Kim Chu Email & Phone Number

San Jose

Executive Assistant• Provide administrative support to CFO, Investor Relations Senior Director, Finance Senior. Directors, HR Director, and their teams• Provide back-up administrative support to the Chief Executive Officer (CEO), VP of Marketing, VP of Sales, and VP of Product Development• Assist with Board of Directors and Audit Committee presentations• Assist in implementation of BoardVantage• Help coordinate and manage Sales Quarterly Business Objective meetings (on-site) and Annual Sales Conference (off-site)• Coordinate domestic and international travel – Flights, hotels, transportation, etc.• Process monthly and quarterly Finance metrics• Arrange/coordinate meetings, luncheons/dinners, parties, interviews, and travel• Process expense reports and purchase orders• Compiled/formatted PowerPoint slides for meetings• Coordinate interviews• Maintain Investor Relations external website and Human Resources internal website• Provide coverage for Front Desk

San Jose

Executive Assistant/Office Manager• Provided administrative support to Chief Sales & Marketing Officer & SVP/GM GalacticSky, VP of Software Engineering, and their departments for aerospace start-up company• Maintained vendor correspondences• Arranged/coordinated meetings, luncheons/dinners, parties, interviews, and travel• Maintained kitchen, office, Vector merchandise, and Marketing supplies• Processed expense reports and purchase orders

San Jose, Ca

Product Security Incident Response (PSIR) Responsibilities• Work with Product Engineers on product vulnerabilities• Maintain databases• Create reports and metricsExecutive Assistant Responsibilities• Provided support to Chief Security Officer (CSO), Corporate Security Officer, Chief Privacy Manager, Security Manager, and CISO & Product Security Director• Tracks, anticipates, and prepares for upcoming deadlines, events, and agenda items that require action by the Chief Security Officer• Managed calendars• Coordinates committee meetings, prepares agendas, and organizes & track agenda items• Serves as liaison and point of contact for the office, including providing support to departments reporting to the Chief Security Officer• Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures• Assists in the resolution of complex, highly sensitive, and confidential administrative matters• Participates in training and professional development sessions• Performs other duties as assigned• Creates and processes Purchase Orders and expense reports• Set up holiday parties and catering• Orders supplies and business cards• Creates spreadsheets

San Jose, Ca

Product Security Incident Response (PSIR) Responsibilities• Work with Product Engineers on product vulnerabilities• Maintain databases• Create reports and metrics

San Jose

• • Provided support to VP of Engineering, Senior Director, Managers, and their departments• Managed calendars for both domestic and international meetings• Compiled/formatted PowerPoint slides for all-hands meetings• Arranged/coordinated meetings, luncheons/dinners, parties, interviews, and travel• Processed expense reports and purchase orders

San Jose, Ca

Temporary position• Provided support to VP Product Management• Managed calendar• Assisted with company parties

Milpitas, Ca

• • Provided support to CTO & SVP of Engineering, Director Sales & Marketing Operations, Director Quality Assurance, and their departments for medical software start-up company• Managed calendars for both domestic and international meetings• Coordinated tradeshow logistics• Entered leads from tradeshows in Salesforce• Tracked, maintained, and worked with vendors for literature & giveaways• Maintained supply of literature packets for tradeshows and Sales & Marketing teams• Created Marketing spreadsheets to keep tradeshows organized• Assist with company parties

Mountain View, Ca

• Provided support to entire software start-up company• Coordinated onsite/offsite/Board of Directors meetings• Maintained Human Resource file and handle all paperwork for new hires• Processed invoices, maintained QuickBooks, and files• Coordinated domestic/international travel arrangements• Ordered supplies (office and food/snacks)• Maintained weekly meals• Set up company dinner• Managed shipping/receiving

San Jose, Ca

• Provided support to CEO, CTO, CFO, VP of Engineering, and VP of Research & Design including their staff for solar start-up company• Coordinated onsite/offsite/Board of Directors meetings including conference calls/catering, and interviews• Managed calendars• Maintained Human Resource file and handled all paperwork for new hires• Created purchase orders and submit the orders to vendors• Processed expense reports, invoices, and checks• Maintained and updated company website• Coordinated domestic/international travel arrangements and processed Visas/Passports • Ordered supplies (office and food/snacks) and employee jackets• Managed shipping/receiving

Sunnyvale, Ca

• Provided support to CEO, CFO, VP of Sales, Senior Director Marketing including their staff for medical device start-up company• Managed calendars• Coordinated onsite/offsite/Board of Directors meetings including conference calls/catering, and interviews• Compiled/formatted slides for bi-monthly Board of Directors meetings• Coordinated/supervised tradeshows and ordered tradeshow booths/giveaways• Coordinated domestic/international travel arrangements and processed Visas/Passports • Created purchase orders and submitted to orders to vendors• Processed expense reports, check requests, invoices, and credit card statements• Created spreadsheet summary and maintained electronic filing of contracts and reference literature• Shipped kits containing hazardous material• Cleaned/tested stylets used on patients• Ordered supplies (office and food/snacks)

