Lisa Davis Email & Phone Number

Dallas, Ga, Us

Cartersville, Ga

Answer 30+ daily calls, providing relevant information, directing calls, and documenting messages accurately.Produce and manage 90+ written documents, reports, correspondence, and project lists to support departmental functions.Coordinate 101 meetings and events by scheduling, preparing agendas, taking minutes, and generating action item reports.Maintain 79 electronic logs of employee training and certifications, ensuring compliance and readiness.Ensure compliance with document retention requirements, maintaining 100+ organized records.Compile, send, and track 89 invoices for completed work, supporting financial management processes.Research and prioritize incoming issues, determining appropriate actions and responses.Manage the timely distribution of departmental mail, ensuring delivery to 5 teams and personnel.Manage complex calendars for the Director and the Assistant Director of Operations, coordinating meetings, appointments, and travel arrangements to optimize time management. Managed and processed Paid Time Off (PTO) requests for a team of 60 pilots, ensuring compliance with company policies and operational requirements. Conducted 50 audits of supply usage and identified cost-effective purchasing strategies to optimize the office supply budget. Perform other related duties as assigned to support departmental operations.

Marietta, Ga

Monitored and audited daily purchasing card (PCard) transactions for a team of 50+ employees, ensuring compliance with company policies and spending guidelines. Onboarded 45 new hires and facilitated their journey through the training process through strong customer service skills in person, via phone, and through email correspondence. Spearheaded 1000+ billing/invoicing for payroll for the companies’ top clients; Alabama Power & Mississippi Power.Supported 21 company and client-sponsored 21 events by coordinating catering, facilities, and vendors.Maintained a variety of administrative reports and databases, including fleet management, occupancy, and PPE assignments.Monitored inventory levels of office supplies, ensuring timely restocking and minimizing shortages to support daily operations.

Dallas, Georgia, United States

Supports the owner/operater. Performs as an administrative resource for all staff and guests. Provides assistance as needed.Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact and greeting of customers.Assists with coordinating and scheduling business luncheons and events, as directed; secures space, equipment, food, and assists with the event as needed.Handle tasks related to events, including registration, material and promotional merchandise ordering, etc.Maintain office supplies and promotional materials (brochures, giveaways, etc.)Manages all incoming and outgoing mail including UPS and FedEx shipping needs for the office.Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval.Assists with records management including filing, correspondence, analyzing data, tracking and archiving files.Performs moderate level administrative functions (word processing, presentations).Prepares bank deposits and statements of revenue as needed.Prepares and submits billings as needed.Responsible for disbursement, maintenance and reconciliation of petty cash as required.Processes and distributes confidential and sensitive documents.Performs other general clerical duties (typing, filing, distributing mail, etc.).Ordering and keeping inventory of office supplies and marketing giveaways and materials.Performs basic financial records maintenance and report preparation and reconciliation.

United States

Provided administrative support to the Executive Director and to additional leaders on the team.Manage calendar activities for the Executive Director, including scheduling meetings and appointments, and resolving conflicts when competing priorities occur.Serve as lead coordinator for meetings, organizing and planning meetings.Complete requested business errands such as obtaining catering, ordering office supplies, and circulating mail.Provide administrative support to include document management and filing with adherence to record retention policies.Work with sensitive information with absolute discretion.

Kennesaw, Georgia, United States

• Designated infection control lead in charge of addressing Covid infection control based on public health advisories (federal and state), spending adequate time in the building focused on activities dedicated to infection control.• Administered COVID-19 screening questionnaire to each employee/visitor.• Check employee/visitor temperature using non-contact infrared thermometer.• Ensure all employees/visitors entering the building are screened.• Administrative assistant support.• Perform other administrative duties and tasks as assigned from time to time by Global Safety and Environmental.

WINN CONSTRUCTION COMPANY – Lead Administrative Assistant Dallas, GA ∙ 03/2019 – 10/2020Responsible for managing the office operations for a regional, residential construction company. Produced administrative support and coordination for construction services including: Managed daily operations for a construction crew of 12, coordinating schedules, resources, and communication to ensure project efficiency and adherence to timelines. Maintained accurate records of crew activities, including time tracking, safety compliance, ensuring alignment with project goals and regulatory standards. Provided high-level administrative support and assistance to the CEO and/or other assigned leadership staff.Sustained a daily calendar of meetings and events & organized complex calendars and schedules, resolving any scheduling issues.Prepared 32 detailed reports, communications, & meeting minutes.Utilized construction management software and/or tracking systems to keep project information current.Performed general clerical duties including but not limited to filing, photocopying, faxing & mailing.Prepared job correspondence, requests for 59 proposals, requests for information, and job reports.Reviewed and responded to daily internal/external mail and overnight packages; sends & receives faxes, emails, packages, etc.Drafted 21 construction contracts.Managed subcontract COI's & related supporting documents.Prepared Word, Excel, agendas, reports, special projects, and other documents in support of objectives for the organization.Coordinated & executed 10 special events for the company.Responsible for company data management and record keeping systems, electronic and paper.Represented company via regular interaction with visitors, consultants, contractors, professional service providers, business partners, and public employees and officials.