Janice Marcus Email & Phone Number

Greater San Diego Area

Management1. Maintain a documented system of accounting policies and procedures2. Manage outsourced functions3. Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives4. Oversee the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, and policies and procedures.Transactions1. Ensure that accounts payable are paid in a timely manner2. Ensure that all reasonable discounts are taken on accounts payable3. Ensure that accounts receivable are collected promptly4. Process payroll in a timely manner5. Ensure that periodic bank reconciliations are completed6. Ensure that required debt payments are made on a timely basis7. Maintain the chart of accounts8. Maintain an orderly accounting filing system9. Maintain a system of controls over accounting transactionsReporting1. Issue timely and complete financial statements2. Coordinate the preparation of the corporate annual report3. Recommend benchmarks against which to measure the performance of company operations4. Calculate and issue financial and operating metrics5. Manage the production of the annual budget and forecasts6. Calculate variances from the budget and report significant issues to management7. Provide for a system of management cost reports8. Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiationsCompliance1. Coordinate the provision of information to external auditors for the annual audit2. Monitor debt levels and compliance with debt covenants3. Comply with local, state, and federal government reporting requirements and tax filings

Handle multiple client accounts, ensuring accurate records for each company. Work with a variety of software packages such as Bill.com, Xero, and Podio.

Transitioned the company from outdated accounting software to Quickbooks, creating and maintaining databases of all customer accounts and jobs, all inventory, and all vendors, streamlining the handling of accounts, payment processing, and month-end reconciliation. Improved and systematized product listings, increasing efficiency of invoicing, check entry, and reconciliation.Administrated all A/P, ensuring that all bills were processed and paid on a timely basis.Administered all A/R, managing customer payments with care and accuracy. Administrated collections, working tactfully with customers via phone and e-mail. Reconciled all accounts, working closely with the tax/payroll accountant to provide clear and timely reports.Developed from scratch and implemented the company online ordering system.Developed the company's on-line presence including its website, product database and integrated shopping cart software, dramatically increasing the company's visibility and sales opportunities.Handled email inquiries, including orders, customer questions, and communication with vendors.

Bachelor'S Degree, Japanese Studies

Japanese Studies, Japanese And History