Katrina Hildeman Email & Phone Number

Phoenix, Az, Us

United States

Assisting the ROW Department with Invoicing from external Vendors, Utility, State, County, City and Local entities, Municipal Permitting and Public Works Departments, ensuring that payments are processed promptly and accurately.• Receiving and QCing invoices from 3rd party Vendors, confirming that capital and bucket projects invoiced are open and available within Oracle, adjusting close dates and re-opening projects and tasks as needed. • Bringing capital projects up to date by adding Make Ready (MR) tasks in WATTS and working with CSSS Department to update capital projects in Oracle if appropriate MR task has not been uploaded in Oracle for ROW Permitting use.• Verifying and confirming line items included on 3rd party invoices are charged and recorded accurately, researching and correcting any discrepancies with 3rd party Vendor as needed, ensuring accurate billing for work completed.• Updating individual RAMT (ROW tool for tracking Permitting work) records with corresponding invoice information, including footage amounts, Aerial (AE) and Underground (UG), as applicable.• Creating Milestones, adding Track Codes, and uploading invoice attachments on existing Engagements created for Permitting Department in WorkForce Logiq (WFQ), releasing funds for Vendors to invoice against and starting payment clock.• Processing Check Requests via hard checks and/or Accounts Payable (AP) electronic check process for Utility, State, and Local entities, Municipalities, and Public Works departments as needed to process payments for Permitting and ROW work, with correct capital project number or general ledger codes given.• Maintaining and replenishing Escrow accounts with multiple entities, to ensure permits are invoiced correctly and paid quickly so permits are obtained swiftly without impacting timelines.

Phoenix, Arizona Area

Assisted the Supply Chain Management (SCM) Material Planning Department and stakeholders with Purchase Orders (POs) placed with external Suppliers/Vendors, ensuring that requested and forecasted materials were available as needed.Confirmed and validated that all POs placed by Planners were received by outside Suppliers/Vendors.Obtained and confirmed a Firm Order Commitment (FOC) date from Suppliers/Vendors so Planners and internal stakeholders knew when materials were expected and could manage and plan their material needs and projects accordingly. Investigated any discrepancies discovered with existing POs, and coordinated with Buyers, Planners, Accounts Payable, and outside Supplier/Vendors, as needed, to ensure any issues or conflicts with POs were identified and resolved. Monitored FOC dates provided on existing POs and followed up with Suppliers/Vendors when material became past due to either clarify a revised FOC date or follow up on any receiving discrepancies between the Supplier/Vendor, the 3rd party shipper, and the Warehouse involved. Investigated and resolved disparities between Supplier/Vendor records of materials shipped, 3rd party shipper tracking information, and Warehouse material receipts and documentation. Coordinated with Warehouse to resolve any internal disparities with receipts against existing POs. Developed positive relationships with outside Suppliers/Vendors and multiple internal departments to create and maintain productive lines of communication and create a beneficial flow of information.

Phoenix, Arizona Area

Assisted the Cornerstone Team in building, QC’ing, tracking, requisitioning, and closing Capital and Expense Projects, contributing to the company's positive reputation.Supported multiple departments, providing answers and information to questions and issues regarding multiple aspects of the UCIR tool, Optix, Oracle, and ZeroChaos, including research and communication of procedural issues; documentation changes; and creating and implementing new processes and procedures, building and maintaining relationships within the Company.Reported Actual Mileage for Capital and Expense Pool Projects, maintaining an accurate record of existing company plant records and company assets. Placed Capital Project Assets in Service, ensuring that company Assets were depreciated correctly and taxed accordingly.Closed and cancelled Capital projects in Oracle, and Work Orders in ZeroChaos, ensuring an accurate record of work in process, and enabling Finance to track actual project costs. Built Capital Projects in Oracle, including project and task detail, assets, and budget information using the Oracle Capital Project Accounting application, for Residential, Commercial, Distribution and Non-Distribution projects, producing a high volume of error-free work.Created non-stock and stock requisitions as requested by internal customers, including expense, capital, labor and material requests, ensuring that work would continue on time accurately. Maintained Construction In Process (CIP), closing tasks, projects, material and labor requisitions as needed, ensuring the company’s Assets were depreciated, and workload was projected accurately. Assisted with the development, coordination, and identification of possible issues for new processes and procedures for new methods of business. Helped establish Methods and Procedures (M&Ps) for multiple project procedures, increasing the efficiency and quality of work.

