Irma M. Email & Phone Number

California, United States

Los Altos

Provide administrative support to the General Counsel and Legal department. Managing litigation files, legal research, and projects. Work with internal staff to provide proper legal guidance on all contracts and agreements. Manage calendars, scheduling of meetings, staff inquiries. Assist and maintain department budget including processing invoices, tracking expenditures, and creating requisitions. Research and compiling of data organize, and analyze information for special projects. Work… Show more Provide administrative support to the General Counsel and Legal department. Managing litigation files, legal research, and projects. Work with internal staff to provide proper legal guidance on all contracts and agreements. Manage calendars, scheduling of meetings, staff inquiries. Assist and maintain department budget including processing invoices, tracking expenditures, and creating requisitions. Research and compiling of data organize, and analyze information for special projects. Work closely with General Manager’s office and Board of Directors for legal counsel on all district decisions. Show less

Palo Alto, Ca

Support the City of Palo Alto Mayor, City Council Members and City Clerk management team with document management, meeting preparations, and . Coordinate with assembly of weekly meeting packets (reports, contracts, resolutions, public comments and agenda changes) for the Palo Alto City Council and Standing Committee Meetings. Assist the members of the public seeking specific information, recommendations for obtaining a city service, and submitting claims. Maintain the central database and… Show more Support the City of Palo Alto Mayor, City Council Members and City Clerk management team with document management, meeting preparations, and . Coordinate with assembly of weekly meeting packets (reports, contracts, resolutions, public comments and agenda changes) for the Palo Alto City Council and Standing Committee Meetings. Assist the members of the public seeking specific information, recommendations for obtaining a city service, and submitting claims. Maintain the central database and files for all public contracts approved by the City Council. Manage Administrative and Parking Hearings by building case files, working with Hearing Officers, and follow municipal codes pertaining to the hearing process. Work closely with staff, public, and attorneys with various types of hearings to manage schedules, notices, and location of hearings. Maintain case records, archives, and provide documentation for superior court appeals. Show less

Perform and administer clerical duties of the City of Palo Alto Administrative Hearing Office. Composing and distributing notices, decisions, correspondence and billing. Prepare weekly, monthly, and quarterly reports to the Police Dept. and Revenue Collections. Interact with Officers, Attorneys, and general public. Assist customers with scheduling and refund issues and maintain archive records of all legal documents.

Menlo Park & Redwood City

Area C5 Governor for 2014-2015 and focus on the needs for 5 Toastmasters Clubs in the Menlo Park and Redwood City area. Will have the pleasure to visit clubs in my area to reinforce their goals, provide support as needed, and inspire to achieve personal growth. Conduct Area Council Meetings for planning and sharing as we work towards Area Contests in the Fall and Spring. I'm looking forward to this new journey in my life!

Supported the Global Client Business Manager and his global sales team on a $250 Million Corporate Account. Administered financial reports with research and gathering of complex data for high-level managers. Main contact for account to assist in resolving issues on a global basis. Coordinated executive events, meetings, dinners and tours. Track all sales orders, promptly resolve order credit issues, and process all channel business credit for our sales representatives.

Managed company inventory of manufacturing equipment providing internal/external calibration services and repairs. Maintained a budget, negotiated and renewed service contracts. Provided reports to management of upcoming services to plan ahead on their manufacturing lines. Created and modified policy and procedures for the company to comply with ISO 9000 regulations. Trained and audited internal company departments to comply with ISO 9000 standards. Performed in-house calibrations and… Show more Managed company inventory of manufacturing equipment providing internal/external calibration services and repairs. Maintained a budget, negotiated and renewed service contracts. Provided reports to management of upcoming services to plan ahead on their manufacturing lines. Created and modified policy and procedures for the company to comply with ISO 9000 regulations. Trained and audited internal company departments to comply with ISO 9000 standards. Performed in-house calibrations and worked with vendors on-site and off-site for our services. Show less