Administrative Assistant
CurrentManage and maintain VP of Design & Construction schedule, including booking appointments, scheduling conference calls, sending out meeting requests and calendaring regular meetingsActs as the fleet program liaisonPerforms other administrative support tasks as needed.Create capital jobs in Lawson and monitor approvals in SharePoint.Update job budget and date changes in LawsonProcess vendor invoices & pay applicationsProvide administrative and clerical support to Construction Department as neededMaintaining and ordering of department suppliesInteraction with Corporate staffs, Division Office staff and store managementMaintain office and copier supplies.Processed and recorded daily financial transactions, including invoicing, payment posting, and credit memos.Assisted in the development and maintenance of the accounts receivable aging report to monitor outstanding balances and prioritize collections efforts.Worked closely with customers to resolve billing inquiries and disputes, resulting in a 10% reduction in overdue accounts.Conducted regular account reconciliations to identify and address discrepancies and billing errors.Assisted in the implementation of a new accounts receivable software system, providing training to team members and ensuring a smooth transition.Developed and executed social media campaigns resulting in a 30% increase in engagement.Designed and maintained company website, optimizing for mobile responsiveness and SEO.Created compelling graphics and layouts for web pages, blog posts, and social media posts.Managed social media accounts, including content scheduling, audience engagement, and analytics tracking.Collaborated with cross-functional teams to align social media strategies with overall marketing goals.