Hayley Fletcher Email & Phone Number

London, Gb

London, England, United Kingdom

Providing dedicated and bespoke support to the Worldwide President • Proactive, intuitive and exceptional diary management. Being on top of of manager’s wider agenda, moving meetings and appointments around accordingly thus ensuring efficient delivery of manager’s schedule and workload. • Organising extensive, multiple and complex travel itineraries, arranging transport to and from external meetings, booking venues, sorting visas.• Regularly checking emails and responding as… Show more Providing dedicated and bespoke support to the Worldwide President • Proactive, intuitive and exceptional diary management. Being on top of of manager’s wider agenda, moving meetings and appointments around accordingly thus ensuring efficient delivery of manager’s schedule and workload. • Organising extensive, multiple and complex travel itineraries, arranging transport to and from external meetings, booking venues, sorting visas.• Regularly checking emails and responding as appropriate on managers’ behalf. • Scheduling and co-ordinating meetings, managing logistics, venues and producing materials.• Managing the administration of expenses, time sheets and holiday records.• Daily interaction with top-level management and senior clients as well as their PA/EAs.• Setting up conference calls and video conferences. Show less

Co-ordination and delivery of all Portcullis Public Affairs’ corporate events & marketing initiatives; full office management & PA support providing staff with an efficient and comfortable working environment.• PA - Providing PA support to the Chairman & MD; full diary management; arranging travel & meetings; processing expenses; attending bi-monthly board meetings, producing board papers & taking minutes.• Marketing & Events – Launch of ‘Portcullis Perspective’, a monthly newsletter… Show more Co-ordination and delivery of all Portcullis Public Affairs’ corporate events & marketing initiatives; full office management & PA support providing staff with an efficient and comfortable working environment.• PA - Providing PA support to the Chairman & MD; full diary management; arranging travel & meetings; processing expenses; attending bi-monthly board meetings, producing board papers & taking minutes.• Marketing & Events – Launch of ‘Portcullis Perspective’, a monthly newsletter with a distribution list of approx. 1,200 subscribers; introduction of a Social Media profile for the company; implementation of full website redesign; website content management; new business pitch document & PowerPoint creativity; project management of all client events, parliamentary receptions, marketing and promotional events, networking events, and Party Conference dinners. • HR – managing recruitment process for the company, processing payroll, producing staff contracts.• Finance – Producing monthly client billings; managing credit control; working closely with off-site accountants; payroll; producing monthly finance reports.• Office Management – Ensuring a robust working environment for staff at all times; handling all supplier relationships to negotiate best deals.• Office relocation – Management of the complete relocation of office premises including lease, contracts, rent & furniture. Show less

Working with the Corporate, Real Estate and Construction legal teams to manage and communicate efficiently all client events.• Manage and administer client events, partner conferences and the annual staff party from initial concepts, site visits, invitation design and print through to post event evaluation; recommend improvements to procedures and systems to ensure maximum impact and best value for money. Ensure event is managed and delivered within budget. Responsible for internal and… Show more Working with the Corporate, Real Estate and Construction legal teams to manage and communicate efficiently all client events.• Manage and administer client events, partner conferences and the annual staff party from initial concepts, site visits, invitation design and print through to post event evaluation; recommend improvements to procedures and systems to ensure maximum impact and best value for money. Ensure event is managed and delivered within budget. Responsible for internal and external communication around events.• Design newsletters, menus, invitations and other basic design items (place cards) using Adobe Indesign from templates and design guidelines supplied by designers; liaise with reproduction over in-house production and external printer for client events.• Website content management• Maintain credentials/experience lists and other templated marketing materials, ensuring that they are up to date and available on the UK portal/intranet.• Source and produce relevant promotional gifts as directed by the Marketing Manager. Manage supplier relationships, find and recommend new suppliers as necessary. Manage the promotional items budget.• Research practice areas/sectors for department marketing initiatives, including gathering competitor intelligence to report back. Show less

Co-ordinating and overseeing external events; selection and implementation of new web-based photo library system; management of photography panel.

Seasonal event co-ordination; managing inbound service levels; interaction with key suppliers improving ways of working; depot range review co-ordination