I am the Executive Assistant to the Vice President of Operations & Engineering supporting him and allowing him to focus on executive level responsibilities. This includes, but is not limited to correspondence of both confidential and non-confidential matters, creating excel reports for engineering projects and follow-through, drafting and proofreading reports and letters, concur expense reports, compiling budget reports, email communication, and other administrative functions. I supervise 3 team members; the Engineering Financial Process Coordinator, Engineering Information Coordinator and Purchasing Specialist. I have weekly 1:1 meetings with each team member, bi-weekly Team meetings, annual Performance Conversations and reviews, and time card management, leave requests and approvals. I manage multiple calendars, coordinate multiple schedules, and handle a variety of meeting logistics that may include meeting agendas, materials, and minutes, planning and execution of special events and department summits. I work with the VP and department managers to document, submit, and revise budget requests during each budget cycle, evaluating and presenting budget variances to the VP monthly. I organize and maintain files (electronic and paper) for the Engineering Department, creating efficient and logical systems for retrieval and storage. I provide outstanding customer service acting as the main point of contact for all internal and external inquiries, appointments, and concerns. I proactively respond to inquiries and concerns; positively communicating solutions with exceptional follow through. I prepare engineering minutes and report on objectives, measures, and outcomes for myself and my Team. I attend leadership training programs to improve by skills as a leader. I also provide administrative support in the interviewing and hiring process. I am currently working on our new multi-million dollar HQ building project in Franklin, TN, coordinating meetings and support.