Julia Stephan Email & Phone Number

New York, Ny, Us

New York City Metropolitan Area

New York, New York, United States

Recruited to set-up and manage office operations, oversee facilities, and provide administrative support for a start-up, next-generation cyber risk company that assesses and manages cyber risk for middle to large market enterprises.• Manage all aspects of the 3,500 s.f. office housing 20 employees as a direct report to the Director of Operations; serve as liaison between departments and with key personnel at offices in San Francisco (HQ), Chicago, Baltimore, Toronto, and London.• Provide general administrative support to on-site executives and other company employees visiting from other offices; handle travel, transportation, and lodging needs; plan and execute Board Meetings.• Assessed inefficient office operations, developed and ensured adherence to processes, policies, and procedures, initiated and enforced safety and security protocols, and significantly improved overall organization of the office.• Handle office and facilities management tasks including office equipment maintenance, IT support coordination, mailing, shipping, meeting & event planning, supplies inventory & ordering, expense reports, errands, and travel arrangements.• Partner with HR to maintain and enforce office policies as necessary and to help with onboarding new employees. • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.• Served a key role in finalizing the office build out which was started in Dec. 2022; managed punch list and finishes.• Utilized Contract Logix software for contract administration, HubSpot for CRM, and Monday.com for project management.

New York, New York, United States

Promoted to assist the Managing Partner and coordinate administrative, marketing, and event planning activities at a nationally recognized law firm which provides comprehensive defense litigation and insurance coverage services to clients.• Provided a high level of support with discretion and confidentiality to members of the firm which rapidly grew from 20 attorneys in one office to 60 attorneys at nine offices around the U.S.; interacted daily with personnel at all offices on projects and events.• Supported the Business Development team by providing event planning, administrative, production, and graphic design skills.• Independently handled calendar management, in-house and off-site meeting planning, travel itineraries, reservations, expense report tracking, attorney/client communications, and budget allocations including charitable contribution requests.• Provided marketing support and assistance with the writing, editing, and proofreading of firm marketing collateral including existing and new attorney announcements, attorney biographies, photographs, practice area descriptions, brochures, alerts, articles, press releases, website content, and other marketing related communications.• Spearheaded a website revamp in 2018 by soliciting proposals, selecting an agency, providing input on design, and creating content; completed project within deadline and effectively managed the $25K budget.• Maintained the firm’s web and social media presence including LinkedIn, email blasts, etc.• Planned seminars, dinners, conferences, and other firm-sponsored events for groups of up to 400 people; planned programs and handled invitations, site selection, and RSVPs; served as on-site contact to ensure success of events.

New York, New York, United States

Recruited to assist four attorneys and corporate partners with correspondence, daily events, and activities.• Provided assistance with casework and billable work including motions and exhibits; transcribed and edited information into clear, concise, and precise documents; delivered sensitive information to clients and other professionals.• Handled incoming and outgoing mail, entered billable hours and expenses into database, and maintained/updated files.

Associate Of Arts - Aa, Liberal Arts

High School Diploma