Office of Vice Provost Diversity, Equity and Inclusion

Organize and manage UPMC Project Management Course Trainings in the Learn SystemManage all UPMC Employee Attendance, Homework Completion, Trainer Information, CalendarsCreate and analyze Surveys for each course in Survey MonkeyAssist Trainers with needs for their assignments for classes, meeting materials, ordering special Supplies and set up of scheduling conference roomsWork with the Director of Project Management and staff with User Experience Team, creating binders with meeting materials, agenda, meeting minutes, room setup.

Develops reports and provides input for presentations for Executives and DepartmentProject Management Course, Certificate of Completion 2019Identify and analyzes complex information and resolve potential issues and/or barriers within the department and Company to determine complex trendsMaintain project documents within approved archival systemsAssists in recruiting, hiring, training, and evaluating the performance of employeesOrients new employees by working with Human Resources to ensure a smooth transition, as well as setting up interviews for all New Hires and Summer InternsProactively schedules meetings on Executives and Departments behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothlyManages the calendar, correspondences, conference room scheduling, and coordinates travel arrangements/reimbursement for executives and staff in and out of the departmentMentors and trains other executive/administrative assistants on knowledge of UPMC Health PlanMaintains confidentiality when dealing with sensitive information and communicates effectivelyReviews administrative policies and procedures and makes recommendations to increase efficiencyOfficiates Payroll within the Kronos SystemManages supply inventory, ordering and mailingsMeet deadlines and turnaround times set by department AVP, Managers and DirectorsManaged Bring Your Child to Work Day event(s) and created all events for the UPMC floorsCoordinator for Lend a Hand Donations and manage the events in the Heinz BuildingEnsures that all Staff are knowledge on UPMC Health Plan events and mission monthly

Performed advanced administrative duties for (two) Directors, (ten) Community Affairs Specialist and Executives.Developed and update PowerPoint presentations for weekly reports and staff meetingsDocumented Grants, Sponsorships and Check Request weeklyOrganized Community Affairs Projects and Special Events internal and within the communityDetermined approvals of grants and sponsorships to 501C designated organizations ranging from $250.00 - $1Million based on the mission of HighmarkGenerated check requests to send to accounts payable and create the corresponding letters to mail all grant and scholarship payments outProvide administrative support to project management including implementation support of hosted project management tracking systemCoordinated travel arrangements, payments and the organization of guest speakersWorked with Highmark Volunteers with establishing groups, events and locations in the Community and with Highmark Special EventsSupport with Special Projects, Key Events and work with updates to Social Media Sites.Executed the set-up of venues for events, contacted supplier(s) to purchase conference itemsCoordinated and organize fashion show(s) for annual Fun, Fit & Fabulous Women’s ConferenceEngaged with vendors and donors for donations Ensured the Highmark Brand and mission was visible at all eventsResponsible for accurate and timely production of support materials for (one) Director, (two) Team Leads and (ten) Compliance ConsultantsManaged Directors calendars Arranged meetings, travel arrangements and conference rooms for the Department.Assisted with Government Health Agencies on weekly and daily reportsCreated and updated PowerPoint presentations for individual staff members on monthly basisResponsible for data collection of confidential data information and reporting for audits

Responsible for accurate and timely production of support materials for (one) Director, (two) Team Leads and (ten) Compliance Consultants.Manage Directors calendar and calls.Arrange meetings, travel arrangements and conference rooms for the Department.Assist with Government Health Agencies on weekly and daily reports.Taking minutes for departmental meetings.Create and update PowerPoint presentations for individual staff members on monthly basis.Responsible for data collection of confidential data information and reporting for audits.