Transit DivisionAmtrak-ERT RehabilitationEJ/Skanska Joint VentureIn my role as a Procore administrator, I've teamed up with the project Document Control Mgr. to implement processes & procedures, set up personnel, assign (role) permission templates ensure approval workflows are set up and maintained properly, provide training & ongoing support for the entire team, troubleshoot, continuous improvement of procedures throughout the project.As Assistant Project Mgr., my role is to assist with day-to-day functions including but not limited to: Document control, uploading of drawings, specifications, submittals, preparing documentation for procurement while ensuring company's policy and compliance goals are met, coordinate, schedule and maintain Safety training for all required personnel, do quality check on all submittals processed in Procore, train and delegate work to interns, train new and current employees on Procore procedures, assist in preparing, updating or maintainig meeting minutes,

Document control: maintain project files on the network drive and project management software. Update drawings and documents; print drawings for the field.Prepare, track and assist with RFI's and submittals.Obtain Electrical permits by submitting information to the DOB.Obtain, schedule and coordinate DOB and FDNY inspections with internal team as well as clients. Responsible for clearing/submitting corrections to the DOB/FDNY for objections issued, with the assistance from PM and field personnel. Ensure close out of permit documents is current and submitted to clients in a timely fashion.Close-outs including, As-Builts, panel schedules, warranty letters and both DOB and FDNY signoffs. Maintain log of close-outs progress and periodic review with PM team and COO to ensure information is current and up to date. Maintain information in SAGE software as well as Excel spreadsheet.Help with job creation process upon award of new job.Be a resource to the PM and field for material tracking (inventories).Assist PM's with buyouts

Assistant to Project Mgrs.Manage shop drawings, RFI's, equipment/product data submittals for multiple projects.Create and manage project status reports, as required by VP operations & project managersLiaise with vendors, manufacturers, GC's to ensure project information is streamlined & up to date.Create & issue customer invoicing for all field work tickets and change orders. Ensure field tickets are returned and processed in a timely and efficient manner.Purchase order/Change order management; prepare PO's/ CO's, issue, submit and track in Timberline. Maintain organized data to ensure protocol is adhered to, for approval workflow on all subcontracts. Collaborate with acctg. on committed/approved/open po's, assist with progress status for vendor invoice payments.Proficient use of Excel, Procore, Plangrid & Timberline software to manage document control.Organize and streamline all documentation in shared drive and project management software program.NYC DOB Permits- File, track changes & modifications, schedule inspections, collaborate with acctg./finance by resolving payments and closing of permits. Periodic visits to the DOB office to resolve claims

Assistant to project managers, project document control, change order management, time and material billing, daily field labor reporting, submitting & tracking RFI's, submittals, sketches, drawings.Liaise with suppliers; orchestrate workflow of material ordered, received and shipped to job site. Collaborate with purchasing agent. Create, maintain and update project log entry in excel & software program. Produce monthly reports for client.Lead implementation of project management software (SAGE 300-Timberline) to capture documentation. Increase project efficiency and accountability by streamlining project communication and documentation.

Daily, administrative support to the Engineering department at Winthrop University Hospital. Managed, modified & maintained project budget cost sheets in Oracle Primavera/Unifier. Reviewed budgets for accuracy and updated as required. Processed purchase requisitions, approved workflows, maintained users' permissions, set up new users, provided administrative support to project managers and collaborated with Finance on project reconciliation. Created payroll timesheet entry in TMS software and prepared reports for integration with Oracle Unifier software. Collaborated with the Assist. Director of Project Mgmt., Vice President of Engineering and the Project team. Assisted in the conversion of projects from existing program to Oracle Primavera Unifier.

Manage Lighting, Switchgear & miscellaneous projects from implementation through completion. Handle diverse commercial, industrial, residential and governmental projects. Work on multiple jobs simultaneously.Responsible for order entry, expediting, coordinating releases and shipping schedules. Review, approve and log submittal drawings. Track and manage progress of projects to ensure timely and successful completion, within budget and deadlines. Manage change orders, keep stakeholders abreast of changes/challenges and ensure client satisfaction. Produce and maintain progress reports in SAP system. Job close-out.Assisted management and sales team with resolution of customer claims, charge-backs, job recapping and client face interaction.Primary liaison between vendors and clients.