Respond to day to day inquires from Tenants, create new tenant files, prepare and distribute tenant notices & general correspondences to Facilities Manager and Centre Manager Maintain tenant database, current lease files, track and distribute lease documents, manage casual lease agreements, contract renewal dates, updated insurances certificates Upload Public Liability Incidents on the Savills system Generate lease confirmation agreements for new tenants, follow through with tenants, clients… Show more Respond to day to day inquires from Tenants, create new tenant files, prepare and distribute tenant notices & general correspondences to Facilities Manager and Centre Manager Maintain tenant database, current lease files, track and distribute lease documents, manage casual lease agreements, contract renewal dates, updated insurances certificates Upload Public Liability Incidents on the Savills system Generate lease confirmation agreements for new tenants, follow through with tenants, clients and Accounting for execution, billing and payments Generate and process tenant billing adjustments for lease and tenant bill-back charges Reconcile occupied & vacant tenancies and review tenant charges for accuracy Managing tenant arrears as well as ensure that all monthly bills related to buildings including utilities are up to date Assistance with annual retail budgeting/forecasting, sales turnover figures and monthly reports Prepare and send out monthly tax invoices for permanent and casual tenants Assist Operations to prepare and track Purchase Orders, liaise and coordinate with contractors and tenants Show less

QLD AdministratorRisk Management AssistanceAccount Manager (Gold Coast and Brisbane)Payroll Management

Responsible for Accounts Payable dutiesRecord supplier payments, process payments and office expenses on QuickBooksArrange Petty CashOffice Manager

Provide comprehensive support services to the CEO, President and BookkeeperProvide travel, transportation and meeting arrangementsAct as a liaison with outsourced IT consultant on all technology-related issues, including rapidlyresponding to staff problems and network outagesSet-up staff meetings, maintains electronic staff agendas and organizes team eventsMaintain workflow under pressure and in a fast-paced, high-profile work environmentProvide timely and proactive… Show more Provide comprehensive support services to the CEO, President and BookkeeperProvide travel, transportation and meeting arrangementsAct as a liaison with outsourced IT consultant on all technology-related issues, including rapidlyresponding to staff problems and network outagesSet-up staff meetings, maintains electronic staff agendas and organizes team eventsMaintain workflow under pressure and in a fast-paced, high-profile work environmentProvide timely and proactive management of the organization’s office environmentSupport Bookkeeper with Accounts Payable/Receivable(Releasing and Mailing Cheques, Bank Deposits, Payments)Responsible to manage expenses reports with ChairMonitor status of Invoices for Accounts Receivable via Excel and QuickBooksSupport Traffic and Production department(Follow up with vendors, generate Media Insertion Orders to Vendors, tracking Clients Invoices reception, Managing Timesheets)Responsible for manage transition to Function Point platform software system. Show less

Bilingual support services for staff (Portuguese and in English);Support and control agenda of CFO, COO and Vice President and internal customers;Organization of internal and external business meetings and events;Control and Travelling Logistics for the CFO, COO and Vice-President;Managing Reception team.

Support and control agenda of director and staff;Organization of internal and external business meetings and events;Technical visits, budget analysis and supplies’ negotiation;Control and Travelling Logistics for the team and director;Create invoices and travel expense reports;Request purchase orders with SAP system;Distribute commission payments to suppliers, monitor and evaluate the approvals’ process;Analyze sales results and incentive campaigns.

Investigate and clear queries received by phone and emails;Providing Customer Service and delivering laboratory exams;Liaise between customers and doctors.