• AP entry weekly• Count and process daily cash and sales• Process new employee forms and assign timeclock number• Run payroll reports and process hours for pay• Make reservations for guest and return needed phone calls for emails

• AP entry for 2 companies into Quick books• Monthly Journal Entries• Calculate, process and pay payroll taxes and sales tax• Collect payments via credit card, ACH and checks. Post toward customer accounts.• Maintain Certificate of Insurance documents for vendors• Maintain spreadsheets for Use tax, open AR and vehicle maintenance• Post purchases towards customer projects to maintain accurate billing toward customer• Answer incoming calls, forward to appropriate person or enter service ticket for work needing done.• Reconcile bank accounts and credit card statements• Cur AP checks on the10th and 25th of month for payments due, as well as make online payments when necessary.

• Work directly with AR on all customer claims for deductions to validate or reject deduction and work directly with sales team if no documentation exists to resolve claims • Accessing customer portals to capture data/details on deductions • Responsible for entering all sample, donation and special request orders into ERP System. Backup for Sales Order Entry- Validating EDI orders (90%); entering faxed or emailed orders (10%)• Collecting deposit detail from customer portals where applicable• AP entry for non-inventory transactions. Backup for AP processing in ERP System

• Supervisor over 2 supply chain entry clerks • Combine Microsoft Excel Freight Invoice entries into one file in order to rate invoice amount to the agreed upon contract rate and verify not duplicate entries.• Adjust Invoice entries for short pays & waiting for approval in all necessary spreadsheets • Work on Freight Customers aging reports and email to proper freight companies• Maintain an accurate filing system for all Freight Customers Contracts to use for rating• Code all Freight Invoices to the correct G/L number• Prepare Freight A/P templates for payment and submit via email to corporate office• Email Remittances weekly to the Freight vendors when payment has been made• Research/Approve invoices requesting additional charges • Assist in monthly G/L closings• Copy/paste and modify all A/P entry templates

• Email A/R invoicing and statements to customers, follow up when past due• Maintain an accurate filing system for all A/P and A/R related documents• Reconcile and process payment for all company credit cards• Audit and process employee expense reports• Assist in monthly G/L closings• Prepare bank deposits and process ACH and wire payments • Assist in preparing routine, periodic financial and management reports• Provide administrative support for senior management• Create employee badges, set up security door/time accesses and screen per ITAR requirements• Arrange all domestic and international travel arrangements for company personnel• Maintain accurate filing system for all operating agreements, leases, critical business documentation for the company and joint ventures• Payroll processing of all employee hours and PTO time. Verify employee paperwork and make sure payroll is in compliance with US Federal laws, enter all info into Paycor system• Verify, track and correct all timeclock information in the Zuchetti system in order to download information for Paycor system• Daily/Weekly/Monthly Bank Reconciliation• Coordinate company events

• Answer phones, manage front desk and open and distribute mail• Enter accounts payables into system and provide support to Accounting Manager• Process customer sales orders received from sales department and return material requests• Process approved purchase requisitions by entering into system to create purchase orders then place the orders with vendors• Assist Production Manager with vendor sourcing and relations• Maintain stock and order office, bathroom & kitchen supplies• Assist employees with travel arrangements as needed• Assist with coordinating company events• File payables, agreements, contracts and patents • Point of contact for specific vendors, ex: water, copier, heating/cooling, etc

• Enter accounts payables into system• Process weekly expense reports• Balance monthly credit card statements• Review accounts receivables and edit future cash flow spreadsheet• Maintain office supplies• Bind documents to ship to government agencies• Process accounts receivable checks directly into bank account• Make online and phone payments for accounts payable

• Check purchase order for receipt of items then enter invoices into system for payment • Print account payable checks weekly • Run month end reports and distribute to appropriate departments • Balance batch log with month end ledgers • Create journal vouchers and enter into system • Maintain petty cash and do a monthly balance to replenish

• Prepare invoice vouchers, journal vouchers and accept/record payments• Initiate purchases with procurement card, on-line systems, and/or purchasing requestforms and maintain supporting documentation • Balance credit card statements to actual receipts• Audit procurement card activity and resolve discrepancies. • Prepare travel related documents and maintain support documentation• Fill out proper documents for reimbursement of expenses• Calculate and process partial pays and vacation pays• Serve as departmental/organizational unit resident expert for procurement, biweekly payroll, access to on-line systems, and travel related questions• Maintain and monitor professor’s research accounts on ExcelManage all purchase orders, place orders with vendors, and receive invoices for professors