San Jose, Ca

• Provided administrative support to Senior Directors and Directors of Operations, Advertising, Market & Competitive Analysis, and Information Resources departments• Coordinated onsite/offsite meetings including conference calls/catering and interviews• Set up travel arrangements• Processed expense reports, check requests, wire transfers, and purchase requisitions• Updated Marketing website• Maintained employee library• Created/maintained preferred supplier/vendor database• Ordered office supplies including hardware and software

Fremont, Ca

· Provided administrative support to the President & CEO, EVP Sales & Marketing, CTO, CFO, and their staff as well as the Manufacturing teams· Coordinated meetings, off sites, conference calls, interviews, and luncheons· Coordinated domestic/international travel arrangements· Maintained calendars and supplies (office and food/snacks)· Assisted with the office move from Sunnyvale to Fremont and coordinate cubicle/furniture set up· Processed expense reports· Assisted with Legal document maintenance· Ordered supplies (office and food/snacks)

Sunnyvale, Ca

· Provided administrative support to the SVP Marketing, VP Business Development, and their staff· Assisted at PalmSource’s Developer’s Conference· Coordinated meetings, conference calls, interviews, and luncheons· Coordinated domestic/international travel arrangements· Processed all expense reports, check requests, wire transfers, purchase requisitions, and paperwork for HR, IT, Finance, and Legal departments· Created department phone list, mail log, expense report log, and company’s “who’s who” sheet· Managed calendars, maintained budget spreadsheet, helped coordinate company move to new building, and provided normal administrative duties: meeting minutes, mailings, photo copies, filing, and ordering of supplies/business cards

Santa Clara County

Provided administrative support to Worldwide Marketing dept (PalmSource); Tax & Trade department (palmOne); Software Engineering, Quality Assurance, and Architecture departments (Nokia); and VP of Intelligent Edge department (Nokia), their managers and their staff.

Sunnyvale, Ca

· Provided administrative support to the VP Sales, VP Marketing, Directors, Managers, their staff (including field and international sales teams), Distribution departments, and back up for CEO.· Coordinated annual Sales Conferences.· Distributed and maintained spreadsheets for sales leads (daily and monthly reports), database for ROI results, calendars, inventory of literature, CDs, manuals and giveaways.· Created and updated spreadsheets for license tracking for Asian markets.· Assisted in email/direct mailing projects and seminars/tradeshows.· Prepared literature packs for Sales, Marketing, Engineering, and Finance departments for events, mailings, and interview candidates.· Maintained Sales web page.· Processed all expense reports, purchase requisitions, and check requests.· Coordinated meetings, luncheons, conference calls, and off-sites events.· Helped plan and facilitate company move to new building.

Mountain View, Ca

Corporate Communications/Electronic Marketing Assistant· Provided administrative support to the VP Marketing, Directors, Managers and their staff.· Compiled, maintained, and revised Customer Satisfaction Survey results monthly.· Compiled, edited, and worked with authors for Synopsys Newsletter.· Prepared Press Release packets.· Assisted at trade shows.· Created library database.· Coordinated meetings, luncheons and off-sites.· Ordered giveaways, prizes and other gifts.

Mountain View, Ca

Web Librarian· Member of Web Restructure Team responsible for revising the external web page.· Recorded and distributed Web Restructure Team minutes via email, web page, and hardcopy with less than one day turnaround.· Member of the Symon Team responsible for the creation of the internal web page.· Created and maintained top management and Business Development Departments picture/home web page organization chart.· Trained administrative assistants on how to create their own and their manager’s home web pages.· Coordinated home web page and Internet Assistant training classes for the company.

Mountain View, Ca

· Provided administrative support to the VP Engineering Operations (EO), Directors, Managers, and their staff and the Electronic Connectivity (EC) department.· Maintained calendars/schedules for VP, Directors, Managers, and staff of the EO and EC depts.· Coordinated, maintained, and setup Atria training between Atria Software and DTG Business Units.· Arranged for new hire orientation and preparation.· Maintained personnel files, PTO reports, expense/travel/check requests, contractor/purchase requisitions and invoices.· Handled facility, computer, and phone requests/problems.· Created, updated, and coordinated DTG GUTS for Product Development Teams presentation.· Created, maintained, and updated presentations/reports for the EO and EC depts.· Kept track of department personnel and organization changes.· Organized/setup off-sites for EO and EC depts.· Created and ordered merchandise for promotional/thank you items.· Maintained Product Engineering home web page.

Ba, Human Resources

Bachelor Of Science (Bs), Human Resources Management/Personnel Administration, General