Jade Webster Email & Phone Number

Richmond Upon Thames, Geater London

In 2014 I registered as a sole trader to facilitate my work as a freelance PA / EA providing comprehensive support to the Founder of BrandPie Ltd (see below) as the primary contract undertaken. I established an efficient and entirely paperless office which embraces all new technological developments such as electronic document signing and low cost international audio-visual communications. With BrandPie Ltd I am responsible for delivering remote home-based assistance to the primary individual, his team in New York and staff of the London office including diary management and travel booking. I attend the London office in person to support all major client meetings and other key events. During this time I have also adapted to the changes in required service, driven by the relocation of the primary to New York in 2016, including travelling to New York in 2017 to meet the team in person.

London, United Kingdom

In 2009 I was recruited by the former CEO of The Brand Union (see below) upon establishment of his new company, BrandPie Ltd, initially on a temporary basis before being made permanent in January 2010. I played a key role in the formation of the company including setting up and maintaining efficient office management processes such as ordering of supplies/equipment and meeting room booking system. I also managed the rapidly expanding office which grew from 7 staff to 30 in the initial 3 year period. A central aspect of my role was providing PA support to the company founder and owner, and unofficially to the wider management team. I managed Director diaries and email accounts, handled incoming calls, post, and expense submissions, greeted clients and provided onsite hospitality, and arranged all required travel and meetings. I was also responsible for financial duties including raising invoices, managing petty cash, reconciling credit card, and collaborating with bookkeeper for payment of invoices/expenses and balancing office budgets.In addition to the above, I also coordinated IT requirements, maintaining accurate asset records, handled shipping and receiving, dealt with suppliers and contractors, and ensured all office facilities were kept well stocked. I was accountable for HR duties including creating an email address, setting up finance software for timesheets and expenses, managing office keys and alarms, and managing payroll and employee documentation. I also organised numerous successful internal events including strategy away days and social occasions.

London, United Kingdom

In this challenging role, I was responsible for diary management and regular global liaison with agency representatives and clients. I coordinated travel arrangements including flight and accommodation bookings, ground transportation, hospitality and entertainment bookings, visa applications, and preparing itineraries. I also liaised with various suppliers, clients and agency teams to ensure smooth operation of all activities.In addition, I accurately input expenses and timesheets on SAP system, scheduled meetings, set up meeting venues, and assisted with generating presentation materials and documentation for internal and external use. Unfortunately, this position came to an end when I accepted redundancy, alongside the entire team, when IPG’s contract with Nokia ended.

London, United Kingdom

With Centaur, I undertook a broad remit supporting three key senior figures within this national organisation. I was responsible for extensive diary management, screening calls, arranging meetings with investors, organising road shows, processing expenses, and preparing documentation for senior-level meetings. I also prepared detailed PowerPoint presentations for investors on interim and year-end commercial results.

London, United Kingdom

At this point in my career, I transferred alongside the CEO of The Brand Union (see below), to the employ of parent group WPP, which was tasked with aligning the provision of services from all group agencies to key client Vodafone. I supported the CEO, who had responsibility for overseeing teams from 20+ WPP agencies, serving as the main point of contact for CEO’s office and counterparts in other WPP agencies and for the client itself.Among my key duties, I organised senior level meetings / audio-visual conferences, coordinated internal and external team meetings, and assisted clients onsite with meeting materials, hospitality and travel arrangements. I managed diary and travel arrangements, expenses, email and general correspondence. I also created and maintained the electronic filing system, presentations database and contacts, and proactively researched and acquired knowledge of key marketing and business events and attendees.

London, United Kingdom

In 2004 I joined this dynamic media company and provided support to CEO and CFO as well as senior staff within the Marketing and Financial teams; managing diaries, email, correspondence, travel, filing and expenses. I liaised daily with counterparts, executives and worldwide clients in order to efficiently handle meeting/conference arrangements and coordinate submission of monthly financial reports to the parent company. I also assisted senior management in producing presentations, created and maintained an extensive contacts database, and maintained accurate records of all activities and annual leave of CEO direct reports.In addition, I dealt discreetly with personal matters as requested incl. holiday bookings, tax returns and insurance etc. I organised complex international travel arrangements and detailed itineraries for senior executives, handled/redirected incoming queries and telephone calls, and greeted visitors in person.

Basingstoke, Uk

After working as a Secretary and PA on a temporary basis during my university studies, I was offered a full-time PA position after graduation as PA to the VP of TV Products; Consumer Division. I was responsible for liaising with a wide range of disciplines on a daily basis and on behalf of VP incl. Manufacturing, Sales & Marketing, New Product Development and Competitive Analysis colleagues. I also liaised with senior executives throughout Europe, Japan and SE Asia to plan and book required travel and accommodation itineraries for various VIPs from company HQ in Japan.In the position, I was accountable for the personal worldwide travel arrangements for VP and his family as required, and for providing personal assistance in relation to the upkeep of private residence and school enrolment etc. I facilitated the relocation of Japanese employees to the UK; managing closedown process of properties/utility accounts and offering personal assistance to ex-pats establishing themselves in new homes. I carried out the detailed planning, budgeting and forecasting of targets and business scheduling activities. I also collated/compiled competitive information to facilitate senior level data analysis and decision making.

Bachelor Of Science (Bs), Hotel And Catering Management

Education record

One year conversion course (access course) in Arts and Humanities Converting former Yugoslavian high school studies to UK-recognised.