Deborah White Email & Phone Number

Irvine, Ca

• Manage administrative activities for the VP of Research & Development and VP of Technology, Strategy & Business Development, • Coordinate complex international travel arrangements and visa requirements• Mange extensive calendar appointments and expense reporting• Exercise discretion in all confidential business matters• Support integration meetings during merger process with Medtronic, including creating agendas, setting up meeting location, planning offsite meals and transportation as needed• Organize and execute team building activities for 150+ employees• Coordinate with executive assistant team for yearly all employee offsite meetings and National Sales Meeting

Irvine, Ca

• Managed administrative activities for the VP of R&D/BD and 5 director staff, including calendar management, travel coordination and expense reporting.• Responsible for maintaining confidential information regarding upcoming Business Development opportunities.• Maintain all facilities responsibilities including building maintenance requests and office development.• Led projects to schedule and execute key corporate events including Global Corporate R&D Summit for 260+ people and political visits.

Irvine, Ca

• Managed administrative activities for the VP of R&D including correspondence, calendar management, expense reporting and travel coordination• Coordinated an 80+ personnel and facilities transfer from original corporate offices to new location with on time and on budget execution.• Responsible for all Human Resource requirements for the facility including new employee on-boarding and seating assignments.• Secure and maintain confidential documents to support Human Resource activities, corporate acquisitions and key strategic initiatives.• Interviewed, hired and trained front desk receptionist.

Inglewood, Ca

• Led administrative activities for the office including filing documents, answering phones, compiling sales packages, and handling incoming and outgoing mail.• Developed initial suite of marketing materials for ‘Core Designs’ division including corporate catalog, tri-fold brochures and price lists.• Created filing systems for paper documents based on client and chronology, improving office efficiency and ensuring immediate access to critical information.• Typed and edited office documents including project catalogs, brochures, price lists, project proposals, client materials, and corporate cover letters.

Studio City, Ca

• Constructed a database of customer information by verifying content individually and compiled data into Filemaker Pro to create an updated contact list.• Performed Internet and phone research on representation and casting information and provided reports to management on new client information.• Provided administrative support to the office including answering phones, filing documents and completing reports.

Los Angeles, Ca

• Arranged travel, lodging and expense reports for office members including schedules for car services, flights, hotels and conferences.• Managed administrative office activities including handling confidential business materials, tracking receipts, taking messages, answering phones, handling email, completing forms and scheduling meetings.

Encino, Ca

• Worked the graveyard shift to enter information on fires in the area• Provided information to field agents on location and ownership of damaged property• High stress environment• Used Filemaker and did Internet research

Hopkinton Ma

PLANNING OFFICEAdministrative Assistant• Worked for the Planning Board, Conservation Commission, and Board of Appeals providing administrative support • Organized meetings• Prepared agendas• Attended Board of Appeals meetings, took minutes for Open and Executive session meetings• Handled confidential matters and met legal deadlines• Provided Town Counsel with appropriate legal documents• Fulfilled requests from residents and other government departments• Multi-tasked between three departments. • Worked with the public, answering phonesSELECTMEN’S OFFICESecretary• Provided administrative support to the office• Helped prepare Warrants for Town Meetings• Typed memos and letters, answered phones• Did office filing and scheduled meetings.• Worked individually and with office staff• Used discretion in confidential business mattersCONSERVATION COMMISSIONSecretary• Provided administrative support to the office including filing, answering phones, and working with the public.• Ability to multi-task• Interpersonal and oral communication skillsAPPROPRIATION COMMITTEE Secretary• Attended committee meetings and took minutes of the meeting• Listened to Committee members at meetings and retained information• Wrote clear and concise minutes• Finalized the documents at home• Presented minutes to the Committee at the following meeting for approval.BOARD OF HEALTHData Entry• Entered all Septic System inspection reports and Septic pumping records into Access database• Managed the Septic area of the database.• Worked independently on office tasks.