Jullaine C. Hardinge, Capm Email & Phone Number

Toronto, On, Ca

655 Bay Street, Toronto On

Provided comprehensive administrative support to the Research and Development, Safety and Licensing, and Industry Standard Toolset Program Managers, contributing to the smooth execution of over 200 active projects annually.Managed and prioritized the daily calendar of the Director of Research and Development, ensuring optimal time utilization and meeting coordination.Offered exceptional support to Members and Suppliers, streamlining day-to-day operations in document review, account access, workshop registration, and visitor hospitality.Facilitated the planning and execution of workshops and events, enhancing communication and coordination for Program Managers.Efficiently coordinated and managed project files from inception to closure, including publications, ensuring meticulous project tracking.Oversaw managing and coordinating all program/project documents in line with company file and archiving processes, utilizing SharePoint and Internal Databases effectively.Played a vital role in the annual preparation and distribution of RFP proposals and bids, which is crucial for the annual funding process.Contributed to developing and continuously improving Department Processes and Procedures, enhancing operational efficiency.Processed approximately 150-200 Research and development reports annually, from receipt to publication, ensuring timely updates and adherence to review schedules.Ensured alignment of reviewer lists with funding allocations in the Research and Development Department, maintaining consistency and accuracy.Supported the planning and facilitation of monthly Technical Committee meetings, workshops, and member events, boosting engagement and collaboration.Acted as a critical liaison with Members and Suppliers, ensuring timely notification of published reports and updates.

Toronto, Canada Area

Organized the re-submission of Handover Packages (HOPs), collaborating with Leasing Specialists and Analysts to negotiate deliverable dates and meeting extremely tight deadlines.Efficiently processed HOPs and abstracts, ensuring all relevant information was accurately inputted into the department's database, highlighting critical details like early termination rights and renewal options.Facilitated the registration of legal documents by providing essential information to lawyers and notaries, ensuring compliance and accuracy in legal procedures.Collaborated with tax consultants to investigate potential tax evaluation reductions and completed necessary tax and hydro reconciliations.Monitored and maintained insurance certificates for various sites, ensuring up-to-date liability clauses and documentation were verified and current.Responsible for procuring office and kitchen supplies, consistently ensuring all purchases stayed within the departmental budget.Coordinated event setups and organized General Manager's meetings, demonstrating exceptional organizational skills.Managed dispatching maintenance repairs for equipment and office furniture, ensuring operational efficiency using Building Connect software.Chaired and represented the Security and Human Resource Department in the Health and Safety Committee, underlining commitment to workplace safety and wellbeing.Provided crucial administrative support during special projects and reception relief, enhancing operational efficiency and client service.Assisted in the planning and executing special events, conferences, and annual meetings for General Managers and the Board of Directors, showcasing organizational solid and coordination skills.Provided vital support to Executive Assistants, enhancing the efficiency and effectiveness of the Corporate Finance Team’s operations.

Dasm - Disciplined Agile Scrum Master, Project Management

Agile Project Management

Certificate, Project Management

This course was taken as a refresher to prepare me to write the CAPM certification.

Certificate, Project Management (Advanced)

Project Management Advanced Certificate

Event And Meeting Management

Facilities Management Theory

Certificate, Customer Service / Banking

Diploma Of Education, Computers / Administration