Joan Davis Email & Phone Number

Cambridge, Ma

SummaryReporting to the Accounts Payable Manager, and working closely with Purchasing, Receiving and other departments, the Sr. AP Coordinator is responsible for the data entry of invoices and check requests for payment. Back up for ADP PayrollDuties and Responsibilities• Data entry of all invoices and check requests on daily basis.Invoice preparation for data entry of both US and EU entities• Resolve invoice discrepancies; work along with Receiving and Purchasing departments• Responsible for bi-monthly ACH/ Check/Wire Transfer processes• Assist with special projects and other Finance team members as needed• Assist in the daily management of dedicated AP email box. • Correspondence with suppliers

Received, verified and matched vendor invoices to purchase orders and packing slips.Received, verified and reconciled employee expense reports.Vouchered invoices and expense reports by applying appropriate accounting codes with a volume of up to 140 a day.Facilitated monthly check runs. Coordinated the signing of checks according to priority.Prepare and transmitted wires for domestic and foreign payments.Investigated and resolved vendor disputes. Investigated questions on expense reports. Partnered with Purchasing and other departments to resolve inquiries or problems.

Answered all e-mail for vendor and internal Inquires.Investigated and resolved problems.Covered for AP Customer Service call desk.

Managed weekly payroll for 3 shifts in long term care/rehab facility using ADP interfacing with ADI Time Management Systems.Managed OSHA Reporting & Compliance.Provided benefit administration.Created reports from ADP Reportsmith for Corp. Controller. FMLA administration and compliance

Acquired by Mentor Graphics - July 2008) Accounts Payable: Received, verified and matched vendor invoices to purchase orders and packing slips.Received, verified and reconciled employee expense reports.Voucher invoices and expense reports by applying appropriate accounting codes.Managed weekly check runs. Coordinated the signing of checks according to payment priority.Investigated and resolved Vendor Disputes. Maintained new vendor data.Posted monthly AP accruals.Prepared 1099 Miscellaneous & W-9 forms. Prepared accounts receivable invoices.Payroll: Processed & transmitted bi-weekly payroll via ADP. Reconciled to general ledger monthly.Prepared Annual Form 5500.Prepared 401k reports and transmitted to third party via the web.

 Accounts Payable: Process all invoices, expense reports and check requests. This includes coding and vendor file maintenance. Check for authorizing signatures, correct pricing, discounts and sales tax. The only contact for vendor calls. Generate a weekly check run and mail checks. Run a monthly sales tax report and send information to DOR. Use Excel to track COD payments. Payroll using ADP, perform a Bi-weekly payroll for salary and hourly employees. Collect all time sheets and check for accuracy

Responsibilities included:Accounts Payable: Processed all invoices, expense reports and check requests. Generated and mailed weekly check run.Created a monthly sales tax report and filed information with the DOR.Tracked COD payments with Excel.Managed payroll using ADP, processed bi-weekly payroll for salary and hourly employees.Collected all time sheets and reviewed for accuracy.

Responsibilities included:Accounts Payable: Processed A/P for a company of 200 using an integrated purchasing system. Processed all invoices, expense reports, check requests and credit card billing.Checked for authorizing signatures, correct pricing, discounts and sales tax.Coded invoices to corporate projects.Generated and mailed weekly check run.Created a monthly sales tax report and filed information with the DOR.Tracked fixed assets.1099 reporting, and processed reports.Manages general ledger projects.Prepared Sales & Use tax filings.Payroll: Processed a weekly, hourly and semi-monthly salary payroll using ADP.Collected time sheets and checked for accuracy. Used excel to track sick, vacation, 401k and Employee Stock Purchase Plan.Use Fidelity Workbench to transmit 401k.Other projects as requested by the Director of Accounting.