• Provide administrative support to the Site Manager and Project Team to ensure efficient operations.• Collect, review, and upload timesheets for Project Team members weekly in client software and internal systems, ensuring timely submissions.• Manage and maintain logs for Requests for Information (RFIs) and Field Change Notices (FCNs), uploading documents into client systems.• Distribute project documentation to I&E and Civil Departments, ensuring accurate and timely delivery.• Coordinate the procurement, stocking, and maintenance of office supplies, ensuring necessary materials are always available.• Prepare Minutes of Meetings (MOMs) as directed by the Project Team, scheduling required meetings with internal and external stakeholders.• Assemble and maintain comprehensive data books and operating manuals for project documentation.• Act as the point of contact for administrative tasks, handling correspondence and communicating project updates as needed.• Track and manage project documentation, ensuring all records are organized and up to date.• Assist with the preparation and distribution of project reports and presentations for stakeholders.• Monitor and update project schedules and calendars, assisting in project timeline management.• Maintain confidentiality of sensitive project information and handle document control with accuracy and precision.• Collaborate with cross-functional teams to ensure seamless communication and workflow between departments.

• Ensured unit rate billing accuracy in accordance with contract requirements. • Managed accounts payable and receivable processes for assigned job sites. • Processed subcontractor pay requests and ensured completion by Corporate. • Coordinated periodic audit requests with various stakeholders. • Provided financial and timekeeping information to internal and external auditors as required. • Processed Craft payroll weekly, maintaining accurate records for regulatory agencies and the company payroll department. • Gathered, verified, and entered financial and statistical data for productivity reporting. • Administered invoicing, work records, personnel files, and associated documents. • Facilitated onboarding and orientation for new hires, ensuring timely and complete submission of documentation. • Assisted Vice President with cost projections and Job Status Reports as needed. • Maintained comprehensive understanding of site contracts and settlement terms for facility events. • Facilitated internal auditing of financial and timekeeping data as requested by Corporate. • Generated customer invoices according to contract terms on a weekly/monthly basis. • Prepared cost accrual or deferral journal entries for corporate accounting. • Maintained a professional work environment with Corporate, Site Management, and Field Staff. • Reviewed POs and change orders for accuracy and proper cost allocation. • Generated monthly financial reports, including income statements and balance sheets, with necessary supporting documentation for client, site, and corporate management. • Managed labor request submittals and PO vendor requests. • Prepared accurate monthly revenue projections for management review. • Ensured team coverage for all field accounting and administrative duties. • Collaborated with customer and site management to resolve AP/AR issues.

•Managed Accounts Payable and Receivable functions for assigned jobsites.•Maintained complete understanding of site contracts and the terms of settlement related to facility events. •Reviewed site contract change orders for accuracy and policy compliance and enforce compliance with the terms of site contracts. •Provided monthly income statements, balance sheets, and other financial and timekeeping-related information.•Prepared information for corporate accounting for necessary cost accrual or deferral journal entries•Ensured unit rate billing is correct and meets applicable contract requirements•Collected, entered, tracked and processed craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.•Administered and processed invoicing, work records, personnel files, and associated documents.•Assisted project manager with cost projection and Job Status Report as necessary•Provided appropriate financial and timekeeping-related information to internal and external auditors.•Facilitated internal auditing of financial and timekeeping-related data, as requested by Corporate.•Ensured effective team coverage for all field accounting, and administrative/clerical duties.•Worked with customer and Turner site management to resolve any outstanding AP or AR issues.•Prepared customer invoices weekly/monthly according to the applicable contract terms.•Facilitated and manage labor request submittals, PO vendor requests, etc. •Gathered, verify, and input all financial and statistical data into the system for productivity reporting.•Prepared accurate monthly revenue projections for management team review.•Facilitated onboarding and orientation for new hire employees, including presenting first-day orientation information and submitting new hire documentation in a timely, complete, and compliant manner.

•Accurately allocated/entered time for a large population (1000+) of field employees during turnaround and project activities.•Assist employees with questions or provide contact info or forms for direct deposit, W-4 changes, 401K and stock plan, applying for short term disability or medical leave, benefits, etc.•Processed employee Time & Attendance data from the Customers Timeclock system (Most common will be Track) to payroll and reconcile variances between customer/owner systems.•Audited and reconcile wide range of payroll documents.•Verified employee documentation for accuracy.•Prepared weekly labor, equipment, and material timesheets for customer approval.•Prepared weekly/monthly invoicing package as required.•Maintained data required for proper auditing processes for supervisor timesheets, field change orders, signed customer timesheets, equipment & material sheets, etc.•Maintained office supply orders.•Prepared boxes for off-site storage for documents or folders for payroll, accounting, reporting, employee files, etc.

•Liaison between the Warehouse and Supply teams•Responsible to maintain accuracy of warehouse inventory including Advanced Shipment Notices (ASN’s), Receiving, Purchase Orders (PO’s), and general inventory.• Identified and resolved receiving discrepancies of incoming shipments.• Processed discrepancies within the system including inventory transactions and communicating with external vendors as required.•Processed return to vendors when inbound deliveries were incomplete.•Maintained and ensured appropriate inventory data within Warehouse Management Systems.•Verified incoming deliveries against purchase orders; directed trucks into docks and check loads for infestation and sanitation.•Verified actual product against receiving documents, confirming product integrity.•Completed receiving data entry in the purchasing software systems.•Delivered incoming product to applicable departments.•Performed general warehouse functions, outlet requisition movement, stocking, and rotating product.•Maintained clean and sanitary operating environment, including loading dock, receiving office area, and storeroom.•Informed Director of Purchasing and Buyer in the event of any returns, shortages, or no-show deliveries immediately.

•Created, revised and maintained quality documents (i.e. job books, ITPs, welder qualifications, etc.) utilizing document filing and control systems (electronic and paper).•Maintained document control system in accordance with the Quality Control, Welding Procedure Manual, and related processes.•Maintained required data on the Quality Documents•Entered data from attendance forms to maintain daily attendance report for company and client.•Printed verification forms and prepared weekly attendance report.•Maintained record of employee identification numbers.•Entered information on new and terminated employees into company system.•Maintained personnel contact information.•Performed routine clerical and data entry functions.