet• Create and issue invoices to clients