Dave Rubinstein Email & Phone Number

Reporting directly to the CEO, CFO and COO of Online Publishing / Ranking Company, provided Executive support as well as overseeing Help Desk and HR duties.• Daily calendaring/meeting coordination, expense reporting and travel arrangements.• Project Management for Publishing Operations.• Office/Facilities management.• Vendor and IT coordination.• Assisted with various HR and IT/Help Desk tasks including onboarding/offboarding, performance reviews, inventory and license management.

Los Angeles

Reporting directly to the Owner, provided executive support by serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Owner. • Served as a liaison to middle management. Participated and took notes for company meetings involving Owner.• Oversaw property projects which included researching and interviewing contractors, requesting of quote proposals, reviewing of costs and scheduling of work. • Maintained files, records and logs for all assigned projects.• Daily Calendaring/Meeting/Zoom coordination.• Project and Facilities Management • Vendor and IT coordination• Assisted with various HR and AP/AR tasks.

West Hollywood, California, United States

Provided administrative support to Executive Director and clergy while helping run the daily operations of the synagogue.• Maintained/updated congregational website and database/CRM.• Compiled, formatted and distributed bi-weekly e-blast newsletters.• Responsible for many office management duties including reception desk, vendor coordination, calendaring. ordering/tracking office supplies, and mail processing.• Provided graphic design for events and online forms.• Food ordering for monthly dinners and special events.• Microsoft Office Suite, Adobe Creative Cloud, Adobe Acrobat Pro.

Greater Los Angeles Area

Assisted Company President and Vice President in running Food Consulting firm (PERSPECTIVES/The Consulting Group, Inc.) and Chocolate Manufacturer (Choclatique).• Provided administrative support (reception, calendaring, travel itineraries, proofreading, formatting, filing, research, labeling) for President and Vice President.• Processed and dispatched all incoming orders.• Maintained and updated products/inventory/blog on company website and online channels.• Acted as head of Shipping/Logistics for all incoming and outgoing deliveries.• Maintained clients in ACT! CRM software.• Assisted with Product Development / Recipe Preparation / Testing / QA.

Greater Los Angeles Area

Assisted Company Director and Senior Graphic Designer in running Web/Graphic Design/Sports Marketing firm.• Provided creative services for all aspects of basic web design including developing and producing web-based graphics, incorporating content management systems.• Extensive production of web and print projects.• Maintained and updated content and performance of client websites.• Managed multiple ongoing web, print and branding projects while meeting projected timelines in a team-based work environment.• Responsible for the development, design and production of print collateral materials.• Handled all administrative needs of office including handling correspondence, calendaring, reception, coordinating itineraries, and creating reports.