Dave Rubinstein Email & Phone Number

• Reporting directly to the CEO, CFO and COO of Online Publishing / Ranking Company, provided Executive support as well as overseeing Help Desk and HR duties.
• Daily calendaring/meeting coordination, expense reporting and travel arrangements.
• Project Management for Publishing Operations.
• Office/Facilities management.
• Vendor and IT coordination.
• Assisted with various HR and IT/Help Desk tasks including onboarding/offboarding, performance reviews, inventory and license management.

Los Angeles

• Reporting directly to the Owner, provided executive support by serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Owner.
• Served as a liaison to middle management. Participated and took notes for company meetings involving Owner.
• Oversaw property projects which included researching and interviewing contractors, requesting of quote proposals, reviewing of costs and scheduling of work.
• Maintained files, records and logs for all assigned projects.
• Daily Calendaring/Meeting/Zoom coordination.
• Project and Facilities Management

West Hollywood, California, United States

• Provided administrative support to Executive Director and clergy while helping run the daily operations of the synagogue.
• Maintained/updated congregational website and database/CRM.
• Compiled, formatted and distributed bi-weekly e-blast newsletters.
• Responsible for many office management duties including reception desk, vendor coordination, calendaring. ordering/tracking office supplies, and mail processing.
• Provided graphic design for events and online forms.
• Food ordering for monthly dinners and special events.

Greater Los Angeles Area

• Assisted Company President and Vice President in running Food Consulting firm (PERSPECTIVES/The Consulting Group, Inc.) and Chocolate Manufacturer (Choclatique).
• Provided administrative support (reception, calendaring, travel itineraries, proofreading, formatting, filing, research, labeling) for President and Vice President.
• Processed and dispatched all incoming orders.
• Maintained and updated products/inventory/blog on company website and online channels.
• Acted as head of Shipping/Logistics for all incoming and outgoing deliveries.
• Maintained clients in ACT! CRM software.

Greater Los Angeles Area

• Assisted Company Director and Senior Graphic Designer in running Web/Graphic Design/Sports Marketing firm.
• Provided creative services for all aspects of basic web design including developing and producing web-based graphics, incorporating content management systems.
• Extensive production of web and print projects.
• Maintained and updated content and performance of client websites.
• Managed multiple ongoing web, print and branding projects while meeting projected timelines in a team-based work environment.
• Responsible for the development, design and production of print collateral materials.