Deputy Manager Administration
CurrentGuiding the organization’s activitiesIdentifying opportunities to improve a business’ policies or objectivesEnsuring a company is operating securely and effectivelyPreparing and reviewing operational reportsLeading and/or participating in meetingsAssisting managers in compiling annual budget information and reportsMaintaining all policies and procedures manualsTraining administrative staffDelegating tasks to administrative assistantsPerforming clerical accounting and general office duties as neededDeveloping strong relationships with cross-functional teams and departmentsDevelop efficient driver schedules to maximize profitsManage drivers so they adhere to strict schedulesFind ways to cut costs and maximize profitsDevelop strategies for greater fuel efficiencyMaintain detailed records of vehicle servicing and inspectionFostering a professional working environment.Managing janitorial duties.Ensuring adequate catering and vending services.Undertaking building and grounds maintenance.Ensuring facilities are always clean.Installing and managing air conditioning services.Ensuring compliance with health and safety regulations.Managing parking facilities and ensuring space.Overseeing refurbishments and renovations.Manage relationship among corporation as well as contracted travel agency.Manage relationships with vendors of direct travel like airline, car rental and hotel etc.Identify and execute contract negotiations as well as ensure staff using preferred suppliers.Develop, monitor and enforce employee expenses, corporate travel and credit card policies.Monitor employee reimbursement process inclusive of managing systems and assisting ongoing processing.Manages team or multiple teams in department of non-exempt and exempt employees.Supervise investigation as well as resolution of internal plus external client complaints.Ensure to account for managing costs required for specific line items as well as projects.
