Cynthia Jacinto Email & Phone Number

Santa Clara, California, US

• Supports SVP Product Management, Enterprise Infrastructure & Vice President and Chief Technology Officer & Digital Strategy/Business Operations Leader
• Plan, oversee, set leadership meetings, take initiative with projects and tasks in a rapidly changing environment with various teams/departments
• Exceptional handling of heavy calendars in multiple time zones, schedule and set critical C level customer and partner engagement meetings
• Interface with confidence with executive management and their EAs
• Book extensive travel both domestic/international, passport renewal process and policies
• Process and approve expenses, travel requests, purchase orders, SOW's, and invoices

Espoo, Southern Finland, FI

• Proactively anticipate and resolve administrative needs for the CFO, CIO and VP, Business HR
• Oversee schedules of assigned executives, set critical meetings, handle meeting logistics and follow up with attendees including WebEx, Telepresence for multiple times zones with complexity
• Extensive experience in scheduling complicated international and domestic travel
• Calendar management, including the coordination of complex and multiple participant executive or customer meetings across the global time zones
• Schedule interviews, new hire process and onboarding
• Purchase orders, accounting and Concur expenses

• Provided exceptional support to sole proprietor family law attorney with case organization, meeting deadlines, document preparation for filing, calendar monitoring
• Scheduled court hearings, depositions, consultations
• Obtained discovery responses, organize evidence, prepare exhibits
• Assisted in maintaining office finances and budget

San Jose, California, US

• Provided support to Vice President and Director of Business Development
• Assisted with recruitment of various Physicians, scheduled meeting with Executives and staff
• Prepared and modified documents including correspondence, reports, drafts, memos and emails
• Prepared agendas and scheduled meetings with various C-level management
• Created, edited, tracked various spreadsheets

Basking Ridge, NJ, US

• Provided support to Vice President and Executive Director of Partnerships and New Business Development
• Extensive travel arrangements for both domestic and international, obtaining visas, passports, and expense reporting resulting in currency conversions and budget planning
• Gathered information and create weekly status update for executive client meetings
• Managed and maintain multiple complex calendars for meetings, events, sponsorship's
• Extensive travel arrangements for both domestic and international and expense reporting

• Provided support to the CEO, CFO and Board members of Daughters of Charity Health System. Calendaring, travel and expenses
• Ensured a smooth transition during the acquisition of Daughters of Charity Health System to Verity Health System. Handled the storage of archived and confidential materials for seven hospitals in Northern/Southern CA.

Waldorf, DE

• Proactively anticipated and resolved administrative needs of Senior. Vice President and & Vice President of Cloud Operations
• Managed and maintained multiple complex calendars
• Extensive travel arrangements for both domestic and international, obtaining visas, passports, and expense reporting resulting in currency conversions and budget planning
• Scheduled high level internal and external meetings including WebEx, video conferencing and telepresence for multiple time zones
• Streamlined and initiated the production of department newsletter and other high level team correspondence
• Managed all high morality functions and events onsite/off-site company events, trainings, conferences: booking venues, negotiating contracts, selecting catering and entertainment

US

• Managed the Clerk of the Board with support to the Board of Directors
• Monitored and maintained incoming emails from constituents and responded to all correspondence on behalf of the Executive
• Legal document processing and unit expenditures including renewals, budgets and memberships
• Expedited and filed contracts and vendor databases both hard and soft copies along with status reports
• Prepared board packets, meeting agendas, memos, and notices for all upcoming meetings

Redmond, Washington, US

• Provided high level support to two Vice Presidents of Xbox Engineering teams, while effectively communicating in a culturally diverse environment
• Efficiently handled all on boarding and termination processes
• Active liaison for Facilities and Human Resources for space and allocation planning
• Processed purchase orders, invoices, office supplies, marketing swag, and marketing collateral

• Proactively supported the Vice President of Product Management and Marketing and Senior Director of Marketing
• Scheduled WebEx and video conferencing both domestic and international meetings
• Tradeshow preparation in the US and EMEA, including controlling all logistics from start to finish
• Database management including the importation of leads into CRM and Salesforce databases
• Upheld the Marketing budget for US/EMEA while working directly with the Accounting department

Hoboken, New Jersey, US

• Provided support to Engineering, Operations and Marketing departments as well as the Executives for each department
• Coordinated all new hire packets, background checks and employee orientations, Visa/H1B, and on boarding documentations
• Organized high level and multiple attendee meetings including the All Hands and Board of Director meetings
• Domestic and International travel arrangements resulting in expense reporting

• Provided support to the Chancellor, Dean of College, Chief Marketing Officer, Human Resources Director and Admissions department
• Successfully oversaw Orientation Day and Open House events
• Worked closely in a team environment with Admissions and Financial Aid department

Fountain Valley, CA, US

• Direct support for the Director of Human Resources
• Coordinated high moral company functions with multiple attendees
• Processed payments, invoicing and statements in QuickBooks and managed the database providing daily, weekly, and monthly reporting

Redmond, Washington, US

• Gathered and compiled documents for release of data on deceased users email accounts
• Managed law enforcement hotline from local and federal agencies regarding subpoenas and court orders
• Triaged and maintained e-fax emergency legal requests

US

• Provided support to the Office of District Counsel, maintained attorneys calendars, scheduled conferences, seminars and meetings, coordinated room set-up and travel arrangements
• Proofread, assembled and prepared various technical and confidential documents
• Monitored and tracked expenditures, maintained workflow tracking logs
• Reviewed and coordinated payments for outside counsel monthly invoices
• Ensured confidentiality of office space and materials held by the Office of District Counsel

• Scheduled court hearings, arbitration, consultations and depositions
• Prepared documents for filing in various counties for family, civil and criminal law cases
• Prepared correspondence to judges, attorneys and clients
• Managed all office finances via QuickBooks

St. Louis, MO, US

• Provided customer service for clients regarding their stock sales and Portfolios

• Served as backup for Legal Assistants; court filings, correspondence, billing, preparation of documents to be filed
• Transcribed dictation
• Maintained office equipment and law library
• Answered phones, greeted clients, scheduled meetings for conferences

Legal Assistant/Paralegal

Certificate In Legal Training

Education record