Special Event Manager
Current• Produce, manage and execute all facets of five signature annual events (gala, golf outing, attorney conference and two donor receptions) and other one-off events (documentary screening, various cultivation and recognition events) • Develop strategy to move signature events into a virtual format and create new meaningful cultivation experiences in the wake of COVID-19 restrictions• Lead all event related meetings, collaborating internally and externally with cross-functional stakeholders to ensure the success and measure the ROI of each event • Coordinate the development of all event websites, videos, associated printed and electronic collateral (invitations, Save the Dates, advertisements, event programs, ad journals, etc.) and promotional giveaways• Create and monitor extensive event budgets, negotiate pricing with all vendors and provide financial reports to Board of Trustees, Executive Management and event committees • Develop the following for each event: mailing and solicitation lists, reservation and event database, menu, guest list and seating chart, detailed pre-event timeline, run of show and speaking remarks• Serve as primary contact for high profile event honorees and committees consisting of hospital board members, dignitaries, local business and community leaders and top level donors • Interface and manage an assortment of various vendors (production companies, caterers, venues, entertainment, designers, consultants, etc.) whose involvement is integral to the success of each event • Research, recruit and cultivate new potential partners, sponsors, event chairs and committee members to enhance events and other projects • Implement and manage Emerging Leaders Committee (young professionals board)
