Carmen O Hubbs, Igp Email & Phone Number

Ewa Beach, Hi, Us

Arlington, Virginia, Us

As a contractor worked at GS-13 level with the assignment to establish compliant federal records program at USARPAC, Fort Shafter, HI. Approx. 30,000 FTE employees.Represented USARPAC as RIM SME in March 2023 for National Archives and Records Administration (NARA) recent audit of the Army's records management program.Developed a four-phase implementation plan to establish a sustainable Army records management program, and detailed standards to inspect and derive metrics.Conducted surveys and inspections, developed policy for creation, maintenance, storage and destruction of records, established working groups, trained and supported the line-of-business records coordinators within the organization to ensure litigation/FOIA readiness. Working with Knowledge Management and Data Analytics to ensure proper governance of content and records.

Tampa, Fl, Us

Worked at the level of GS-12 as a contractor.Developed and enacted measures to identify, capture, preserve, and transfer relevant information and records into a records management system throughout the enterprise, which consisted of 40 commands and approx 10,000 FTE employees.Interacted across all levels of staff and acted as a trainer and mediator to answer the any questions about the records management program, products, and best practices.Developed standards for a detailed metrics system using process improvement methodologies, analyzed all line-of-business units within Naval Special Warfare HQ as well as training organization records managers of (5) major subordinate commands and providing records management awareness and system training for all echelons (40 commands). This effort led to a NAVY IG inspection result that showed NSW as fully complying with National Archives and Records Administration (NARA) records management guidance.Administrator-level access to enterprise records management system to ensure the proper storage and destruction of records according to applicable retention laws and guidance.

Worked as a GS-9 step 8. The command was approx 200 FTE employees.Enforced records management practices, wrote policy for the activity. Evaluated the effectiveness of the records management program through observation, using National Archives and Records Administration and Department of the Army's standards and guidelines.Wrote policy and procedure for the activity concerning records management.Ensured compliance with statutory and regulatory requirements through the records lifecycle.Collaborated with Chemical Materiel Activity (CMA) Records Manager to transition from physical paper records to electronic records management (ERM). My efforts lead to having all 75,000 records digitized well ahead of the Jan 1, 2023 deadline.Trained key personnel in records management processes in the activity to ensure compliance in each division.Conducted a records management working group quarterly.

Springfield, Virginia, Us

Assisted Special Agents and Task Force Officers (TFO) complete administrative tasks to include background checks on people being monitored for diversion activity. Performed research pertaining to cases for officers. Transcribed telephonic conversations between prisoners and their contacts.Initiated all GSA orders for supplies for the Tactical Diversion SquadInitiated one new and six continuing TFO AgreementsEnsured all investigative records were labeled and filed properly including adhering to all disposition schedules. Prepared physical records for transfer to Federal Records Center.Coordinated with area police and sheriff departments and other DEA offices to execute a highly successful National DEA Rx Take Back Day in October and April of 2018

Initiated the PSNS Operations Department Records in accordance with SECNAV M-5210 within five months of being hired.Reviewed past NAVSEA audits of PSNS business practices concerning payroll, records management and administrative functions in order to analyze the records management deficiencies in order to disseminate policy and standard operating procedures moving forward.Conducted site visits, established baselines, monitored the program through audit and monitoring controls.Trained key personnel in each division/project and kept management aware of the state of records management within their areas of responsibility.Assisted the Nuclear Operations Department in establishing their records management program. Mentored their appointed records manager in proper RIM procedure and policy.Submitted departmental file plans including plans for all ships in project execution to the Command Records Management TeamAccomplishment: As a department, we were complimented numerous times for being ahead of other departments in the Shipyard and many department managers would send their records manager to us in order to be trained on how to set up the program.

Washington Dc, Us

General office duties, customer service, ordering supplies, balancing budget, mailroom duties, answering phones and completing transactions in government fund management programs for things such as fleet management and ordering supplies.

Washington, Dc, Us

Supervised 12 Mass Communication Specialists. Attended all leadership meetings pertaining to underway schedules including high security information. Set and managed all project deadlines. Reported to the division chief in all personnel and administrative matters. Implemented division training and schedule. Earned 4th Navy/Marine Corps Achievement Medal.

Washington, Dc, Us

Performed data entry, Logs and Recordkeeping, and personnel management databases and spreadsheets. Effectively tracked life limited components on aircraft, related engines and ejection seats. Conducted daily server backups. Supervised the proper and accurate upload of information on a daily basis to the network. Quickly became the subject matter expert and the go-to person for all aircraft/aircrew paperwork matters in each command/squadron and received a total of three Navy/Marine Corps Achievement Medals for excellent job knowledge and completion.Ranks E-3 to E-6 with supervisory experience.

Ms, Management Of Non-Profit Agencies

Doctor'S Degree, Public Administration

Bfa, Visual Communicaitons

Aas, Graphic Design