Juli Smith Email & Phone Number

Irving, Texas, United States

Irving, Texas, United States

Grapevine, Texas, United States

· Initiate and respond to inquiries about leave and disability events, benefits, and options available to employees· Provide holistic case management services, including reviewing medical documentation to adjudicate leaves in compliance with the corresponding leave plans, federal and state laws and benefit plans as defined by Amazon· Leverage duration guidelines, best practice tools and Amazon resources to support oversight of a leave event as appropriate· Critically assess and adjust the case management plan to an employee’s changing needs· Address and respond to time sensitive situations· Respond to employee impacting issues that may arise during the leave event and ensure the right communication occurs· Identify and solve problems that may arise, sometimes with limited information· Facilitate a smooth return to work and ramp-back plan for employees returning to the workplace· Communicate regular updates to employees and stakeholders both verbally and in writing· Ensure compliance with standard work, federal/state regulations, and company policy· Maintain system records to ensure accurate and timely information/documentation

Dallas/Fort Worth Area

• Provided executive level project support and initiatives to include research, analysis, problem solving, and presentation creation• Participated in department meetings, took meeting minutes and follow up with group members around deliverables to ensure deadlines were met• Planned executive events including selecting the venue, menu, arranging agenda, materials and guests• Managed meeting details including room reservations, initializing presentations, video call set up, catering, slide presentations, & attendee updates for internal and customer meetings• Prepared domestic and international travel arrangements including air, hotel, ground transportation and itineraries by managing relationship with corporate travel agency• Prepared and managed monthly executive expense reports and companywide expense process• Managed relationship with expense software company to ensure the expectations of the company were being met• Prioritized and managed multiple projects simultaneously, identified any issues and followed through on issues in a timely manner ensuring projects were not impacted• Helped in the coordination of company functions such as departmental team meetings • Maintained and protected highly confidential corporate information and communicated information • within the scope of authority• Selected and managed outside vendors to perform work in the Dallas office• Primary contact for building related matters and acted on behalf of Onyx when managing building related issues

Carrollton

The region has 40 electrical distribution branches throughout Texas, Louisiana, Arkansas and Oklahoma • Worked directly with Branch Managers to schedule Branch events for up to 500 people• Securing all materials needed for events to be successful• Designed and ordered all items to be given away• Worked with the Sales Teams to schedule and coordinate the Sales Blitzes to take place in advance of the branch events to increase the number of participants and potential customers• Met with all vendors prior to the events to ensure proper setup, as well independently handled all decorating for each event• Ensured all vendors received payment timely and stayed within budget constraints• Regrouped with all teams once events concluded to review the “Lessons Learned” and discuss what went well, challenges and opportunities for improvement for future events• Generated reports after the events to determine the number of people that registered• Generate reports in Eclipse to help locate products• Managed the Regional Co-Op system to ensure all Regional Events were properly funded as well as managed the yearly regional budget of $650,000

Dallas, Texas

• Provided day-to-day support to Senior Vice Presidents and General Managers for Rexel and their direct reports • Managed the day to day calendar management, travel arrangements domestic and international, meeting/planning organization, policy enforcement, presentation preparations, expense reconciliation and correspondence for all assign leaders• Responsible for extensive meeting planning for up to 1,600 employees, including travel, hotel negotiations, food and transportation logistics• Led the Project Management of branch restructures and construction working with contractors and making the final decisions on layouts along with the management of the budget for restructures• Worked closely with Operations Leadership to ensure that all operational procedures were being met within the Distribution Centers and branch offices, escalated to Executive Leadership team when needed• Composed routine correspondence and advanced level presentations for leadership team• Coordinated and arranged meetings, prepared agendas, reserved and prepared facilities, recorded and transcribed meeting minutes• Managed the departmental budgets and worked closely with Finance to ensure budgets were not exceeded• Act as the SVP’s representative and ambassador to external constituents • Arranged recurring Boot Camp sessions for three lines of business; Commercial, Industrial and Automation for new and existing employees. Arranged transportation, agendas, hotel logistics, food and beverage for up to 500 employees for these events

Dallas/Fort Worth Area

• Prepared agendas in advance; assisted with and provided research/background information, content development, creation of presentations, coordinated meetings including all logistics for leadership team• Managed the Vice President’s schedules ensuring meetings were conducted promptly and reschedules were handled timely• Utilized Outlook to the full capability maintaining a checklist system alerting all upcoming deadlines on incoming requests and events • Managed travel arrangements domestically and internationally to proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas, necessary contacts, and country information• Handled confidential information in a professional and discreet manner• Ensured that various administrative tasks were done in an effective and efficient manner, including reviewing outside mail, screening phone calls, and maintaining executive files • Acted as the Vice President’s representative and ambassador to external constituents • Responsible for managing departmental budgets and ensuring leaders did not exceed the budgetary amounts• Member of the Safety Committee and Social Responsibility Committee. The Safety Committee was responsible for preparing the building for OSHA recertification every three years which included compiling all documents and maintaining the manuals for review by OSHA. Acted as the document keeper for all the manuals for the OSHA recertification sessions.

Irving, Tx

• Oversaw the daily operations of the business center; liaised with the Business Center Director, Area and Regional Sales Directors, and their teams, planning monthly staff meetings, producing presentations, and coordinating logistics for offsite meetings• Managed an administrative staff of 6 and Central Region car fleet for over 900 employees; administered budgets, managed vendors and contracts, organized business events and meetings, monitored compliance with standard operating procedures, and collaborated with multi-disciplinary teams to support company’s overall business strategies and goals• Achieved 25% reduction in operating costs; re-negotiated more cost-efficient contracts with vendors, eliminating rarely used services while retaining those services in demand• Orchestrated the relocation of the Central Business Center to a new location in 2006, and the West Business Center from California to Phoenix in 2007; worked with multiple internal and external partners to ensure seamless transition with minimal disruption to customers and business. Led on time and on budget completion of both projects• Negotiated the renewal of an office equipment lease costing the company $70,000 per year; investigated and analyzed lease terms, usage and new equipment options, and delivered a $25,000 savings within the first year• Responsible for the logistics, topics, negotiations, transportation and facilitation of a Diversity Summit for the Regional employees, exceeding 600, for the South-Central Region. Stayed well within the budget based on the negotiated rates with the hotel and vendors.• Received 10 Special Recognition awards for Customer Focus, Teams Passionate about Winning, and Performance Driven

Mgmt/;Mktg, Management And Marketing

Management and Marketing

Diploma, Sciene And Math