To provide administrative and sales support to the General Manager, and Graphic Systems Sales and Marketing Division My role includes:Sales Support • Maintain customer pricing and their files• Maintain centralised quotes and contracts• Coordinating Sales for invoicing • Raising orders for upcoming sales • Managing credits through Salesforce system• Acting as central point of contact for sales and marketing enquires• Administrative support to the Sales team • Coordinating sales promotions • Maintain central files and data so that information can be promptly retrieved • Stockroom control for installations stockrooms • Providing Salesforce assistance to Sales team Personal Assistant• Co-ordinate and facilitate communication and exchange of information between team members• Produce documents from notes and/or transcription (documents may include correspondence, minutes, quotes, proposals, reports including technical)• Enter GM expense details into InCharge system• Make appointments and co-ordinate meetings, travel bookings, diary management for divisional General Manager• Provide back up support to the Executive team, in the absence of the Executive Assistant• Assisting in monthly reporting to General Manager General • Maintain tracking of travel and entertainment budgets and expenditure• Arranging overseas client trips • Participate in committees such as Company newsletter and Social Committee• Participate in WHS and Quality audits and support other WHS activities as required (e.g. Fire Warden)• Provide general support to company-wide activities as requiredMarketing • Monitor expenses and allocate incoming invoices for events • Coordinate Graphics marketing program and activities• Managing and maintain the Graphics Division website• Maintain marketing materials• Coordinating client events throughout the year • Assisting in projects • Supporting the Events team in sponsorship and attractions arrangements