Events And Administrative Coordinator (International Affairs)
CurrentLarge-scale event management and coordination: International Committee meetings, conferences and workshops with high-profile guests and speakers: Diplomatic Attaches, Senior Managers of the energy sector, First Secretaries, Ministers and Ministers' Advisors.- Budget planning and managing financial resource constraints. - Conference logistics coordination according to official OECD protocols (dissemination of invitations, security checks, online registrations).- Full technical support and coordination of in-person, hybrid and online meetings.- Conference venue set up (intepreters, web conferencing tools).- Catering arrangements: coffee breaks, cocktail receptions, formal dinners.- Drafting of detailed agendas and summaries.- Official website updates with meeting materials and speaker presentations.- In-person event attendance to oversee the process and build personal relationships with speakers and technical suppliers.- Management of accounts payable, including suppliers, speakers, subcontractors’ technical services.