David Smith Email & Phone Number

Durham, Nc, Us

Durham, North Carolina

Durham, Nc

• Facilitate and complete monthly close procedures, ensuring an accurate and timely close in accordance with established schedule utilizing MS Dynamics GP and NetSuite. • Reconciliation of bank accounts. • Assist in the development and implementation of goals, policies, priorities, and procedures relating to financial management and accounting. • Prepare monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance. • Responsible for preparing all monthly financial reporting to include internal reports, Board of Director reports and contractual report requirements including ensuring accuracy and completeness while analyzing results. • Maintain a thorough understanding of the financial reporting and general ledger structure. • Prepare and analyze the lag analysis of claims incurred but not reported (IBNR). • Coordinates preparation of external audit materials and external financial reporting. • Work with the IT department in testing and ensuring all reports received are accurate and reconcile back to the general ledger. • Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology to enhance the workflow of the department. • Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. • Assist in documentation and monitoring of internal controls and developing policies and procedures to handle non-routine reporting transactions. • Respond to inquiries from the Accounting Manager and other management regarding financial results and special reporting requests. • Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records. • Other related duties as assigned.

Raleigh-Durham, North Carolina Area

• Aid in the implementation of new ADP payroll software. • Preparation of semi-monthly payroll for all employees using ADP Workforce Now and ADP Time and Attendance modules. • Maintain payroll information working within ADP Work Force Now. • Preparation of Journal Entry reports for each payroll period to use in posting to the GL • Maintain up to date new hire payroll paperwork in compliance with federal and state payroll laws. • Assist with schedules and reconciliations of withholding liabilities, payroll accounts, flexible spending account and 401K reconciliations. • Review and analyze applicable payroll reports. • Provide payroll information for Workers Comp audits and insurance renewals. • Responsible for oversight of quarterly and annual payroll tax compliance and reporting. • Perform analysis and review agency tax notices provided by third party administrator to ensure appropriate remittance. • Maintain payroll guidelines by writing and updating policies and procedures, including backup procedures for all aspects of payroll processing. • Lead the administration of the company’s equity incentive plan, including processing new equity awards, distribution and collection of online grant agreements and termination events. • Process option exercises and/or sales, including preparing documentation and coordinating with payroll to ensure accurate and timely tax withholding and reporting. • Partner with legal, accounting/ finance and external auditors/tax to prepare data reports and analysis; coordinate the expensing and reconciliation of equity awards and assist with the periodic review of database integrity and compliance with Sarbanes-Oxley • Maintain equity data, including developing and executing on a plan to house equity-related records in a stock plan administration system; identify and implement other best practices • Coordinate with third party administrator and/or transfer agents.

Durham, Nc

• Involved in advancing the financial position of an HVAC company through cash flow management and implementation of annual budget and forecasts utilizing Excel.• Preparation and implementation of detailed company budget, providing a financial road-map for managers and staff to follow.• Monitor actual revenues and expenses, analyze variances to budget, and communicate financial performance to management.• Manage, organize, and train finance department employees to ensure goals and objectives are met.• Prepare monthly job cash flow projections for management.• Implement month end closing schedule and prepare monthly financial statements• Oversee software administration for 40+ users, manage user permissions, manage server and other IT functions.• Project leader for the implementation of software conversion from TMS to Vista by Viewpoint.• Project leader for the conversion of payroll from an in-house system to PrimePay Payroll service.• Ensure timely billings of projects and collections of outstanding invoices.• Monitor and project company's financial position, cash flows and cash balances.• Setup both government & non-government projects, monitor & update on-going projects, and close finished projects.• Prepare year end work papers and account reconciliations & analysis for the auditors.• Calculation of cash flow requirements for weekly payrolls and in-progress project.• Maintain relations with banks, outside accountants, and attorneys.• Maintain general ledger and chart of accounts and prepare journal entries.• Prepare percentage-of-completion schedule and monthly job cost reports with variances to estimates.• Calculation of revenue recognition based on percentage-of-completion.• Maintain prepaid, accrued expense, and accrued income schedules.• Preparation of certified payroll reports.• Maintain schedule of fixed asset purchases, disposals, and gains and losses on fixed asset disposals.• Monitor and reconcile company’s bank account balances.