Coordinating the Partners’ diary and work schedules by planning and organizing meetings, conferences, teleconferences, and travel.• Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents; collecting and analyzing information; initiating telecommunications• Handling telephone inquiries, dealing with or referring to other staff matters not needing the Partners’ attention and acting as the public face/first point of contact for the Partner.• Coordinates and prepares key documents for the Partner and ensures that all relevant information is provided prior to appointments and meetings.• Prepares, consolidates and submits regional and departmental reports to Executive Director, extracted from the respective direct reports monthly.• Ensures that these reports are reviewed by the Partner and circulated monthly to the members of the Board.• Organizing and planning meetings, circulating notices of meetings, and ensuring availability of meeting rooms, external venues, equipment, and materials as required for the management team.• Coordinates all logistics; prepares the agendas and takes minutes of Board, Board sub-committees, management and staff meetings.• Produces and distributes the minutes of the meetings as appropriate; prior distribution of relevant folders to the Board of Directors at least 14 days before the scheduled meetings.• Liaise with the regional networks to access the regional boards’ meeting schedules and minutes, and maintain up-to-date records of all the meetings.• Arranging both national and international travel and organization for accommodation for other guests as required for international travel, obtaining visas, checking travel health requirements and obtaining foreign currency in liaison with the finance and HR departments.• Ensuring the Partner’s expenditure is in line with the organization’s procedures, processing expense claims, checking invoices prior to authorization and coding expenditure to correct budget headings.• Updates and maintains the Partners office filing system and various databases, computer files and directories, and keeps a log of important documentations where possible.