Phoenix, Arizona Area

Assisted multiple Project Engineers with the design, development, invitation to and award of bid, and coordination of construction for multiple design-build projects. Compiled bid packages, including sealed documentation and job specifications, for contractors and notifying winning contractor of award of bid. Maintained database of contractors, both current and potential, to be invited to bid on current and upcoming design-build projects, increasing the number of contractor bids submitted for review.QC’d and maintained current insurance and workers compensation certification for all ongoing projects, reducing liability for the Company and ensuring that all legal requirements were met.Point of contact for communication between Project Engineers and Contractors, including project updates, specification changes, change orders, and various problems or conflicts and their resolution. Coordinated and tracked multiple construction projects from design, bid, development, and completion

Assisted in the marketing and sales of multi-million dollar multi-family properties for various clients. Maintained Access database, including information on clients, sales, listings, properties, companies, and links to the on-line company website, ensuring accurate information was available to Brokers.Utilized database for broadcast e-mails and mass mailing projects, allowing broader scope for marketing available listings.Pulled Commercial Real Estate reports and entered pertinent information into database, giving Brokers access to current, up-to-date information needed for marketing current listings and creating contact lists, increasing potential sales.Researched and compiled information to track trends in the market; current vs. potential income, market-specific, area-specific or other requested information as needed, assisting Brokers in identifying and meeting current and potential client needs.Assisted in creating, editing and binding Proposals, Offering Memorandums and flyers for those properties the Brokers were marketing or had targeted for marketing.

Coordinated the construction and completion of several multi-million dollar projects for Brown and Caldwell’s largest client, the City of Phoenix. Assisted Project Manager, Construction Manager, Project Engineers and Inspectors.Restructured filing systems for multiple projects utilizing file indexes, maximizing efficiency and productivity.Collected information from various partnering consulting firms and produced monthly Progress Report for presentation to Brown and Caldwell’s largest client, increasing customer satisfaction. Redesigned, updated and streamlined project information database and spreadsheet programs, expanding project information available to Project Managers and Engineers, increasing efficiency and accuracy.Successfully organized and coordinated Partnering Meetings, monthly and quarterly, including several projects on the job site with clients, contractors and partnering consulting firms, creating a positive work environment for all on-site personnel.Managed office schedules, supplies, and project correspondence; audited payment requests, maintained project budgets and schedules.

Phoenix, Arizona Area

Assisted in the coordination, construction and completion of a 23-Million dollar project for Greeley and Hansen’s largest client, the City of Phoenix.Coordinated meetings between project coordinators, contractors and clients, maintaining positive working relationships.Administration of department records, including change orders, requests for information, requests for proposals, and work change directives, keeping project on schedule and under budget. Prepared presentation materials for monthly status reports to the client, increasing client satisfaction.Processed travel expenses and expense reports for project personnel.Created spreadsheets to facilitate smoother and more accurate audit process for incoming invoices, speeding up approval of invoices.

Assisted and coordinated seven (7) account managers and the Director of Corporate Development. • Processed, confirmed and logged wish requests for various programs from various chapters. Filtered and directed phone calls and e-mails regarding potential sponsorship programs, and provided potential sponsors with general requirements and guidelines for national level sponsorship proposals. Acknowledged donations from various charitable workplace giving programs. Created and collaborated on presentations to potential corporate sponsors. Requisitioned purchase orders for account managers and submitted invoices and expense reports to Accounts Payable.

Education record

Education record

Education record