Eugene Hunter Email & Phone Number

Los Angeles Metropolitan Area

▪ First point of contact, “gate keeper” to Deputy Chief Information Officer and the Deputy Chief Talent Officer, for internal Executive Management, staff, outside organizations and vendors regarding meeting availability, and a myriad of information requests.▪ Maintain an extremely complex calendar for both the Deputy Chief Information Officer and the Deputy Chief Talent Officer, ensuring each calendar is maintained and updated in a timely manner, planned, and scheduled meetings, conferences, travel arrangements and processed expense reports accordingly.▪ Proactively conserve the time and enhance the productivity of the Deputy Chief Information Officer and the Deputy Chief Talent Officer by reading, researching, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics for her review and information, of any emails that I am cc’d on.▪ Complete projects and special assignments by establishing clear objectives; outlining strategies, determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving, and making necessary adjustments to plans.▪ Prioritize conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion meeting deadline pressures, while adhering to strict confidentiality standards when required.▪ Work closely with the Executive Assistant to CEO and the Executive Office Executive Assistants to facilitate regular communication, collaborate on internal/external events, distributed information, draft agendas and scheduled meetings.▪ Liaison between the DM/IT Departments and Contracts and Procurement to include, but not limited to, preparing the documentation to ensure the correct and timely submission of new, or amended, vendor contracts, invoices and payment instruments, tracking, documenting, follow up, research, problem solving and communication to internal departments and the vendor in question.

Los Angeles County, California, United States

▪ Direct interaction and administrative support to Division Chief, and Medicine Director, to include but not limited to calendar overview, personal and private meetings, appointment set ups, letters and correspondence, PowerPoint presentations for Division meetings.▪ Created and proofed correspondence, memoranda, reports, proposals, technical papers, manuscripts, other documents (using MS Word, Project, PowerPoint, Excel, and Access), and related materials for Supervisor, senior management, Division Section Heads and Chief and as requested.▪ Kept Division meeting calendar(s), scheduling and confirming those meetings, arrange travel (when necessary for speakers/guests), secure facilities/venue, equipment, parking, refreshments, and other related details for onsite monthly Division meetings (when applicable)▪ Tracked and follow through of myriad projects to ensure successful completion and meeting deadline pressures.▪ Developed and maintained complex databases for tracking information for internal and external reporting purposes.▪ Answered telephones, routed callers, took messages and provided routine information to the public, and addressed internal and external organization requests.▪ Reviewed and screened initial and reappointment credentialing applications for completeness, accuracy, and compliance with federal, state, local and University regulations, guidelines, policies, and standards.▪ Conducted primary source verification, collected, and validated documents to ensure accuracy of all credentialing elements; assessed completeness of information and qualifications relative to credentialing standards to KSOM criteria.▪ Prepared, issued, tracked, and followed up on appropriate verifications, such as proctoring, DEA and Medical License renewals for efficient, high-volume processing of individual applications in accordance with applicable credentialing standards, established procedural guidelines, and strict timelines.

Culver City, California, United States

▪ Coordinated daily, weekly, and monthly schedules, schedules daily meeting and appointments for senior level executives.▪ Attended meetings taking detailed minutes/notes; transcribe and disseminate minutes to executive staff; prepare agenda for staff meetings (daily, weekly, monthly).▪ Secure travel, hotel, transportation arrangements for senior staff.▪ Established client database, produced various letters [freestyle, dictation, and form], internal memorandum, proofread and develop confidential reports for senior management.▪ Conceived and implemented administrative operational procedures and applications pertaining to the efficient running of the business, hiring, training, and disciplining of fifteen support staff.

Los Angeles County, California, United States

▪ Prepared correspondence, manuscripts, forms, management reports, and presentations using MS Word, Project, PowerPoint, Excel, and Access.▪ Created and maintained complex databases for tracking information for internal and external reporting purposes.▪ Prepared department doctor’s CVs for submission for new hires and visa applications.▪ Oversaw the efficient operation of the weekly Combined Endocrine Grand Rounds, UCLA Clinical Case Conferences and VA Grand Rounds to WebEx, including catering lunch/dinner.

Los Angeles County, California, United States

Apple One temporary assignment▪ Provided direct support to the Chief Learning Officer (1), ACA Program Managers (2) and Program Associates of the Learning & Evaluation Department, coordinating extremely complex calendars for each.▪ Developed and delivered progress reports, presentations and proposals regarding new and ongoing projects and events.▪ Proactively managed changes in project scope, identified potential crises, and devised contingency plans.▪ Defined project success criteria, plan and schedule project timelines, milestones and disseminate them to involved parties throughout project life cycle.▪ Completed projects, special assignments, and program strategies by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.▪ Responsible for large complex quarterly meeting coordination to include travel, transportation, lodging and meals for up to ninety attendees as well as recurring, and one off, internal, and external meetings for the L&E Department.

North Hollywood, California

Apple One assignment▪ Ensured that the Executive Directors complex calendar, to include the Foundation Department calendar, was maintained and updated in a timely manner.▪ Planned and scheduled meetings, conferences, made travel arrangements and processed expense reports accordingly.▪ Completed projects and special assignments in an expeditious, methodical, and timely manner by clearly establishing achievable objectives, monitoring progress and practicing proper time management.▪ Updated executive and commission on status of issues before scheduled meetings.▪ Responsible for all office supply ordering, management/facilities related duties for Foundation.▪ Coordinated between the Executive Office and Foundation Board of Director’s members, facilitated communication, planned board events, distributed information, meeting minutes, drafted agendas and scheduled board meetings.