Jane Doig Email & Phone Number

Ely, England, United Kingdom

Ely, England, United Kingdom

Milton Keynes, United Kingdom

• Support and Diary management for 4 senior members of staff• Assisting with administration tasks and liaising with international colleagues• Administrative and Secretarial Support to all departments• Assisting the Legal Compliance Team in administration of Futurezone Training system• Purchasing of office consumables• Post allocation, logging and distribution• Greeting visitors and arranging refreshments where necessary• Arranging Conferences for colleagues• Providing assistance with all travel, hotel, taxis, visa requirements• Arranging Meetings, including Board Meetings and collating all paperwork• Liaising with Pension Trustees for meeting and travel requirements• Assisting the Company Secretary with Board Packs for Meetings• Responsible for all Employer Liability Claims, liaising with Insurance Companies and Solicitors• Registering invoices onto the system, arranging the necessary approval in line with the Company’s four-eyes principle and applying the relevant financial coding including VAT codes• Processing and coding of all Expenses and ensuring the correct VAT element is applied, logging all necessary details for 8th Directive claims or PSA report• Online document management of the filing system using Docuware and administering the offsite archive management• Assisting Company Secretary with the filing of Annual Returns and Annual Accounts with Companies House• Uploading Staff Holiday and Sickness to the SAP HR System accordingly• Assisting Finance Manager with Statutory declarations, VAT data, PSA data and Expenses• Petty Cash management and reconciliations• Administration support for Mobiles Phone users• Assisting the Accounts Payable office in Amsterdam with Debtor, Creditor and Banking queries• Inputting payments into Barclays Internet Banking and requesting the necessary authorisation• Providing all payroll information to the Payroll Provider• Assisting with P11d’s, Wageslips and any other correspondence required for personnel

Milton Keynes, United Kingdom

Secretarial Assistance over 2 departments.Pensions - Providing support to the Pension Secretary in relation to collating and distributing the Board Papers for Pension Trustee Meetings.Processing any minutes from relevant meetings and sending out for authorisationLiasing with Board Trustees and making relevant accommodation/travel/conference bookingsUploading information into the online system - DocuwareFiling of all necessary papers into the relevant foldersDealing with the external Archiving company with regards to archive boxesGeneral office duties, including stationery purchasing and assisting the pension administrators.Legal DepartmentAssisting the Company Secretary and the Legal Counsel with administation dutiesCollating and distributing all relevant paperwork in relation to Board Meetings.Liasing with Board Members in relation to meetings and booking the necessary arrangementsScanning and photocopying information as required and uploading to the online system - DocuwareAssisting with the clearance of old office space and arciving all necessar paperwork.Updating the online archiving system, to include all documents into one folder for ease of reference.Purchasing of office supplies, stationer etc.

Milton Keynes, United Kingdom

Responsibility for overseeing Purchase Ledger and Credit Control.Provide authorisation where needed for any Purchase Ledger or Credit Control changes.Providing necessary cover/assistace where required.Assisting the Management Accountant with reconciliations and month end reporting.Uploading information into various reporting systems.Checking of the monthly payment run.Processing of expenses and ensuring correct coding and reconciliation Process and reporting of Petty Cash transactions.Processing the daily banking with the SAP system.

Milton Keynes, United Kingdom

Reviewing Customer orders against their relevant accounts to ensure that they were within their required credit limits.Chasing up of outstanding invoices.Reconciliation of any queries or discrepencies.Regularly reviewing the customer accounts to ensure the limits were maintained - Using Graydon.Liasing with Sales department regularly.Dealing with Romalpa claims and providing all necessary supporting documents.Using SAP to create invoices, credit notes, statements and reminders and update customer records.

Milton Keynes, United Kingdom

Assisting the Management Accountant with the filing of the day-to-day reports.Producing the necessary Invoices and Credit Notes that were required.Processing Invoices as part of Accounts Payable, processing all relevant payment runs and reconcilations.Daily banking and monthly reconciliations.Assisting Credit Control where necessary.Providing assist where required for whole department.

Plymouth

Temporary Assignment.Assisting the Grant Application team, advising customers on necessary requirements with regards to grants available and processing of the application.Constructing a large data base to hold all records for customers.

Yeovil

Managing the general day to day running of the office. Administration duties included typing correspondence, Invoicing, Banking, reconciliations etc.Liasing and managing the 4 teams of Window Fitters. Managing the teams fitting schedules.Dealing with customers, face-to-face and over the telephone, providing quotations and dealing with order processing.Purchasing of stock required for orders - Liasing with extrusion and glass manufacturersStock control and purchasing as required.Created and regular updating of all data into Excel of jobs done, to provide information to potential clients.

Icsa - Csqs - Chartered Secretary Qualifying Scheme

Icsa - Ccsp - Chartered Company Secretarial Practice, Pass

Certificate in Company Secretarial Practice and Share Registration Practice

Credit Management, Associate Status

Associate of the Institute of Credit Management

Secretarial Exams

Microsoft Excel 3 OCR Level 3 NVQ in Administration RSA Word Processing OCL Level 2 NVQ in Administration CLAIT - Stage 1

Gcse'S