Jade Smith Email & Phone Number

Greater Geraldton, Western Australia, Australia

Western Australia, Australia

Karara Mine Site

Assisted in the development & implementation of a sustainable cost management system for the largest Iron Ore Mine in Mid-Western Australia. This included development and implementation of a detailed timesheeting system for KML Maintenance employees & all major contractors as well as creating a number of sub processes for job cost tracking based on timesheeting system.Assisted in the development of the KML Work Management system. Other duties within this role included assisting in preparing the annual Maintenance Budget, Monthly accruals & cost reporting and Ensuring all contractor invoices align with timesheet submissions.Administrative tasks included raising requisitions and receipting of invoices, raising work orders, daily and weekly compliance reporting. Maintaining a professional & friendly relationship with all contractor partners to ensure KML systems were followed & deadlines were met

Karara Mine Site

• Providing executive assistance to the General Manager of Processing• Providing a high level of support for the Managers of Production, Maintenance & Metallurgy• Running daily maintenance reports• Raising work orders• Raising of purchase requisitions & invoice receipting• Raising of issue requisitions for Warehouse items• Credit card reconciliation for department managers• Follow up of outstanding actions (safety & departmental)• Preparing presentations• Running weekly safety reports• Completing Weekly HSE Report for Maintenance & Production departments• Coordination of meetings• Diary management• Coordination of staff travel• Updating & maintaining the Processing department issue register• Organising crib /catering requests for department• Minute taking

Karara Mine Site

• Manage servicing, repairs & maintenance of 80+ light vehicles. • Maintain vehicle allocation registers.• Mobilisation and demobilisation of vehicles.• HSE reporting for department.• Collating & summarising daily site notices/bulletins.• Raising purchase requisitions, processing & receipting invoices.• Lodging maintenance requests• Creating procedures and duty planners.• Ordering of office stationary.• Diary management.• Data entry.• Minute taking.• Scheduling daily bus drop offs/pickups.• Maintaining multiple registers.

Perth, Australia

• Offering a high level of support for both the Indigenous Heritage & Environmental teams• Co-ordination of Native Title meetings• Calendar Management• Co-ordinating staff travel including flights, hire cars & accommodation• Assisting with the organisation of Heritage Surveys• Participating in Heritage/Environment surveys as needed• Processing of invoices and maintaining a tracking system for payments• Record Keeping• Monthly reconciliation of Heritage & Environmental teams Credit Card statements• Monthly Accruals & Cash Call• Raising of Purchase Orders • Creation of filing system for all Indigenous Heritage documents• Sorting of all incoming mail to the Project Office

Perth, Australia

Geraldton

• Organising OHS initiatives• Entry of payments and invoices into MYOB• Payroll • Creating and sending purchase orders to suppliers • Banking and petty cash reconciliation • Screening job applications• Putting together welcome packages• Arranging and minute taking of Toolbox Meetings• Controlling documents to specified NATA accreditation standards • Organising accommodation for staff• Updating policies, procedures, signage, registers and forms • Logging of incoming job submissions and Davis Tube Recovery data entry• Updating staff intranet • Keeping the asset register up to date • Liaising with couriers to ensure goods are sent and received on time • Arranging hire/courtesy cars for visiting clients • Maintaining stock levels of all office and lab supplies• Ordering of staff uniforms •

Gerladton

• Sample Preparation including; crushing, splitting, pulverising and various other sample preparation duties • Sample fusion • Operation of XRF machine • Receiving incoming samples • Monitoring and reporting equipment faults • Forklift operations

Narngulu

Geraldton

Geraldton