Jessica Lear Email & Phone Number

Cleveland, Oh, Us

Oberlin, Ohio, United States

Generally responsible for the administrative support of Museum operations and administrative assistance for the Museum Director and staff, serving as the first point of contact for students, faculty, alumni, and visitors in this fast-paced office, and will be responsible for, but not limited to, the following:Serve as receptionist including answering the telephone, distributing mail, sending and receiving e-mails, mail and packages, providing message services, arranging and scheduling meetings; serve as a resource for persons contacting the museum and answer inquiries from students, faculty, staff, alumni, and visitors, requiring broad knowledge of the Museum and related programs and activities.Support Museum staff members in addition to the Director in preparing letters, making travel arrangements, preparing work orders and placing orders for equipment and supplies needed for general administration, exhibitions, and special projects, and maintaining administrative files both paper and electronic.Track donations to the Museum’s many funds and prepare correspondence, including monthly thank-you letters. Monitor the many budget lines associated with the Museum, making deposits, reconciling, and payinginvoices; monitor and reconcile in Chrome River employee purchasing card monthly statements and otherfinancial data; liaise with appropriate Finance and Controller’s office staff to request fund transfers whenneeded. Maintain strict confidentiality regarding personnel, donor, and financial matters. Work with other staff to plan and prepare special events and visits at the Museum for guest speakers, arranging for travel and accommodation reservations, room reservations, audio-visual equipment, catering, etc., and requesting honoraria or reimbursements as needed, keeping Museum staff informed.

Oberlin, Ohio, United States

· Enter all course offerings for the academic year, winter term, and summer programs into Banner, the database of record. Determine if information that is submitted complies with College policies and has the necessary approvals; detect problems with the information that is submitted and identify the correct manner in which to proceed; resolve problems with faculty, staff, department chair, and/or associate deans as needed. · Schedule classrooms for semester-long courses and for occasional use for academic purposes. Process requests from department chairs, administrative assistants, and faculty in the 41 academic departments in the College of Arts and Sciences for their classroom preferences. Analyze the requests and find the best possible classroom for the faculty in each department. · Coordinate with the Associate Registrar, Registrar, and Degree Auditor additions of new courses to the curriculum to ensure that: o information about new courses, schedule information, and grading policies are distributed to staff in the Registrar’s Office so that students are apprised of additions in a timely manner and · Provide training to new faculty regarding PRESTO. Provide training to department chairs and administrative assistants with regard to the course build and scheduling process.· Receive requests for directory exclusions (confidentiality requests) from students and notify other offices of the exclusions; maintain confidentiality in all matters and advise others on requests for confidentiality.· Determine eligibility for veteran’s benefits and monitor enrollment of students receiving benefits. Participate in audits administered by the state of Ohio and federal agencies. · Coordinate submission of applications from students who have left Oberlin and wish to return; notify relevant offices of the student’s intent to return; coordinate clearances from relevant offices; assist students and parents during the process.· Hire and supervise student staff.

Elyria, Ohio, United States

Administrative Assistant to Director of Catering.

Ohio

Bachelor Of Arts - Ba, English Language And Literature, General

Education record