Jennifer Suda Email & Phone Number

Livermore, Ca

• Provide administrative support to all LAVTA Staff including executive level, Board of Directors (7 LAVTA Board Members), and Contractors• Provided administrative support (January 2018 – March 2020) to Tri-Valley – San Joaquin Valley Regional Rail Authority (TVSJVRRA) Staff including executive level, Board of Directors (15 Rail Board Members), and Contractors• Greet the public politely either in person or on the telephone• Prepare all relevant documentation for Board of Director and Committee meetings including agendas, meeting materials, and postings in conformance with the Brown Act• Transcribe minutes of the Board of Directors and Committee meetings• Register Board members for conference and workshops/seminars• Generate reports for the Executive Director• Edit and proofread PowerPoint Presentations• Coordinate travel and hotel arrangements• Manage Microsoft Outlook calendars• Assist Finance Department with monthly reconciliation and fiscal year administrative budget• Oversee the filing process of the Fair Political Practices Commission (FPPC) Form 700• Organize and maintain filing systems for LAVTA and TVSJVRRA correspondence, minutes, and vendor invoices• Supervise work of temporary clerical and part-time employees• Maintain two company websites using WordPress• Process ticket orders received• Monitor, purchase, and replenish office/kitchen supplies• Process incoming and outgoing mail• Process insurance claims and subrogation• Oversee maintenance and usage of general office equipment• Copy various files, forms, documents, memos, and distribute to appropriate staff• Prepare vendor purchase orders• Assist Marketing Department with flyers, timetables, and promotional items• Maintain multipurpose room and vehicles• Schedule and setup offsite meetings• Plan and organize refreshments for meetings and company offsite functions

Dublin, Ca

• Provided Secretarial support to 40+ employees including executive level and government management• Managed Microsoft Outlook calendars• Tracked and adjusted travel budget spreadsheet• Arranged travel for personnel• Processed employee travel expense reports• Recorded and prepare meeting minutes• Directed and screened incoming calls to all employees • Data entry using Microsoft Excel• Maintained VISION database• Proofed and edited Microsoft Office documents• Created Government memorandums• Acted as custodian for employee personnel files• Maintained and organized hardcopy files• Monitored and badged visitors for security purposes• Assisted in new employee onboarding process• Processed incoming and outgoing mail• Planned and organized refreshments for meetings and company offsite functions

Livermore, Ca

· Managed complex calendars and independently scheduled priorities for division management· Documented meeting minutes and followed up on action items· Prepared agendas and memorandums· Proofed and edited PowerPoint slide presentations· Managed, uploaded, and edited documents using SharePoint· Acted as custodian for employee personnel files· Answered and screened incoming telephone calls· Arranged domestic travel for division personnel· Performed LITE timekeeping· Maintained Personnel Administration System (PAS)· Updated spreadsheets and tracking systems· Assisted in the hiring and exiting process for division staff· Maintained badge clearance database· Revised and maintained documentation for foreign nationals in Visitor Tracking System (VTS) and Computer Security Plan (CSP)· Processed travel authorizations and reimbursements· Purchased office supplies using FileMaker Pro· Organized and planned events

Santa Clara, Ca

· Provided Administrative support to 60+ employees including executive level management· Directed and screened incoming calls to all employees · Processed FedEx and UPS shipments and deliveries· Prepared and distributed account payables· Data entry using Microsoft Excel· Maintained and organized hardcopy files· Monitored and badged visitors for security purposes· Provided travel and hotel arrangements for all employees and visitors · Supported HR by interviewing potential Administrative employees· Provided training to new Administrative Assistants· Maintained company website using HTML· Software packaging layout and design using Adobe Illustrator and Photoshop· Assisted with and formatted contract proposals for upper management· Participated in organizing tradeshow conference logistics

San Jose, Ca

• Layout and design for wedding albums using Adobe Photoshop with Gary Fong action software.

San Jose, Ca

· Maintained two databases (Mortgage Quest and Aspire Gold)· Generated documents using Microsoft Word and Corel WordPerfect· Revised and adjusted data entry using Microsoft Excel· Scheduled appointments and tasks in Microsoft Outlook· Processed outgoing mail

Sunnyvale, Ca

· Provided project management to primary contacts· Proof read and modified PDF files using Adobe Acrobat· Created, priced, and filed work orders· Logged data using Microsoft Word and Excel

Campbell, Ca

Additional Training: Utilities (Assistant Manager), Lloyds bindery machine, MailroomPost Press Production Associate· Placed inserts into boxes on a one on conveyor· Responsible for special handling station with three computers (GUI, line supervisor, and a mapping computer)Limited Inspection/Tag boarder· Inspected checks and deposits for quality and accuracy· Collated checks, deposit tickets and various fly sheetsCover and Label Merger· Operated a label printer· Applied labels to outer cartons and provided tickets to packing area· Selected covers for checks