Collaborate efficiently with managers and supervisors in designated departments, as well as Central HR, to implement HR initiatives that affect over 1,000 employees (3 unions) across 30 to 40 outpatient clinical departments, including members of four labor unions (CNA, AFSCME, UPTE and Teamsters)Advise leaders, managers and supervisors on employee corrective actions, including performance management, disciplinary action, employee complaints and grievance procedures in compliance with university policies, union contracts and California and Federal labor lawsOffer guidance and support to employees in assigned departments concerning their rights, university policies, benefits, and opportunities for professional developmentConduct investigations and perform fact-finding interviews regarding employee-relations mattersDeveloped personal case management tracking system to monitor employee relations issues, their status, and resolutions, which will include detailed conversation notes and relevant documentation of approximately 125 outstanding casesUtilized limited data to develop and implement personalized data tracking systems for monitoring ongoing recruitment efforts and changes in employee information (~75 cases per month)Oversaw the management of the division’s Medical Office Service Coordinator (MOSC) hiring pool. Coordinate quarterly mass interview events, accommodating over 600 candidates. Ensure the delivery and tracking of qualified candidates for departmental review

HR ResponsibilitiesAssisted in the Human Resources program management and policy implementationOversaw comprehensive recruitment initiatives, including initial candidate outreach, assembling interview panels, and extending job offers.Oversaw the onboarding process for new hires and the offboarding process for exiting employeesActed as a primary point of contact for Leave of Absence requests and related information.Finance ResponsibilitiesProvided comprehensive finance and budget support to the Chief Administrative Officer (CAO). Maintained and improved tracking mechanisms to KFS, Infor Lawson, et al reports. Generated ad hoc reports and analysis on demand. Performed regular audits on existing expense practicesProcessed monthly expense variance reports for the entire division (thousands of entries over the course of the fiscal year)Supported manager on monthly budget reviews on parts of Marketing Communications and Digital Communications departments

Successfully assumed responsibility to process payroll via the ADP Workforcenow (technology only platform) with minimal training and instructions, including all semi-monthly payroll processing, plus annual tax form (W2 and 1095-C) verification and issuanceSupport the Director of Human Capital in executing HR programs, including Onboarding/Offboarding, annual bonus processing, plus administration of Healthcare Benefits, Leave of Absence, and Sexual Harassment training

Support the EVP for technology populations totaling over 150 employees. Advise Director-level and below technology and operations managers on various employee relations issues, including corrective action write-ups (for performance, attendance and conduct), promotion and salary increases, leaves of absence, and other benefitsServe as primary liaison for 90 offshore employees in India, advising on all international HR matters Developed and successfully implemented effective peer-to-peer recognition program (“Kudos”) at minimal costOversee year-end comp process with a diverse deferred compensation programAdvise HR Business Partners and business managers from across the globe on CA Labor standards and regulations

Developed into primary general HR inquiry responder within first year under minimal guidanceIndependently designed, developed and executed standing procedures and checklists for new hire orientation/onboarding and employee exits, including design of presentation and handout materialsSuccessfully re-deployed under-utilized internal sharepoint webpage as primary online HR resource. Compiled diverse components of HR information, including learning and development, time off, and benefits into easily accessible sectionsFamiliarized within first two years in executing various policies, including leaves of absence, reasonable accommodation, employee relations, displacements, benefits, and compensation, accounting for complex variables of CA state policiesAssumed responsibilities to major initiatives including Mentoring Program and Ask CEOMentored for two years with 20-year employee relations expert reviewing case studies across 40,000 employee-strong parent company

OC Committee Admin Assistant / Executive Assistant to the CEOPromoted within 18 months of start to support Chief Executive Officer - Successfully inherited all support function to the CEO independently without training or guidanceAdditionally supported Sr Executive Vice President, Chief Investment Strategist and Sr Executive Vice President, Head of Sales, Marketing and Client Service

Sr Admin Assistant / Executive Assistant to Chief Investment StrategistSupported Sr Executive Vice President, Chief Investment Strategist, plus Head of Fixed Income and Trading, Managing Director of Fixed Income Research and the Fixed Income StrategistArranging travel and maintaining meeting calendarsProcessing travel and other expenses; resolve and reconcile outstanding expense issues

Research assistant to world renown biotech venture capital CEO:Managed extremely busy speaking calendar. Prepared PowerPoint Presentations for CEO’s speaking engagements (160+ slide-deck). Maintained knowledge data and daily biotech news review and update; liaison for website updates, including daily Burrill Biotech Index update. Experienced with Bloomberg Excel data downloads and information search.

Sr. Executive Assistant / Office ManagerExecutive assistant to Managing Director / North America Head of Technology BankingVolunteered to take on additional office management and facilities responsibilities after staffing contractions Sr. Executive AssistantExecutive assistant to three SVPs and two AVPs at the US office of a leading Dutch bankSole production of banker marketing pitch books for the west coast region