Perform moderately complex job functions and activities to assist, coordinate and performaspects of acquisitions, facilities, logistics, safety and property for the Mobility and RoboticsSection.

Job Summary:Coordinates and maintains busy and complex calendars, schedules and maintains standing staff meetings, and set up and hosts WebEx conferencing calls. Coordinates conference room scheduling. Processes and prepare domestic and foreign travel itineraries, authorization requests, and expense reports. Processes necessary procurements by utilizing iProcurements, purchase requisitions, and p-cards. Assists with the processing of paper timecards.

Job Summary:Responsible for providing administrative support or project coordination for a department, program or project team or Sr. Manager. Performs administrative duties associated with scheduling and coordinating meetings, convenings, and planning events. Arranges with external vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Maintains supervisor, department or project team calendar and accepts or declines commitments on his/her behalf. Makes travel arrangements for supervisor, department or project team as needed. Prepares expense reports in accordance with Getty Business and Expense policy and procedures. Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively. Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolve issues. Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances.

Performs essential administrative tasks for the department.Answer phones and take messages; maintain calendars and scheduling for study room and seminar room; compose correspondence related to incoming offers and requests by adapting form letters on file.Assist with curatorial travel.Prepare travel authorizations and expense reports.Assist with special projectsParticipate in bi-annual GMPC meetings by assisting with preparation of printed materials, PowerPoint presentations, minutes, and communication with members. Assist with preparing acquisition proposals with Museum funds and oversee preparation of acquisition proposals related to GMPC purchases. Offer assistance as required with outgoing loans, including artnet.com searches or spreadsheet updates. Assist department head with filing projects. Take on records management, periodically reviewing files and sending to Iron Mountain for offsite storage.

Managing Intake and Repair Cases for Office via CRM Software, Inventory Management, General Office Administration, bookkeeping (Quickbooks), Accounts Receivable, Heavy phone and Customer Service Support, Purchaser of Goods (hardware and software), Tracking of Goods Sold to Clients, Technical Support via phone and remote sessions, Basic Repair of Various Computer Issues, Archiving, Filing, Data input, Word processing, Office errands (banking). Payroll and HR administration.

Filing, Data Input, Word Processing, various clerical duties.

Inputting data using Microsoft Excel, sorting schematics into folders for reference, creating flows charts, and working side by side with Engineers & Planners during Pre-Turnaround Planning and Turnaround Execution. Knowledge of various Databases used by Chevron (these include EDMS, PassPort, Turnaround Database)