Jennifer Schaefer Email & Phone Number

St Louis, Missouri, United States

St. Charles, Mo

Manage company operations by maintaining office systems. Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems and monitoring clerical functions. Responsible for financial record keeping, collections and bank deposits. Assist Certified Appraiser with data entry and comparable documenting. Manage expenses and other tax record keeping. Work with company Accountant to ensure all necessary documentation and items are prepared for annual tax filing. Research and define strategic planning projects for future growth and expansion. Assist Appraiser with onsite inspections, comparable research, and appraisal entry. Manage and coordinate all company technological support and maintenance. Order and maintain office supplies. Track, enter and make regular bank deposits.

St Charles, Missouri, United States

Provided a professional and polite customer focused presence both in person and over the phone. Ordered print materials such as business cards, letterhead, and promotional items. Coordinated business events, trainings and holiday parties. Maintained and coordinated office supply orders for all Company locations. Managed the office and coordinated any maintenance issues as necessary. Managed and ordered all office supplies and equipment as necessary. Ensured the office and cafe were maintained and clean for guests and team members. Played a key role in the onboarding process of all new Team Members. Always represented Milestone and all subsidiaries in a professional manner. Managed corporate recognition programs including service awards, quarterly awards, and team member “thank you” programs. Created, managed, and maintained Project Management plans for HR department and Corporate Office. Lead the Corporate Office Activities Committee which coordinated and planned a variety of office events.

Greater St. Louis Area

Provide services essential to the mission of the organization and the day-to-day-operation of the Executive Office. Provides support to the Director of Mission Integration, the Advocacy Department and the organization's Board of Directors and other special committees and task forces as determined by the President. Support the activities of the Office of the President in maintaining good relations with partners, funders and other organizational contacts made in the normal course of conducting Catholic Charities of St. Louis work. Coordinate with the Boards of Directors of the Federation and their committees.

Greater St. Louis Area

Assisted clients in finding and securing hotel and event space for conferences, large meetings, trade shows, etc.

Maryland Heights, Mo

Coordinate all logistics for on-site and off-site meetings for executive management and sales department. Negotiate contracts for corporate rates with hotels and rental car agencies to be utilized by all travelers. Responsible for coordinating annual company holiday celebration from negotiation of event space and catering needs to lodging and travel arrangements for all associates. Coordinate physician tours to the pharmacy including coordination of travel, lodging and transportation arrangements. Manage and oversee variety of executive management projects. Manage and maintain CEO’s schedule through color coding process. Monitor and screen all incoming calls and requests for meetings. Coordinate travel including airfare, hotel and car service reservations. Facilitate weekly executive management meetings to include collection and compilation of departmental work plans.

St. Louis, Mo

Manage and maintain VP of Operations’ schedule. Write, review and critique all executive confidential correspondence. Create and revise executive presentations. Manage all administrative tasks including expense reports, screening all calls, mail and emails. Coordinate domestic travel including airfare, hotel and rental car reservations. Reconcile monthly American Express statements to ensure all reimbursements for expenses are received. Assist in the recruitment, training and orientation of new associates. Creation of new hire orientation materials and facilitation of orientation sessions for all new associates. Develop online collaboration tools through SharePoint to collect and analyze local contracts. Creation of complex forms to assist in collection of local agreement and new agreement submissions. Coordinate presentation and facilitate weekly collaborative meetings for department teams. Coordinate travel, reserve rental cars and hotel rooms for various Resource and Supply Management Associates. Coordinate various departmental events including monthly “Creating our Workplace Environment,” meetings, retreats, monthly birthday food days and seasonal department donation projects.Key Accomplishments:~ Developed process for gathering information and binding it in a format that is convenient for accessing crucial travel and meeting information for Vice President of Operations.~ Developed system for successful processing and tracking local hospital contracts including approval, posting and notification of process completion to key hospital contacts.

St. Louis, Mo

Manage and maintain several Executive Director and Manager schedules. Write, review and critique all confidential correspondence. Create and revise presentations. Manage all administrative tasks including expense reports, screening all calls, mail and emails. Coordinate domestic travel including airfare, hotel and rental car reservations.Key Accomplishments:~ Coordinated and executed staff retreats every year from 2005 – 2009 for the Supply Chain department including venue negotiations, travel arrangements, lodging, logistics communications and reimbursements. ~ Developed detailed administrative on boarding binder that is used in the orientation of all new Resource and Supply Management associates.~ Successfully coordinated and executed a 300+ event to include local department staff and hospital associates from venue contract negotiation to attendee event evaluations.

Master Of Science (M.S.), Healthcare Management

Studied courses for Master of Science in Healthcare Management

Bachelor Of Science (B.S.), Business

Studied for Bachelor of Science in Business Management

Associate Of Science (A.S.), Computer Programming

Studied Computer Programming

Diploma, General Education

General Education Studies