Diane Baumgartner Email & Phone Number

League City, Tx, Us

Downtown Houston

Houston, Texas Area

My responsibilities consist of managing the day to day business affairs for the firm such duties to include Human Resources – managing the non-attorney staff and associate attorneys for the firm Financial/ Accounting – managing the firms receivables, payables and basic financial statements IT – Manage all IT needs and interface with the firms outside IT service for the needs of the firm including upgrades or problems with the current system – Manage the firms HR issues with respect to the non-attorney staff and the associate staff. Such personnel matters to include job postings, interviewing, hiring, firing, training, reviewing, PTO tracking and administering and all other staff related issues Insurance/benefits – Manage all insurance for the firm including enrollment in all insurance programs medical, dental, life insurance, disability insurance, professional liability insurance, work with the partners with respect to the owners practices with respect to all insurance needs for the firm Reporting – preparation of management reports; interfacing with outside accountant on tax estimates and processing Payroll – Manage the payroll and partner distributions Calendaring and Office Supplies – Manage the firm events and meetings and overseeing the office systems and supply needs

1940 Fountainview Dr #214

Manage the day-to-day activities Managed payroll in QBManage all areas of insurance for businessDocketing in Outlook/Gmail CalendarManage office suppliesAssisted in updating/changing policies/procedures and enforcing sameManage/docket/schedule court reporters for depositionsProcess ASCIIs/TranscriptsPersonal assistant to ownerPay vendors, reporters handling billing to clientsHandle State and Federal filings

Galleria - Houston, Tx

Managed office operations and accounting, provided legal secretarial and paralegal support, and handled human resources functions. Communicated directly with firm clients, outside counsel, and vendors. Managed maintenance of firm’s 401(k) and insurance with service providers, including health, life, malpractice, and workers’ compensations insurance. Updated and maintained employee files, tracked vacation, sick, and personal time off. Hired and trained employees. Developed, implemented, and ensured compliance with firm policies and procedures. Scheduled meetings and conference calls, arranged for in-house lunches, handled mail, and performed legal secretary functions. Liaised with IT vendors to maintain correct functioning of IT software and hardware. Managed docket and court filings, updated library materials, ordered office supplies and stationery/business cards, interfaced with building management and equipment vendors, conducted troubleshooting of office equipment/phones, and assisted tenants with setting up phones and computer network in leased space. Made travel arrangements and served as personal assistant to firm managing partner. Processed payroll, itemized credit card expenses, retrieved reports from online vendors and charged to client accounts. Handled accounts receivable, payable, and collections. Prepared monthly financial reports, reconciled accounts, and disbursed case settlement funds. Input client intake forms into firm accounting and billing system. Recorded attorney billing time, and prepared expense reports for partners.

Houston, Tx

Responsible for filing patents, trademarks and copyrights; docketing due dates, handled maintenance fees along with other regularly scheduled documents to be filed once initial trademark/copyright filed. Input attorney time, answered phone and review mail and emails for partner.