Kate White Email & Phone Number

New Smyrna Beach, Florida, United States

• Prepare routine reports for Senators and staff using Excel Spreadsheets and data from the Florida Legislature’s MyHR system and reviews data to ensure information is complete and accurate.• Create, update and maintain the Senate's organizational charts weekly using Microsoft Visio. Modifications are to reflect structural changes in the Senator’s district offices and Tallahassee-based offices. • Oversee the Senate’s Service Recognition Program which highlights and recognizes staff’s achieved milestones with the Senate. • Assist the Director in conducting and coordinating daily activities including administrative functions, reports, research and special project preparation.• Maintain and update the Senate Administration Intranet using SharePoint.

Tallahassee, Florida

• Oversaw and managed the Senate training program. • Provided training to Senators, Senate staff, new hires, and volunteers through the Senate training portal, Articulate, and LinkedIn Learning.• Offered administrative support and services to Senators and Senate staff.• Prepared routine reports for Senators and staff using Excel Spreadsheets and data from the Florida Legislature’s MyHR system and reviews data to ensure information is complete and accurate.• Created, updated and maintained the Senate's organizational charts weekly using Microsoft Visio. Modifications are to reflect structural changes in the Senator’s district offices and Tallahassee-based offices. • Oversaw the Senate’s Service Recognition Program which highlights and recognizes staff’s achieved milestones with the Senate. • Assisted the Director and Deputy Director in conducting and coordinating daily activities including administrative functions, reports, research and special project preparation.• Prepared, drafted and proofed routine correspondence prior to the release to Senators and staff. • Drafted and maintained the Senate’s administrative policies and procedures. • Placed supply orders for Senate supplies and merchandise/memorabilia. • Senate Page Program Coordinator for 2019 and 2020 Sessions.

Tallahassee, Florida, United States

• Offered administrative support and services to Senators and Senate staff.• Prepared routine reports for Senators and staff using Excel Spreadsheets and data from the Florida Legislature’s MyHR system and reviews data to ensure information is complete and accurate.• Created, updated, and maintained the Senate's organizational charts weekly using Microsoft Visio. Modifications are to reflect structural changes in the Senator’s district offices and Tallahassee-based offices. • Oversaw the Senate’s Service Recognition Program which highlights and recognizes staff’s achieved milestones with the Senate. • Assisted the Director and Deputy Director in conducting and coordinating daily activities including administrative functions, reports, research and special project preparation.• Prepared, drafted, and proofed routine correspondence prior to the release to Senators and staff. • Drafted and maintained the Senate’s administrative policies and procedures. • Placed supply orders for Senate supplies and merchandise/memorabilia. • Senate Page Program Coordinator for 2019 and 2020 Sessions.

Tallahassee, Florida Area

• Administered the Department's recruitment and hiring activities, including but not limited to, posting all job announcements in People First, monitoring status of open jobs and reviewing selection modules and new hire packets for completeness, accuracy and compliance with applicable statutes, rules, policies and procedures. • Processed the Department's Security Background Investigations of employees, contractors, volunteers and interns, as required per policy. • Provided technical assistance and training to hiring managers on recruitment, hiring and background screening procedures. • Participated in job fairs, attends briefings with local community partners and advocacy groups to promote recruitment and hiring diversity initiatives. • Prepared reports using data from the People First system, Impromptu, Skillsoft, and/or some other program; reviews data to ensure information is complete and accurate; conducts summaries, trend analyses or recommendations to requester.• Oversaw the maintenance of employment records in accordance with applicable retention schedules. Schedules and prepares records for storage. May assist with new employee on-boarding/orientation, including employment eligibility verification (i.e., I-9 and e-Verify) and in the administration of the Department's Skillsoft/Learning Management System and Classification.