Darcie Vargas Email & Phone Number

- Work alongside the sales team to create proposals which are presented to clients for their in-person, virtual, and hybrid meetings or events- Fully develop visual projects/proposals with accompanying pricing summaries for corporate clients, managing multiple projects at once (averaging 4 complete proposals every 10-14 days)*creative planner role allows for me to create a proposal encompassing both logistical planning and design elements. - Design-focused proposals include designing all event elements for receptions, award galas, hospitality suites and more*creation of mood boards, style sheets, magazine content and more- Knowledge of new design and art trends across all industries to incorporate in projects/proposals- Vendor communication and negotiation in timely manner to ensure project deadlines are met (vendors such as decor, rentals, musical and interactive entertainment, venues, hotels)- Strategic pricing of proposal components on excel sheets- Logistical pre-planning for client meetings and events of all sizes, types and scope- Product development and research for new activities, restaurants, venues and offerings in serviced destinations, as well as new locations- Attend hospitality industry events, open houses, grand openings and socials- On-site/Operational tasks as needed

Highlights:• Completed full event planning and wedding coordination for 70+ events in 2021• Currently sold 45+ events for the 2022 and 2023 sales year• Received 15+ 5-star reviews across wedding websites such as The Knot, Wedding Wire, Google and Yelp in 2021Job Responsibilities:• Manage all Harbor View Loft Sales operations; Including, but not limited to, leads, proposals, contracts and client communication.• Schedule and conduct site visits with the intent of booking clients. Send client proposals and follow up.• Supervise and train a full-time office coordinator and venue coordinator • Schedule and conduct client tastings. Complete tasting paperwork/menu’s, final details, timelines, layouts and processional layouts for Harbor View Loft clients.• Collect final counts, including vendors, kids’ meals, special meals and seating chart from clients. Make sure seating chart & final count match to execute event planning book.• Anticipate staff scheduling based on event needs (guest count, menu style, bar packages etc)• Finalize and send the Final Event Invoice, layouts, rental orders and equipment counts.• Follow Up with clients after events for event feedback and reviews• Manage all Harbor View Loft social media posts/content. Including Facebook, Instagram, Pinterest and Blog.• Communicate with customers, employees, and other individuals to answer questions, explain information, take orders, and address complaints.• Maintain and update filing, inventory, mailing, and database systems.• Review files, records, and other documents to obtain information to respond to requests.• Work as coordinator/event staff as needed.

San Diego, California, United States

- Review credentialing files and work with healthcare providers to obtain missing, incomplete and expiring items- Ensuring requirements are met by travel nurses to begin work on time including obtaining records of required tests, immunization records, and drug screening- Assigned to check in and manage travel nurses of 3 recruiters ensuring compliance is met for 10-25 nurses per week- Establish and maintain positive working relationships with healthcare providers to ensure customer satisfaction and retention- Maintain consistent contact with healthcare providers to ensure that expectations are clear and requirements are completed in a timely manner- Utilize advanced problem solving skills to resolve issues and conflicts that may arise

Coordinated 50+ Weddings at Leo Carrillo Ranch - Assist sales managers in office creating proposal estimates in Quickbooks for Leo Carrillo Ranch and Mt. Woodson Castle- Create client contracts and invoices using Quickbooks and EchoSign- Prepare client event details and timelines before and after tastings and update as changes are made- Send clients details, timelines and schedule rehearsals- Check in with event vendors prior to an event- Lead wedding rehearsals with wedding parties prior to their event- Oversee all day-of event details including: table and chair layouts, food and beverage, decorations, vendors, client dressing rooms at Leo Carrillo Ranch and Mt. Woodson Castle- Oversee Personal Touch Dining catering staff during events including the supervisor, day-of chef, servers, and bartenders- Ensure client, vendors and staff remain on time and follow order of events- Ensure clients leave happy after their special event- Breakdown the event the same night and ensure clients decor and personal belongings are sent home with them- Assist sales manager in collecting photos of events to share across Instagram, Facebook and Pinterest social media platforms

Greater San Diego Area

August 2018 Petco Park All-Star (Employee of the Month)- Responsible for promotional giveaways and assisting with game-day Guest Services- Execute event setup and breakdown for all ballpark events including baseball games, concerts and special events including: The Links, Padres Pedal the Cause, Monster Jam/Supercross, corporate/private receptions.- Execute operations for concerts including: The Rolling Stones, Metallica, Taylor Swift, Billy Joel- Authorize and create Guest Passes for VIPs to watch Batting Practice on the field before games using an MLB oriented computer system- Created an inventory spreadsheet and map of five storage locations for the events department

Greater San Diego Area

The Venue at Eastlake is a full-service banquet hall that specializes in weddings, quinceaneras, birthday parties and other special events. General duties include:- Meet weekly with prospective clients and be knowledgeable of The Venue's packages and services in order to meet monthly sales goals and generate revenue- Answer inquiries via phone, email, website form, and Facebook and input client information to database system Podio- Meet with existing clients and vendors to discuss details of their event and address any concerns- Assist Event Manager with inputting details of meetings with existing clients via Evernote and Podio- Accept and document all cash, check, and credit card payments made to The Venue - Manage weekly inventory log of decoration items needed prior to each event- Manage weekly inventory log of kitchen items in preparation for each event's catering menu- Supervise staff during set-up of event

I served as an official representative, tour guide, and orientation leader at San Diego State University.Responsibilities Included:- Complete a year-long training to be a certified tour guide and academic advisor (1st Year)- Volunteer for weekly campus tours given to high school groups, prospective and admitted students and their families- Lead and advise students during New Student Orientation- Facilitate campus events including but not limited to New Student and Family Convocation, All University Convocation, Explore SDSU, and Commencement

San Diego, Ca

- Assist the SDSU Football office with general support including, but notlimited to Operations and Recruiting.- Assist operations/office staff with pre and post-game responsibilities.- Lending clerical support to the football coaches and staff: Assist recruiting staff with recruiting letter mail outs, sorting and distributing mail and packages.- Assist social media presence for Aztec Football and serve as a brand Ambassador for SDSU Football.

Mission Bay, San Diego

- Warmly welcome guests during check-in and provide superior property knowledge upon their arrival- Allow guests to share their hotel memories through promotion of Trip Advisor upon their departure- Gain extensive knowledge in hotel operations through weekly shadowing of Evans Hotel's departments including sales, human resources, housekeeping, restaurants and room service.

Chula Vista, California

Provide general clerical support to various court officesTypical duties include: pulling, delivering and filing cases; answering phones; making copies; stocking supplies; and opening mail.

Hospitality And Tourism Management, Meetings And Events

Activities and Societies: Ambassador, San Diego State University; Member, National Society of Minorities in Hospitality.

Education record

Study abroad international experience. Spring semester 2017.

High School Diploma

Activities and Societies: Associated Student Body:President (2014), Treasurer (2013); Cheerleading (2011-2014); Advanced Dance.