Jane Ramirez Email & Phone Number

Arlington, Virginia

Northern Virginia

Mclean, Va

Provided administrative support and served as the liaison and primary gatekeeper of the Executive Office. Duties included: balancing competing priorities; allocating and coordinating resources; daily client interaction and coordination; and, providing HR assistance. Worked across multiple departments to ensure that the needs of the CEO and clients were met. Administrative tasks included: maintaining the calendar and coordinating meetings to ensure efficient and effective use of the CEO’s time; coordinating Board activities, including client focus groups and client advisory board; processing and routing mail; processing credit card purchases; resolving building maintenance issues; coordinating catering for staff / client / vendor meetings; and, assisting with special projects. HR assistance included: planning and facilitating the quarterly staff breakfast meetings; preparing agenda and taking minutes for monthly staff meetings; coordinating the summer intern program; conducting background checks; and, assisting with the on-boarding process.

Mclean, Virginia

Provided administrative support to the President and Vice President of a civil engineering firm. Duties included: balancing competing priorities, allocating and coordinating resources; preparing and proofreading correspondence, including proposals and contracts; producing reports; attending and facilitating project management and department team meetings; and, daily client interaction and coordination. Administrative tasks included: processing and obtaining purchase orders for sub-consultants and vendors; updating project management database (ManagePro); ordering supplies for office copiers and processing maintenance requests; resolving building maintenance issues; scheduling meetings (teleconference and GoToMeetings); and, ordering company stationary. Coordinated with internal and external team members to ensure project submissions are completed in a timely and efficient manner. Worked across multiple departments to ensure that the needs of the Principals, project team, and clients were met.

Mclean, Va

Prepared marketing materials for three offices (headquarters, branch, and affiliate offices) to meet federal, state, and local government requirements. Marketing submittals included both qualifications based proposals and fee proposals. Duties included: updating and preparing SF 330, SF 254/255, and A/E forms; updating and producing targeted company brochures for prospective clients; and, updating and preparing employee resumes and project descriptions. An important aspect of this role was coordinating with members of the marketing team (both internally within the company and externally with other project team members) to ensure that workload was appropriately delegated and deadlines were met.

Master Of Arts (Ma), Human Resource Management

Graduate Certificate, Organizational Development

Ba, Communication