Caitlyn Harris Email & Phone Number

Indianapolis, Indiana

Manage all attendee related tasks including website registration build and execution, email correspondence, hotel accommodations, and securing travel needs (ground and flight), for meetings ranging from 20-800 attendees.Responsible for creating and organizing all pre-conference materials including name badges and welcome packet documents, and cross-referencing against all registration lists to ensure accuracy.Perform site visits to various venues as needed to ensure appropriateness and alignment of each venue based on client's needs, expectations, and meeting goals.Assist in onsite execution of events from start to finish, including checking attendees in on arrival, helping to setup meeting spaces, and managing F&B functions to ensure accuracy of BEOs.Communicate and work closely with all vendors involved in the meeting, including destination management companies, travel booking agencies and hotel staff to ensure all attendee logistical items are handled throughout the entire planning and meeting execution process.

Avon, In

Manage the scheduling and payroll setup for 25 staff members weeklyLiaison (expo) between customers, front of house staff, and back of house staffSchedule and coordinate over 100 private events annually

Indianapolis, Indiana

Assisted Project Managers onsite in executing two different eventsDeveloped proficiency in Microsoft Office including Word, Excel, and Power Point in order to enter and manipulate data, cross-reference, and pull reportsResearched different destinations, restaurants, hotels, and supplies to meet client event specifications

Brownsburg, In

Developed an implemented swimming classes for children ages 1-13Created and managed all scheduling and billing processes and timelinesProvided individualized swimming instruction to students based on different learning styles and behavioral variablesEducated students in different water safety and survival techniques