Kelli Williams Email & Phone Number

Greater Houston

Houston, Texas, United States

Primarily responsible for coordination and production of qualification and fee based submittals for a 1000 person firm with more than 30 offices nationwide. Proposal production efforts support business development for Survey, SUE, Geospatial and CEI/CM service lines in a variety of public and private sector markets throughout the United States. Tasks include layout, content and graphic development; extensive editing and formatting; schedule management; meeting management including Red Teams; and staff training. Special responsibilities have included organization and management of TxDOT firm and personnel precertifications to ensure accurate applications and to obtain new certifications. Tasks include creation of matrices and standardized application materials as well as providing ongoing internal training and staff development related to TxDOT. Additional duties include coordination of numerous simultaneous teaming opportunities; data organization and management; and working within a team structure to promote cross-training and staff development.

Tomball, Texas

Responsible for all marketing and proposal-related tasks to support corporate growth for an approximately 30-person, 6-office firm providing Environmental and Engineering services primarily in the areas of ecosystem restoration and environmental planning for local, state and federal agencies.• Oversight and direction for MARCOM related activities such as SOQs, Proposals, brochures/flyers, office collateral, internal communications, website, and social media sites.• Assistance with BD related activities such as procurement and lead finding, client tracking and reporting.• Copy writing and editing (QA/QC) for all qualification-based submittals (SOQs) and proposals, including data management.• Providing all TxDOT-focused response efforts, including annual renewals, staff precertification and RFQs.• Technical Report copy-editing and document formatting for public distribution by state and federal agencies.• Maintenance of corporate website (using WordPress), online recruiting postings, and social media sites (LinkedIn, Facebook & Twitter), including content and graphic creation.• Implementation of internal monthly corporate newsletter.

Houston, Texas Area

Responsible for performing marketing tasks to support a 215-employee firm providing Civil and Structural Engineering and Land Surveying services within 7 regional offices in Texas. Initiatives included:• Implementation coordination with IT and marketing departments to ensure data migration and effectiveness of new CRM system (MS Dynamics).• Organization of content and process development to support TxDOT win goals.• Quality review (QA/QC) of marketing proposals produced by departmental personnel.• Content creation and production of SOQs for federal, state, municipal and private development projects.• Creation of standardized processes and procedures to improve departmental efficiency.

Dallas, Texas

Responsible for strategic guidance and direction for all marketing and business development activities for an 85-employee firm providing Structural and Civil Engineering, Forensics, and Land Surveying services within 2 regional offices in Texas and 1 in Illinois. Included direct oversight for marketing and business development departments and personnel.• Oversight and direction for all marketing and communications (MARCOM) related activities, including SOQs, Proposals, brochures/flyers, office collateral, internal communications, website, and social media sites. • Oversight and direction for all business development (BD) related activities, including procurement and lead finding, client meetings/events, tracking and reporting. • Responsible for marketing and business development departmental management, including scheduling, budgeting, training and staff assignments for several direct reports. • Copy writing and editing (QA/QC) for all qualification-based submittals (SOQs) and proposals, including staff training for tailored response development.• Initiation of TxDOT-focused positioning, including firm renewals and staff pre-certification.• Direction for onboarding/retention related activities, including staff orientation, staff training, course-correction processes, corporate events, etc. • Management of full-cycle recruiting related activities, including creating job descriptions, posting positions, screening and interviewing candidates, etc. • Facilitated weekly Executive Board meeting to implement strategic marketing/BD goals. • Creation of processes and procedures to improve efficiency, including research and implementation strategy for new CRM system (Cosential).• Implementation of cost-saving initiatives for marketing and internal collateral development.• Chair of Marketing/BD Committee and OTR (Onboarding/Training/Recruiting) Committee.

Dallas/Fort Worth Area

Managed multi-disciplined marketing division for 150-employee firm providing Civil & Traffic Engineering, Landscape Architecture & Surveying services within 4 regional offices in Texas. Responsible for strategic planning & oversight of all marketing efforts to enhance firm growth, which doubled in size during my tenure.• Developed standard policies, procedures & operational flow for multi-disciplined marketing department, incl. staff & vendor management• Increased efficiency & reduced costs to foster vertical growth, incl. new CRM (Cosential)• Developed lead generation & procurement tracking for all prime & B2B responses, incl. win/loss analysis• Managed budget forecasting, expense tracking, task scheduling & annual reporting• Maintained compliance for state certifications (HUB, DBE, MBE, SBE & TxDOT)• Provided all TxDOT-focused efforts, incl. annual renewals, staff precertification, RFQs & debriefs • Provided content, review & production of SOQs, SF 330s, RFPs & presentations for municipal, state & federal agencies & B2B teaming• Established corporate branding standards w/collateral development for 2 new service lines & market sector-specific brand identities• Produced print/digital media for brochures/flyers, presentations, advertisements, signage, letterhead/bus. cards, website, social media, email campaigns, recruiting & SWAG materials• Planned corporate events, incl. annual charity golf tournament• Managed internal employee engagement communication, incl. newsletters, awards/recognition, intranet & social events• Implemented new website incl. design, data, photos & updates w/WordPress04/2013 Spotlight Award: “Kelli has done an outstanding job balancing a number of projects & an intense workload. Within a 2-week span, she put together 5 SOQs & several shortlist presentations that included sub-consultant packages to over a dozen partnering firms. Her hard work & continued dedication is greatly appreciated.”

Houston, Texas Area

As a Senior Marketing Assistant, I was responsible for the deadline-driven creation of SOQs and proposals for municipal agencies, including cities, counties, water and transportation authorities, and TxDOT. I received extensive training and experience in the coordination and preparation of federal proposal procurements, specializing in the SF 330. Other duties included producing presentation and interview materials as well as attendance at trade show conferences as a firm representative. Responsibilities included maintaining employee and project data utilizing Deltek RFP database software as well as performing file management and subconsultant database management in MS Access. General administrative duties were also required, such as the organization of internal/external meetings, preparation of comprehensive meeting minutes, travel arrangements, etc.Recognition: Five time recipient of “DEC Excellence” Award Pin.

Houton, Texas

As an Administrative Assistant for the Corporate Survey and Transportation Departments, I was responsible for performing general secretarial duties for multiple project managers within two departments. Duties included coordinating and tracking projects, including maintaining management books and producing weekly status reports for managers; organizing and producing specifications for engineering projects; creating project-specific spreadsheets and monthly progress reports for clients and internal processing; and handling invoices and billing issues, including budget and schedule preparation. I was also responsible for creating and maintaining databases for projects, files, drawings and survey field crew books as well as maintaining daily survey crew timekeeping for the Survey Department. Other administrative duties included performing travel arrangements, ordering supplies and handling deliveries. As an Administrative Assistance for the Human Resources Department, I had a “floating” position performing routine and special tasks for multiple departments involving maintaining personnel lists, filing, faxing, copying, assembling insurance packages, data entry, ordering/maintaining supplies, running bluelines and GBC binding of reports. Special projects consisted of creating a database to catalogue more than 550 boxes of company files; researching alternatives for cost effectiveness; and coordinating special company functions.As the front desk Receptionist, I was responsible for answering all incoming calls for 150+ personnel; greeting the public while maintaining an upbeat and professional demeanor; monitoring deliveries and handling mail; maintaining bid lists and selling plans and specifications for projects under bid; and maintaining a petty cash box.

Bs, Psychology, Magna Cum Laude

Activities and Societies: Phi Kappa Phi

Computer Science

Education record