Hayley Fletcher Email & Phone Number

London, GB

London, England, United Kingdom

• Providing dedicated and bespoke support to the Worldwide President
• Proactive, intuitive and exceptional diary management. Being on top of of manager’s wider agenda, moving meetings and appointments around accordingly thus ensuring efficient delivery of manager’s schedule and workload.
• Organising extensive, multiple and complex travel itineraries, arranging transport to and from external meetings, booking venues, sorting visas.
• Regularly checking emails and responding as… Show more Providing dedicated and bespoke support to the Worldwide President
• Regularly checking emails and responding as appropriate on managers’ behalf.
• Scheduling and co-ordinating meetings, managing logistics, venues and producing materials.

• Co-ordination and delivery of all Portcullis Public Affairs’ corporate events & marketing initiatives; full office management & PA support providing staff with an efficient and comfortable working environment.
• PA - Providing PA support to the Chairman & MD; full diary management; arranging travel & meetings; processing expenses; attending bi-monthly board meetings, producing board papers & taking minutes.
• Marketing & Events – Launch of ‘Portcullis Perspective’, a monthly newsletter… Show more Co-ordination and delivery of all Portcullis Public Affairs’ corporate events & marketing initiatives; full office management &.
• Marketing & Events – Launch of ‘Portcullis Perspective’, a monthly newsletter with a distribution list of approx. 1,200 subscribers; introduction of a Social Media profile for the company; implementation of full.
• HR – managing recruitment process for the company, processing payroll, producing staff contracts.
• Finance – Producing monthly client billings; managing credit control; working closely with off-site accountants; payroll; producing monthly finance reports.

• Working with the Corporate, Real Estate and Construction legal teams to manage and communicate efficiently all client events.
• Manage and administer client events, partner conferences and the annual staff party from initial concepts, site visits, invitation design and print through to post event evaluation; recommend improvements to procedures.
• Manage and administer client events, partner conferences and the annual staff party from initial concepts, site visits, invitation design and print through to post event evaluation; recommend improvements to procedures.
• Design newsletters, menus, invitations and other basic design items (place cards) using Adobe Indesign from templates and design guidelines supplied by designers; liaise with reproduction over in-house production and.
• Website content management
• Maintain credentials/experience lists and other templated marketing materials, ensuring that they are up to date and available on the UK portal/intranet.

Co-ordinating and overseeing external events; selection and implementation of new web-based photo library system; management of photography panel.

Seasonal event co-ordination; managing inbound service levels; interaction with key suppliers improving ways of working; depot range review co-ordination