David White Email & Phone Number

Los Angeles, Ca, Us

Los Angeles, California, United States

• Assist with word processing assignments and correspondence• Designated team member for comprehensive on-site operations during quarantine • Create and expedite expense reports for multiple employees• Order and receive shipments, mail, and supplies for multiple offices throughout the country• Track multiple lines of billing for vendors, clients and entertainment while maintaining a budget• Design original ads using Photoshop and coordinate distribution through professional publications• Coordinate creation and distribution of business cards for Americas using InDesign• Lead person in firm to handle design and formatting issues in PowerPoint presentations• Use Sharepoint to make calendar, documentation, and resource updates to our internal website • Control conference room calendar and coordinate meeting setup both remotely and on-site• Execute complex and detail-oriented copy/binder projects• Complete and archive sensitive file documentation and research on and off site• Ensure office, kitchen, printer stations and copiers are maintained, cleaned, organized, and stocked daily• Order and handle heavy catering needs on a frequent basis• Execute all reception duties while being first point of contact welcoming visitors and guests in a professional manner• Contact and facilitate vendor interactions and work-orders for all service and repair needs• Preserve good working relationships with building vendors, local and international clients• Ensure all covid protocols are met by staff and visitors coming into the office

Los Angeles, California

• Assist with word processing assignments and correspondence• Designated team member for comprehensive on-site operations during quarantine • Create and expedite expense reports for multiple employees• Order and receive shipments, mail, and supplies for multiple offices throughout the country• Track multiple lines of billing for vendors, clients and entertainment while maintaining a budget• Design original ads using Photoshop and coordinate distribution through professional publications• Coordinate creation and distribution of business cards for Americas using InDesign• Lead person in firm to handle design and formatting issues in PowerPoint presentations• Use Sharepoint to make calendar, documentation, and resource updates to our internal website • Control conference room calendar and coordinate meeting setup both remotely and on-site• Execute complex and detail-oriented copy/binder projects• Complete and archive sensitive file documentation and research on and off site• Ensure office, kitchen, printer stations and copiers are maintained, cleaned, organized, and stocked daily• Order and handle heavy catering needs on a frequent basis• Execute all reception duties while being first point of contact welcoming visitors and guests in a professional manner• Contact and facilitate vendor interactions and work-orders for all service and repair needs• Preserve good working relationships with building vendors, local and international clients• Ensure all covid protocols are met by staff and visitors coming into the office

Los Angeles, California

CONTRACT SPECIALIST• prepare and then coordinate the execution of LAHSA contracts, amendments and change notifications for LAHSA agreements with its investors or sub-contractors so that programs serving homeless individuals and families are able commence programs in a timely manner• prepare and submit environmental review reports required by investors and conduct subsequent site visits necessary in preparation of said reportsPROGRAM ANALYST• manage a portfolio of homeless programs (Winter Shelter Program)• create and maintain an ongoing relationship with program staff at agencies• set up meetings and conduct trainings on various compliance issues and processes• maintain data on and report on each program’s target population, program design, program staffing, programmatic strengths and weaknesses• conduct monitoring visits of programs at shelters and produce written documentation regarding programmatic compliance findings as well as successful program implementation• manage distribution and receipt of program equipment (pallets of cots, blankets, etc.)FUNDING ANALYST• assist in the preparation of proposal documentation for LAHSA in consultation with Funding Manager and LAHSA counsel; ensuring compliance with funder requirements• organize proposers’ conference to educate prospective bidders on upcoming proposals• communicate instructions to reviewers on evaluating proposals submitted for funding• prepare and create scoring tools used in the evaluation of proposals, and then collect and calculate proposal scores in preparation for final funding recommendations• create and maintain databases for all proposers, applicants and sponsors• provide strong administrative and scheduling support to the department

Chicago, Illinois

• provide executive-level administrative support to the Executive Director with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines• coordinate completion of Executive Director’s correspondence and reports, includes edits from handwritten, and/or transcribed documents• prepare speeches and PowerPoint presentations• review Executive Director’s e-mail and respond when appropriate • coordinate Executive Director’s appointments and arrange meetings• make cost effective travel arrangements and prepare expense reports• maintain and track Executive Director’s travel calendar to insure effective scheduling• schedule conference calls, screen phone calls and mail• screen and sort mail and independently draft response when appropriate • review Executive Director’s e-mail and respond when appropriate and notify the Executive Director of critical messages• coordinate Executive Director’s appointments and arrange meetings • make cost effective travel arrangements and prepare expense reports• maintain and track Executive Director’s travel calendar to insure effective scheduling• schedule conference calls, screen phone calls• prepare Clinical Congress schedules, documents, and other material• coordinate mailings and provide support for the Executive Director’s Clinical Congress office

Chicago, Illinois

• offer administrative support to HR Generalist and Specialist Team - Sort and deliver all incoming/outgoing mail, field incoming calls and channel to proper departments, manage office maintenance and purchase/stock supplies, provide keys/badges to offices and floors, oversee catering for events, help process invoices and coordinate with print services for HR department• process all new employees and change of status forms as well as referrals, bonuses, work accommodations and tuition reimbursements• conduct new employee orientation (off-site and in-house)• organize and maintain personnel records, forms, I-9’s, copies of documentation and related documents for over 150 employees• coordinate drug testing and fingerprinting for all new employees• manage contacts, databases, calendars, and coordinate meetings and conference calls• verify employment and execute background checks• direct various fund-raising projects (United Way) and flu immunizations for the company • track feedback issues through surveys for future possible action and educational setups• conduct clean desk sweeps and aid with emergency call tree tests• provide first point of contact for all work verifications from outside sourcing companies

Chicago, Illinois

• provide secretarial support to over a dozen assigned project managers and site managers with scheduling needs, expense reports, correspondence and interdepartmental communications• track and renew insurance information and safety records for jobsites• coordinate daily and weekly reports on over 20 schools• supply and order office supplies• create and maintain photographic databases• help in the creation of change orders and purchase orders• computer coaching and technical support (specifically Word and Excel)• oversee and distribute meeting minutes• administer procedures for closeout documents

Bachelor'S Degree, Theatre

Education record