Catherine Gilbert Email & Phone Number

Washington, Dc, Us

New York, New York, Us

New York, New York, Us

New York, New York, Us

Vienna, Virginia, Us

I worked at Element Critical's corporate office in Vienna, Virginia managing the administrative and HR functions of the company. Onboarding and off offboarding was largely managed from my desk. I would schedule interviews, write offer letters, run background checks, send all paperwork, submit tickets to Ops and IT, and update all personnel files and the digital files in ADP TotalSource. I also worked with new employees to explain all of our benefits and help them enroll in the right plan for them.Payroll was also my responsibility, which included hourly and salaried employees in CA, VA, IL, GA, NY, TX, and NJ. I ensured things like OT, holiday pay, and tax frequency (when appropriate) were calculated according to federal and state law as well as our internal policies, and I monitored changes in employee files to stay on top of any payroll changes that would need to be made as a result. Lastly, as the Office Manager, I would plan events, order supplies, process expense reports, manage calendars and meeting invites, order lunch, update the org chart, manage shipments, and assist with various projects and audits.

Boston, Ma, Us

I was a part of Aquent and Vitamin T's Shared Services department and I worked within our Washington D.C. Metro Area market.I managed all local Talent onboarding. This included reviewing client records and requirements, initiating background checks and drug screens, sending over and reviewing all onboarding paperwork (Aquent-specific paperwork as well as State and Federally required paperwork for DC, MD, and VA), and completing their I9. I also assisted Agents and Account Directors with background check setup, data entry in our internal database, as well as assist local Talent questions about tax forms, Aquent benefits, time cards, and all other matters not specifically related to their assignment.--In addition to this, I worked on different projects and teams at an operational level:Compliance Team // July 2016 - March 2017Managed all client compliance components to ensure that all actions within the account are compliant with local, state, and federal laws, Aquent policies, and the client contract. Answered all compliance questions within Aquent and work to resolve all compliance-related issues.Fuze Team // August 2016 - November 2016Implemented a new VoIP softphone system in Aquent's London and North America offices. Managed transition and training from Cisco desk phones to softphone interface. In charge of company-wide communication and training schedules.

JACK Group consists of JCR Companies, SNEAD Construction and CAS Riegler Companies. I managed the office where all JACK Group companies work, as well as The Property Portfolio, Capstone Title, Green Environmental Strategy, Landcaster Architects, Capstone Title, Green & Pillay, and May Development.

London, London, Gb

I worked at ConSol's first US location in Santa Monica, overseeing all administrative tasks and working directly under the EVP, Marc Cohen.During my time with ConSol, I worked with an HR Consultant to do a complete overhaul of the internal policies to ensure compliance with California State employment laws, including restructuring payroll and personnel file management. I created new processes and procedures regarding most aspects of the Office Manager role, including supply ordering, computer system setup, reporting, and benefits management. I replaced the entire network structure and setup to support a rapidly-growing recruiting office where all employees used Wi-Fi connections, softphones, and Google Chrome. This was done to improve the functionality of our office equipment and allow recruiters to focus on their work rather than network or computer issues. I also later assisted with the logistics for opening a new US office in Boston, MA and supported the office staff remotely.

Beverly Hills, Ca, Us

Assisted Tiato founder and HOA Managing Partner Catherine An. Assisted with HR, Accounting, Charity, Social Media, and Marketing functions. Worked with Adobe Photoshop to create marketing materials. Assisted HOA Catering department and miscelaneous tasks from other HOA locations. Reviewed all HR files to ensure accuracy and CA and Federal compliance, and managed incoming invoices, outgoing checks, bank deposits, and business credit card accounts.This was a temporary role filling in for an Office Manager on maternity leave.

Irvine, California, Us

Assistant to VP Arjun Jolly and CEO Warren Jolly. Managed all active calendars for 16 team members across multiple time zones, as well as managed all meetings internally, with clients, and at domestic and international conferences. Coordinated all domestic and international travel, from ground transportation to hotels and events. Assisted our accounting department with account revenue monitoring and monitored our business credit card account monthly, kept the office stocked with food, office supplies, and orchestrated all company events, volunteer opportunities, and holiday/special occasion outings.

Worked directly under our In-House Attorney and President with small business owners across the country. Managed clients' personal and business credit cards and held Power of Attorney on all accounts. Created a database from scratch containing sensitive banking and personal information. Ran the company's e-mail marketing campaign on Constant Contact, both writing and designing everything that was sent out, as well as analyzed and reported on client performance and worked with Senior Leaders to improve success.

Burbank, Ca, Us