Executive Assistant
Los Angeles, California, United States
• Managed and documented interactions with key external stakeholders• Assisted with the creation of spreadsheets, manuals, presentations, and communications• Coordinated projects and material production between executives and stakeholders• Created and maintained complex filing systems and reports while retaining a high level of security• Liaised with other departments to resolve problems, handle complaints and coordinate efforts• Supported department finance and procurement processes including contract and procurement approvals, invoice processing and payment tracking• Supported management of department resources and work planning• Produced reports, presentations, documentation, summaries, and other written communication using Microsoft Excel, Word, PowerPoint and Adobe Professional• Executed project coordination using internal secure sites as well as external public platforms, wikis and online systems such as Concur and Reqlogic• Organized and managed detail-oriented projects and events with the ability to multi-task• Resolved issues in ambiguous environments• Handled confidential matters with discretion• Managed department resources and organizational processes• Scheduled interviews, meetings, appointments, conference calls and travel arrangements• Proactively supported the executive and department staff while they traveled• Provided administrative support including completion of expense reports, correspondence and deadline management, filing, monitoring emails and data retrieval• Coordinated with vendors to arrange office services, events and purchasing of products
