Staff Operations Specialist
Kirtland Air Force Base, New Mexico, United States
ENHANCED ORGANIZATIONAL PROGRAM OF WORK using MS Visio to provide leadership with adetailed graphic tool displaying approved and proposed event, assessment and exercise timelines, allocation of funds, personnel and equipment. Gather and compile data from division chiefs, engineers and planners into a comprehensive, easy-to-read timeline display. AUTHOR KEY EXPENDITURE PROJECTION REPORT to inform leadership and accounting office of upcoming travel and overtime funding requirements. Took feedback from accounting personnel and Program Manager to redesign this Excel Spreadsheet into a highly detailed report that enabled leadership the ability to accurately allocate and disburse funds directly to proper task orders. SECRETARIAT FOR MONTHLY EVENT VETTING BOARD providing all administrative support organizing meeting time and venue. Taking, compiling, and finalizing meeting minutes. Building meeting binders consisting if updated requests for support, action-item trackers, Programs of Work, notes and historical documents to inform decision making. Prepare board room and visual aids. PRIMARY ADMINISTRATOR for US Space Command Task Management Tool (TMT) program of record used to receive incoming taskings/Requests for Support/Requests for Information from external, HQ, HHQ organizations, assign to appropriate division, coordinate responses for completion of TMT’s. Managed entire HQ services for Director of Staff remotely during COVID. Staff and track annual evaluations and awards for military personnel. Track and report training requirements. Coordinate and submit weekly inputs to HQ for Secretary of Defense/Secretary of the Air Force briefings. Provide conference room scheduling support including support for video and teleconferences. Author/reviewed/staffed official organizational policy letters, standard operating procedures, memos, appointment letters and templates. Manage executive calendars for updates and accuracy of information