Jaclyn Clark Email & Phone Number

Portland, Me, Us

Provided proactive and logical administrative support for several SVP and C-Suite executives simultaneously in a tech field experiencing rapid growth.Balanced and owned complex executive calendars for in-person and virtual meetings, monitoring for conflicts as schedules frequently change.Scheduled and handled logistics for events of all sizes, such as offsites, company gatherings, virtual seminars, and all-hands meetings.Booked and monitored travel arrangements (flights, hotels, transportation) during executive travel, and processed detailed expense reconciliation.Strategically prioritized workflow to meet deadlines, aligning them with the unique requirements of each department.Built strong relationships through collaborative work with executive assistants and their managers to maximize efficiency and find creative solutions to fluctuating requests.Manage multiple projects and tasks simultaneously with an expert ability to strategically sort executive requests and needs.Instrumental in establishing well-defined boundaries that bolstered executive productivity while working remotely during the challenging period of the Covid-19 pandemic.Effectively addressed inquiries and concerns from team members, serving as a vital conduit to executives and collaboratively devising innovative solutions.Assumed a pivotal role in the recruitment process by conducting interviews and making discerning selections for additional support team members.

Richmond, California

Served as the immediate aide and scheduler to the CEO, while concurrently providing support to two other esteemed C-Suite executives (CFO and CSO).Provided strategic calendar management for executives, ensuring alignment with company priorities and strategic objectives and seamlessly coordinating both internal deliberations and external engagements.Worked in close partnership with executives, providing proactive support and anticipating their needs.Coordinated travel arrangements and managed travel logistics, ensuring executives had a seamless and productive travel experience.Managed executive emails, highlighting items that required urgent attention, and ensuring punctual and contextually appropriate responses.Ensured compliance with regulatory policies, staying informed of relevant regulations and guidelines to mitigate risk and maintain integrity. Maintained meticulous and up-to-date documentation of expenditures, contributing to streamlined financial oversight.Customized daily task agendas, optimizing executive productivity seamlessly across diverse organizational domains.Exemplified adept project management acumen within the high-pressure environment of an early-stage startup, successfully overseeing multiple concurrent initiatives.Assumed a pivotal role in guiding operations during the launch of the OLO brand sublingual cannabis product in October 2018 and the subsequent introduction of Quid in September 2019.Embodied the company's public persona by adeptly handling inbound calls and customer emails with a courteous and professional demeanor.

Houston, Texas Area

Built long-lasting and meaningful relationships between upper diplomatic officers and local politicians and businessmen to further Japan's outreach abroad.Designed and executed targeted reports to advise top diplomats ahead of engagements with heads of state and top business officials.Worked one-on-one with senior officials to improve and enhance their communication with their internal staff as well as community outreach.Extensively prepared briefings for diplomats to share with government officials, members of the media, and international conferences.Deployed successful weekly presentations to senior staff about recent events and trends.Drafted, edited, and distributed daily internal news bulletins for diplomatic staff.Managed multiple research tasks and requests simultaneously from several supervisors in a high-pressure and rapidly changing workspace.Defined strategic narratives to keep Consular officers informed of opportunities to connect with the community and further awareness of the Consulate's role in the region.Creatively translated the dry copy of technical reports into high-profile speeches, adapting to the individual communication style of several upper Consular positions.Utilized strong research skills and organizational abilities to research ways to celebrate Western and Japanese engagement and culture.

Greater Minneapolis-St. Paul Area

Addressed a variety of administrative needs filling both short and long-term temporary positions in executive assistance, data management, and lead creation for offices throughout the Twin Cities.Adjusted rapidly to new and high-pressure office environments while upholding a cheerful and flexible attitude.Maintained and compiled complex financial data and sensitive client information with utmost accuracy and confidentiality.

Seattle, Wa

- Served as a primary point of contact and facilitated requests and technical tasks from members, directors, and staff, as well as outside institutions in the Pacific Northwest and Japan.- Organized informative events from book clubs to professor lectures regarding current affairs in East Asia, providing event preparation such as tracking attendance, AV support, and reimbursement of lecturers.- Devised new ways to promote public awareness of the region through study guides, workshops, and other informative lecturer series, developed both independently and with teams of educators.- Generated promotional content regarding Center events and news to share through e-newsletter and website.- Developed program and public relations material relevant to the Center’s upcoming events through Microsoft Office, Adobe and HTML and promoted material through Center's digital platforms.

Minneapolis, Mn

- Initialized and facilitated the first direct fundraising outreach to individual members, raising over $10,000 in the course of three months. - Trained over 20 volunteers in fundraising techniques.- Served as the liaison between JASM members and the board of directors, expressing their concerns for future events and the allocation of funds raised from donations.- Hosted and maintained a variety of professional functions, including fundraiser dinners, corporate roundtables, and an annual event honoring recipients of the Mondale Award, a prize of excellence for Japan-US relations, presented by former ambassador Walter Mondale and attended by over 300 Minnesota residents- Organized over 100 volunteers for St Paul's annual Lantern Lighting Festival, featuring an array of traditional Japanese foods, activities and entertainment.- Maintained registry of individual and corporate members, consisting of over 400 individuals and companies.- Introduced and deployed a new membership category for high-end donors to the organization, maximizing increased donation revenue by 15%.- Took phone calls, answered inquiries and membership concerns, and engaged in general office work for the organization.

Syracuse, Ny

- Assisted underclassmen with comprehending and retaining Japanese language skills- Provided feedback on Japanese oral exercises and written assignments- Implemented distribution of self-made tests and study guides pertaining to recent class topics

Syracuse, Ny

- Individually gathered over $40,000 in donations from alumni and parents- Conducted detailed research of previous donors to the university to determine their experience and history of giving - Established telephone and letter correspondence with former alumni to update them on future events at Syracuse University such as reunions, building projects and academic achievements- Addressed questions or concerns individual alumni have regarding the University and facilitated the appropriate response- Processed confidential donor information - Trained new hires with the computer systems and methods to best address an alumni's needs

Syracuse, Ny

- Served as a liaison between student employees and managers, addressing individuals issues between payroll and hours of employment- Compiled success rates and annual earnings of over 50 employees and overall earnings of the organization- Maintained detailed correspondence with high-end donors

- Met with individual Japanese high school students once a week for rigorous preparation for the TOEFL exam

M.A, International Relations; Japan Studies; Japanese Foreign Policy

Recipient of Japan Studies Fellowship, 2010.

Education record

Activities and Societies: Intensive Japanese Language Courses

Bachelor Of Arts - Ba, International Relations - East Asian Security And Diplomacy

Activities and Societies: Syracuse University Transnational Asian Studies Program, SU Learning Center Japanese TutorGraduated Cum laude.

Japanese Politics; Japanese Language

Study Abroad semester in Tokyo.